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Campus Emergency Management: Your Future Could Depend on It

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U Texas HSC Houston June 2001. Tropical Storm Allison ... Sports and entertainment venues. Other Assets. Colleges and Universities. Chemicals. Laboratories ... – PowerPoint PPT presentation

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Title: Campus Emergency Management: Your Future Could Depend on It


1
Campus Emergency Management Your Future Could
Depend on It
  • Emergency Management Planning, Preparedness,
    Training and Education Workshop for Colleges and
    Universities

Brendan McCluskey, JD, MPA
2
Assumptions
  • Disasters and emergencies will occur
  • Emergency Management is a discipline with
    specialized training, education, expertise,
    knowledge, skills, abilities, and other
    qualifications
  • Plan for up to a worst case scenario and
    maintain a high level of readiness using concept
    of all hazards
  • Be capable of implementing plans with and without
    warning
  • Maximize use of existing critical
    infrastructures, facilities, and resources
  • Everyone has a role in managing emergencies

3
Plans vs. Planning Process
  • In preparing for battle I have always found that
    plans are useless, but planning is
    indispensable.
  • Dwight D. Eisenhower

4
Risk Assessment
  • Can it happen here?

5
Risk Assessment
  • Can it happen here?
  • YES IT CAN!

6
Consequence Analysis
  • 32 dead

7
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech

8
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech
  • 750 homeless

9
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech
  • 750 homeless Dorm fire at McMaster U

10
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech
  • 750 homeless Dorm fire at McMaster U
  • 3,000 unemployed

11
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech
  • 750 homeless Dorm fire at McMaster U
  • 3,000 unemployed UTMB post-Hurricane Ike

12
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech
  • 750 homeless Dorm fire at McMaster U
  • 3,000 unemployed UTMB post-Hurricane Ike
  • 47.2 Million in damages

13
Consequence Analysis
  • 32 dead Tragedy at Virginia Tech
  • 750 homeless Dorm fire at McMaster U
  • 3,000 unemployed UTMB post-Hurricane Ike
  • 47.2 Million in damages
  • FL SUS 2004-05 hurricane season

14
Consequence Analysis
15
Westmont College Montecito, CA
16
Union University Jackson, TN
17
Our Lady of the Lake University San Antonio, TX
18
2008 Flooding Iowa River
232M in damages - buildings/facilities - loss
of power plant
19
University of Texas Medical Branch Galveston, TX
Business interruption 276M Building damage
225M External campus cleanup 67M Clinical
equipment 52M Infrastructure 43M Research
equipment 18M IT equipment 12M Kitchen
replacement 8M Education replacement
5M Evacuation 4M
Total 710 Million
20
NorEaster 2007 (UMDNJ)
21
Hazardous Weather
  • New Orleans Hurricane Katrina
  • Dillard (500M), Xavier, UNO, LSU HSC, Tulane,
    others
  • March 15, 2008 Atlanta (GA)
  • Tornadoes damage colleges
  • Union U (TN) February 5, 2008
  • Tornado destroys buildings
  • U of Louisville January 30, 2008
  • Severe storms damage facilities

22
Hazardous Weather
  • U Maryland September 2001
  • Tornado damages instructional and student
    services space
  • Two students killed
  • U Texas HSC Houston June 2001
  • Tropical Storm Allison
  • East Carolina U September 1999
  • Hurricane Floyd
  • U North Dakota April 1997
  • Red River floods
  • U Miami August 1992
  • Hurricane Andrew

23
Shootings
  • Virginia Tech April 16, 2007
  • 33 dead, 15 wounded
  • Delaware State September 21, 2007
  • 2 wounded
  • U of Memphis September 30, 2007
  • 1 dead
  • Louisiana Tech February 8, 2008
  • 3 dead
  • Northern Illinois February 14, 2008
  • 6 dead, 16 wounded

24
Fires
  • Delft (The Netherlands) May 13, 2008
  • High-rise buildings (School of Architecture)
  • Our Lady of the Lake May 5, 2008
  • Residence hall, dining facility, offices
  • Florida AM April 10, 2008
  • Research Labs/Chemical Fire
  • Southern California Wildfires 2007
  • Pepperdine U and others
  • Seton Hall U January 2000
  • Dormitory 3 dead, 12 seriously injured

25
Public Health Threats
  • April 2008 Adams State (Colorado)
  • Salmonella outbreak
  • November 2007 U of Western Ontario
  • Salmonella outbreak
  • March 2007 Fairleigh Dickenson U
  • Norovirus outbreak
  • May 2008 Griffith U (Australia)
  • TB exposure

