EMS, FORT MYER MILITARY COMMUNITY FMMC, and YOU

1
EMS, FORT MYER MILITARY COMMUNITY (FMMC), and YOU
2
FMMC Environmental Policy

• FMMC conducts operations and mission support
  functions to train, mobilize, support and deploy
  combat-ready forces by operating, maintaining and
  repairing infrastructure and facilities to create
  a world class installation. To accomplish the
  mission, we commit to
• a. Complying with all applicable environmental
  policies, laws and regulations
• b. Continually assess activities and services
  to determine environmental aspects and ensure
  that they are considered in environmental program
  objectives
• c. Promote environmental awareness through
  training and publicity
• d. Prevent pollution at the source wherever and
  whenever possible and identify, research and
  implement pollution prevention opportunities to
  reduce the use of hazardous materials and
  generation of municipal solid and hazardous
  waste.
• e. Strive to fully integrate environmental
  considerations with training and mission
  requirements so that environmental awareness and
  compliance are complimentary to mission success
• f. To achieve these goals, objectives and
  targets will be identified and reviewed on a
  periodic basis to establish a framework for
  continuous improvement for our Environmental
  Management System in accordance with AR 200-1.
• g. This policy will be available on the Fort
  Myer Intranet. Directors will ensure that copies
  are posted in Directorate offices, shops and work
  areas, as appropriate.

3
What is an EMS?

• EMS Environmental Management System
• An EMS is a continual cycle of planning,
  implementing, reviewing and improving the
  processes and actions that an organization
  undertakes to meet its business and environmental
  goals. EPA website
• An EMS is part of the overall installation
  management system that specifically addresses the
  potential risks to the environment from Army
  activities. EMS is a tool that can help ensure
  that our Soldiers today and the Soldiers of the
  future have the land, water and air resources
  that they need to train, a healthy environment in
  which to live and the support of our local
  communities and the American people. Army policy
  requires the installation EMS to focus on mission
  requirements, be installation-wide in scope and
  to conform to the ISO 14001 standard for
  Environmental Management Systems. The President
  also reaffirmed support for EMS through Executive
  Order 13423, Strengthening Environmental, Energy
  and Transportation Management, by requiring EMS
  at all appropriate organizational levels,
  expanding the scope of the EMS and imposing new
  EMS auditing requirements. AEC EMS
  SUSTAINABILITY WEBSITE

4
Executive Order (EO) 13423
Why Create an EMS?

• EO 13423 - January 24, 2007 - Strengthening
  Federal Environmental, Energy and Transportation
  Management
• Implementation of EMS in Federal Agencies by
  31 December 2009

DA Memorandum

• July 13, 2001 - Army Environmental System Action
  Memorandum
• Implementation initiated no later than FY04
• EMS in place no later than 31 December 2005
• Full conformance with ISO 14001 no later than FY09

5
Key Elements of EMS Implementation

• Key elements of EMS implementation
• Policy statement 17 November 2008
• Planning and Implementation
• EMS Environmental Performance Assessment System
  (EPAS) conducted by AEC 28 August 2008
• Update EMS Manual to address EPAS findings 2
  January 2009
• Re-establish Cross Functional Team (CFT) NLT 30
  January 2009
• Prioritized List of Aspects NLT 30 March 2009
• Training NLT 30 March 2009
• Checking and Corrective Action Monthly and
  during CFT Meetings
• Management Review During EQCC meetings
• Full Conformance with ISO 14001 NLT 31 December
  2009
• Continual Improvement - On-going for the life of
  EMS

6
The EMS Cycle of Continuous Improvement
PLAN
Environmental Policy Statement Environmental
Aspects Legal and Other Requirements Objectives
and Targets Environmental Management Programs
DO
ACT
Structure and Responsibility Training,
Awareness,and Competence Communication Environment
al Management Documentation Document Control
System Operational Control Emergency Preparedness
and Response
Management Review
CHECK
Monitoring and Measurement Non-Conformance
Corrective Action EMS Records Environmental
Management System Audit
7
Benefits of EMS

• Improved environmental awareness, involvement and
  competency across organization
• Better communication of environmental issues -
  internal and external
• Improved efficiency, reduced costs, greater
  consistency in environmental program
• Positive effect on regulatory compliance and
  performance
• Continual improvement aspect allows flexibility,
  and opportunity to correct imperfections
• Better relationships with regulators
• Improved document control
• Identification of risk and prevent problems
  outside of regulatory - e.g., aging infrastructure

8
How does EMS Implementation Interface with Other
Existing Army Environmental Programs?

• EMS includes
• Existing and new
• records and documentation
• policy and procedures
• Existing
• plans and environmental programs
• laws and regulations
• Emergency response
• Document control
• Targets and objectives for improvement

9
EMS Aspects

• An environmental Aspect is an activity, product
  or service that has a beneficial or adverse
  impact on the environment. An Aspect can be
  thought of as the actual or potential cause of
  an environmental impact which can be controlled
  or influenced.
• Aspects are ranked by their actual or potential
  impact on the environment, the frequency and
  severity of the environmental impact, regulatory
  requirements, mission impact and community
  impact.
• The original aspect list generated by the DPW
  Environmental Division and EMS CFT team
  identified 94 environmental aspects of which 8
  were deemed significant.
• Significant aspects require standard operating
  procedures (SOP) in place, continuous training to
  the SOP for all personnel associated with that
  aspect, written documentation of training and a
  procedure to ensure that new personnel receive
  the training.

10
FMMC Significant Aspects

• FMMCs Original Significant Aspects and Their
  Related Activities are ranked as follows
• Possible Air Emissions
• Boiler Operations
• The Old Guard (TOG) Paint booth
• Emergency Generator Operations
• Ozone Depleting Substances
• Possible Water Contamination
• Construction and Parking Lot
• Stormwater Runoff

• Storm water Impacts
• Cooking Grease Storage and Removal
• Recycling
• Office paper, cans and bottles
• Generation of Hazardous/Non- Hazardous Waste
• Hazardous Waste Management

• Activities can have more than one environmental
  aspect.
• Example Hazardous Waste Management activities
  can impact many aspects of the environment,
  including, possible storm water contamination,
  possible air emissions, and possible spills.

11
EMS Objectives and Targets

• Objectives and Targets are established in order
  to help address the identified significant
  aspects and improve overall environmental
  performance
• Definition
• Environmental objective overall environmental
  goal.
• Environmental target detailed performance
  requirement.
• Example of an objective and its related targets
• Objective Increase non-hazardous solid waste
  diversion rate
• Target Divert no less than 40 non-hazardous
  solid waste from disposal in a landfill or by
  incineration.

12
Operational Control

• Operational Controls are day-to-day processes
  used to meet the requirements of an objective and
  target.
• This is what YOU can do!
• Examples of operational controls
• Requirements to meet an objective or target
• A low VOC paint must be ordered and used in the
  paint booth to meet the objective/target of
  reducing air emissions
• Establish Standard Operating Procedures (SOPs)
  and conduct training to ensure that negative
  environmental impacts are minimized (i.e. spills)
  and good environmental practices are followed.
• Ensure that all recyclable materials are disposed
  of in the appropriate container to meet the
  objective and target of increasing the amount of
  solid waste that is recycled.

13
EMS Auditing

• EMS audits will be conducted annually by those
  with EMS auditing/training experience.
• The organizations scheduled to be audited will be
  based on the nature and environmental importance
  of activities and the results of previous audits.
  
• Audits will look at policies, practices,
  procedures, and requirements of an organization
  as they relate to the environment. The audit
  will look for conformance with regulations and
  guidance, consistency throughout the elements of
  an organization, and an established mechanism for
  continual improvement.
• Audits typically include interviews, site visits,
  and records review. The interviews make it very
  important for everyone with in an organization to
  receive EMS awareness training.
• EMS audit results are reported to and reviewed by
  department heads, or their designee, having
  responsibility for the area(s) audited.

14
Corrective Actions

• Corrective actions are reviewed for acceptability
  by the FMMC EMS Coordinator and the organizations
  EMS team member to determine their suitability,
  completeness, and timing for addressing the
  finding.
• Corrective actions and comments resulting from
  audits are documented.
• EMS audit results and corrective actions are
  reviewed at FMMC management review meetings.

15
Your EMS Responsibilities

• Know FMMCs environmental policy
• Know the significant environmental aspects and
  impacts associated with work activities of your
  job and the environmental benefits of improved
  personal performance.
• Know your roles and responsibilities in achieving
  conformance with operating procedures and keeping
  abreast of applicable legal and other
  requirements, including emergency preparedness
  and response
• Follow established procedures