26
Terrorism and Related Incidents
  • Suspicious packages and bomb threats
  • Hostage situations
  • ELF, ALF, SHAC, PETA, etc.
  • WTC Attacks September 2001
  • Pace, NYU, others
  • UC-Davis March 2006
  • Explosives in dorm room

27
Other Emergencies (including potential
emergencies)
  • Power outages
  • July 1999 (NYC) Columbia U PS
  • Dignitary visits
  • Protests
  • Earthquakes
  • Northridge (CA) 1994
  • (see Academic Aftershocks)
  • Other naturally-occurring and man-made disasters

28
Colleges and Universities
  • Open, quasi-society community
  • Multi-cultural
  • Many socio-economic backgrounds
  • Typical age range 18-25 years old
  • 18.3 million students, faculty, staff at 4,300
    colleges and universities
  • 340 Billion in endowment assets
  • Small communities or big business?

29
Small Communities or Big Business?
  • Ohio State University 52,586
  • University of Florida 51,725
  • Arizona State University 51,481
  • University of Minnesota 50,833
  • University of Texas - Austin 50,170
  • University of Central Florida 48,699
  • Texas AM University 46,542
  • Michigan State University 46,045
  • Penn State University 43,252
  • University of Wisconsin 42,041

30
HBCUs
  • Over 100 HBCUs in the US
  • 300,000 students
  • 2 of all students 14 of all African American
    students
  • 30,000 Bachelors Degrees awarded annually
  • 10,000 Graduate Degrees awarded annually
  • Includes Masters, first professional, and
    Doctorate
  • Small communities or big business?

31
Small Communities or Big Business?
  • Howard University 10,586
  • St. Philips College 9,899
  • Morgan State University 6,705
  • Alabama AM University 5,214
  • Grambling State University 5,161
  • Xavier University 4,100
  • Delaware State University 3,756
  • West Virginia State University 3,344
  • Morehouse College 2,800

32
Colleges and Universities
  • Students and Faculty
  • Turnover
  • Intellectual capacity
  • Facilities
  • Research
  • Classrooms
  • Dormitories
  • Libraries
  • Sports and entertainment venues
  • Other Assets

33
Colleges and Universities
  • Power Plants
  • Mechanical rooms
  • Hazardous waste storage rooms
  • Confined spaces
  • Tunnels
  • High-rise buildings
  • Loading docks
  • Streets and Roads
  • Chemicals
  • Laboratories
  • Support areas
  • Biologicals
  • Laboratories
  • Health centers
  • Radiologicals
  • Laboratories
  • Health centers
  • Combustibles

34
Why Do Emergency Planning?
  • Its simply a good business practice
  • Its the right thing to do
  • It may be a requirement under federal/state law
  • It can ultimately save money
  • It promotes resilience, which might lead to
    better chances to secure grants and other funding

35
So, I ask…
  • Who is ensuring the safety and security of our
    campuses?

36
So, I ask…
  • Who is ensuring the safety and security of our
    campuses?
  • Who is preparing them for all types of
    emergencies?

37
So, I ask…
  • Who is ensuring the safety and security of our
    campuses?
  • Who is preparing them for all types of
    emergencies?
  • Who will pick up the pieces afterward?

38
So, I ask…
  • Who is ensuring the safety and security of our
    campuses?
  • Who is preparing them for all types of
    emergencies?
  • Who will pick up the pieces afterward?
  • How do we survive?

39
University President/Chancellor
  • Must take the lead before disasters, during
    disasters, and after disasters
  • Decision-making during disasters quick and
    independent
  • Personification of institution public face
  • Work to minimize enrollment loss
  • Disaster recovery and long-term goals of
    institution
  • Stages to recovery are predictable
  • Role in community and region
  • Matters of the heart matter

40
Institutional Responsibilities
  • Atmosphere of preparedness
  • Emergency response
  • Incident management
  • Emergency Operations Center
  • Notification
  • Training
  • Tracking students
  • Recovery and business continuity
  • Etc.

41
Campus Emergency Management
  • Public Safety model
  • University of Texas - Austin Rutgers University
  • Environmental Health Safety model
  • Florida State University Cornell University
  • Stand-alone department model
  • UCLA UMDNJ
  • Other

42
Involving Students and Faculty
43
Involving Students and Faculty
44
Involving Students and Faculty
45
Campus CERT Programs
  • C-CERT Goals
  • Enhance the preparedness of citizens and first
    responders in campus communities nationwide for
    all hazards
  • Expand implementation of the national Citizen
    Corps and CERT programs in all types and sizes of
    institutions of higher education
  • Institutionalize citizen preparedness within
    these high profile, multicultural, educational
    communities
  • Michigan State University
  • http//www.c-cert.msu.edu/

46
Mass Notification
  • Post VA Tech Text Messaging
  • Other options
  • FSU has 25 methods!
  • UCLA has a CAP system!
  • Scripted/pre-formatted messages
  • Disaster messages are most effective if they
  • Are tailored to the specific emergency
  • Are tailored to the populations at highest risk
  • Integrate hazard information management with
    public response (give people something to do)

47
Mass Notification
  • Plan must address
  • Triggering events (when will it be used?)
  • Who can activate plan and systems?
  • Who crafts, approves, and sends the messages?
  • How often is plan and system tested?
  • Mass notification should not rely on one
    technology (should be multi-modal)
  • Joint Information Center (JIC)

48
Communications Methods
  • Sirens
  • Flashing Lights
  • Radio and Television
  • Walkie-Talkies
  • Pop-up Messages
  • Pagers
  • Word-of-Mouth
  • What else???
  • Telephones, Cell Phones, Voice Mail
  • SMS/SMTP Text Messaging
  • Email
  • Intranet/Internet
  • Loudspeakers
  • Fire Alarm System
  • Video Monitors

49
Business Continuity
  • Recovery phase
  • Continuing essential operations during emergency
  • What is essential in an academic setting?
  • Education classroom and on-line
  • Research activities
  • Administrative tasks
  • Support and other functions
  • How to prioritize?

50
Higher Education Act
  • Higher Education Opportunity Act of 2008
  • Enacted on August 14, 2008 (P.L. 110-315)
  • Amends and reauthorizes the HEA
  • Clery Act changes, including notification
  • Emergency Procedures and Evacuation Plans
  • Fire Safety
  • Missing Persons

51
Higher Education Act
  • Clery Act
  • Mutual aid agreements between law enforcement
    agencies
  • New reportable offenses (bias crimes)

52
Higher Education Act
  • Emergency Plans and Notification
  • Policy statement
  • Emergency Plans
  • Evacuation Plans
  • Immediate Emergency Notification
  • Publicize plans on at least an annual basis
  • Exercise plans annually

53
Higher Education Act
  • Fire Safety Reporting
  • Similar to Clery Act
  • Annually publish fire safety report
  • Number of fires
  • Injuries and deaths
  • Property damage
  • Description of safety systems, including
    sprinklers
  • Drills and exercises
  • Policies on open flames, smoking, appliances, etc.

54
Higher Education Act
  • Missing Persons
  • Missing student notification policy
  • Confidential contact information
  • Notification of law enforcement
  • Official notification procedures

55
Other Legislation
  • Illinois (passed Senate committee)
  • Requires exercises, but not plans
  • New Jersey (introduced)
  • Business continuity, not emergency response
  • Virginia (enacted)
  • Colleges and universities must have plans
  • Louisiana (did not pass)
  • Concealed carry on campuses

56
Reports
  • New Jersey
  • University of Florida system
  • University of California system
  • Ohio
  • University of North Carolina system
  • Kentucky
  • Virginia

57
International Association of Emergency Managers
(IAEM)
  • Association formed in 1952
  • Membership many thousands
  • Most in U.S., but is worldwide association
  • Mission
  • Networking, education, professional development,
    and advancing the profession of Emergency
    Management

58
Universities and Colleges Committee
  • Represents the emergency management issues
    surrounding college and university campuses
  • Special and sometimes unique considerations when
    preparing students, faculty, staff, and visitors
  • For campus emergency management practitioners
    (not academics)

59
Universities and Colleges Committee
  • 28 Professional Emergency Managers
  • Primary and alternate representatives from each
    IAEM-USA (FEMA) region
  • Guest representatives from IAEM-Canada and
    Student Councils
  • 10 Advisory Panel members

60
Universities and Colleges Committee
  • International listserv
  • DRU list 450 members
  • Fast-growing segment within IAEM
  • Fast-growing segment within the EM profession
  • Partnerships with other associations, government
    agencies, and related organizations
  • Pre-IAEM Conference Workshop
  • Representatives from 100 colleges and
    universities
  • http//www.iaem.com/Committees/College/

61
Universities and Colleges Committee
  • Goal 1 To promote the importance of developing
    organized, comprehensive, all-hazard and
    integrative emergency management at all
    universities and colleges.
  • Growth of campus emergency management
  • Post-Virginia Tech task force recommendations
  • Competing interests

62
Universities and Colleges Committee
  • Goal 2 To facilitate networking,
    communication, and best-practice sharing between
    university and college emergency management
    practitioners.
  • DRU E-mail Discussion Forum
  • Pre-Conference Workshop
  • Reference Repository
  • Higher Education Mutual Aid Network (HE-MAN)

63
Universities and Colleges Committee
  • Goal 3 To promote the inclusion of university
    and college emergency management practitioners in
    the multi-jurisdictional, multi-disciplined, and
    multi-hazard emergency planning conducted at the
    campus, local, regional, state and federal
    levels.
  • National Center for Campus Safety Emergency
    Management
  • External agency partnerships

64
Organizations
  • FEMA Higher-Ed Project
  • NEMA
  • State/local EMA
  • CSHEMA
  • IACLEA
  • URMIA
  • NACUBO
  • SCUP
  • EDUCAUSE

65
Universities and Colleges Committee
  • Goal 4 To facilitate awareness of current
    legislative and planning issues in emergency
    management and interpretation of their effects on
    universities and colleges.
  • Higher Education Opportunity Act 2008
  • Campus Safety Act
  • IAEM Government Affairs Committee

66
Universities and Colleges Committee
  • Goal 5 To promote professionalism and
    professional development of university and
    college emergency management practitioners/program
    s.
  • Program certifications and accreditation
  • NWS StormReady Universities
  • Emergency Management Accreditation Program (EMAP)
  • NACUBO Campus Safety Initiative
  • Individual training and certification
  • Published articles (IAEM Bulletin, etc.)

67
Universities and Colleges Committee
  • Incident Command System ICS-100 for Higher
    Education (FEMA/EMI IS-100.HE)
  • Multi-Hazard Emergency Planning for Higher
    Education
  • NFPA 1600 Revisions
  • US Department of Education Emergency Management
    for Higher Education (EMHE) Grant Program

68
Campus Emergency Management
  • Elements of a SUCCESSFUL CAMPUS EMERGENCY
    MANAGEMENT PROGRAM
  • All-hazards approach risk-based format
    identification of vulnerabilities process of
    planning
  • Comprehensive nature covering preparedness,
    response, recovery, and mitigation business
    continuity training and exercises crisis
    communications, etc.
  • Knowing the state of readiness of the institution
  • Development and maintenance of relationships
    with president and senior administration
    internal departments other colleges and
    universities and, external entities (local
    emergency management, fire, EMS, etc.)
  • Coordination and communication (internal and
    external)
  • Appropriate use of technology
  • Access to resources
  • Promotion of an atmosphere of preparedness

69
Campus Emergency Management
  • The Campus Emergency Manager should
  • Be the central point of coordination for all
    emergency management and disaster planning
    activities
  • Be a professional emergency management
    practitioner
  • Be placed in a logical position within the
    university hierarchy
  • Have access to senior administration
  • Receive support from the president/chancellor
  • Resources available
  • Local and state Offices of Emergency Management
  • FEMA and EMI
  • Including online, instructor-led, and resident
    training programs
  • IAEM Universities and Colleges Committee (UCC)
  • DRU Listserv (access to gt 450 other campus EMs)
  • DRU Repository

70
Texas AM University (2009)
71
Texas AM University (2009)
  • U.S. Army UH-60 Blackhawk helicopter crash
  • 1 dead, 4 seriously injured
  • Response handled by
  • Texas AM University, College Station, and Bryan
    Police Departments
  • Bryan and College Station Fire Departments
  • Brazos County Sheriff's Department
  • Jason Moats, TAMU EM Trainer
  • We just had a shooter exercise before the
    holiday break and I think I can safely say that
    while the incidents (shooter vs. crash) are
    worlds apart, the exercise has paid off with huge
    dividends…this could have been much worse,
    thankfully it was not.

72
Guiding Principles
  • Colleges and universities need to follow the
    principles of emergency management
  • Its not just about shootings!
  • Sweat the small stuff use your plan for small
    events too
  • Plan-Train-Exercise-Repeat
  • Communicate
  • Everyone has responsibilities
  • Get involved

73
Thank You! Questions?
  • Brendan McCluskey, JD, MPA
  • Executive Director
  • UMDNJ Office of Emergency Management and
    Occupational Health and Safety
  • 30 Bergen Street ADMC 304
  • Newark, NJ 07101-1709 USA
  • 973-972-6164 (office)
  • 973-972-6104 (fax)
  • 973-445-9083 (mobile)
  • 856-535-0103 (mobile)
  • brendan.mccluskey_at_umdnj.edu (email)
  • http//ready.umdnj.edu (web)
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