RISK%20EXPOSURE%20GATHERING%20AND%20REPORTING

1
RISK EXPOSURE GATHERINGAND REPORTING

• www.doa.louisiana.gov/orm

2
Why Collect Exposure Data ?

• Legal
• ORM Statute - LA R.S. 391535
• Financial
• Ancillary Agency
• Informational

3
Why Collect Exposure Data ?

• Agency premiums calculated based on 2 factors
• 1. Experience (claims history)
• 2. Exposure (exposures reported)

4
Exposure Reporting Help

• www.doa.la.gov/orm/uwexpman.htm
• Exposure Reporting Manual

5
Online Risk Exposure Reporting

• Contact Shannon ONeill [phone]

6
Online Risk Exposure Reporting

• Except for Aviation, Wet Marine, Property, and
  Boiler Machinery
• Reported quarterly online

7
Online Risk Exposure Reporting

• Receive e-mail notification.
• Go to ORM homepage _at_ www.doa.louisiana.gov/orm
• Click on Exposure in the left column.
• Click on Exposure Reporting System in the menu
  which appears at the right.

8
Online Risk Exposure Reporting
9
Online Risk Exposure Reporting

• Click Yes, if any Security Alert pop-up screens
  appear.
• This is the Logon screen.
• Enter your Logon ID and Password. This ID will
  be the ORM 4-digit location code for your agency.

10
Online Risk Exposure Reporting
11
Online Risk Exposure Reporting

• Click Connect.
• This is the Online Risk Exposure Reporting form.
• Observe Previous quarters exposures in the left
  column.
• Input the data for the current quarter in the
  blank fields on the right of the screen.

12
Online Risk Exposure Reporting
13
Online Risk Exposure Reporting
Exposure Field Definition
Gross Payroll The total of all wages paid during quarter, include full time, part time, temporary, students, etc.
Maritime Payroll The total of all wages paid during quarter to employees who travel/work over water.
of Board Members The current number of board and/or commission members.
14
Online Risk Exposure Reporting
Exposure Field Definition
Private Mileage The sum of all mileage on private vehicles used for state business for the requested quarter.
Public Mileage Total mileage for state owned and leased, licensed, vehicles for the requested quarter.
Number of Vehicles The number of state owned and leased, licensed, vehicles as of the close of the requested quarter.
15
Online Risk Exposure Reporting
Exposure Field Definition
of Total Employees The number of employees who are issued a pay check-give number on the last day of requested quarter.
Peak Exposure-Crime The largest amount of securities on hand during the reporting quarter that cannot be replaced if stolen-do not include payroll check values.
16
Online Risk Exposure Reporting
Exposure Field Definition
ER Visits The number of patient visits to a hospital emergency room.
Hospital Patient Days The sum of the lengths of the stays of all patients whose care requires at least an overnight stay, for all areas of the hospital.
Hospital Clinic Visits The number of patient visits to hospital clinics-do not include outpatient surgeries here.
17
Online Risk Exposure Reporting
Exposure Field Definition
Patient Days The sum of the lengths of the stays of all patients whose care requires at least an overnight stay.
Clinic Visits  The number of patient visits to facilities providing outpatient health care services, medical clinics, infirmaries, first aid stations, etc - includes mental health, mental retardation, vocational rehabilitation and correctional facilities, and universities - not necessary for the patient to be seen by a doctor for a visit to be counted.
18
Online Risk Exposure Reporting
Exposure Field Definition
Number of Residents/ Interns The number of residents/interns providing medical services to private institutions or agencies for which the State assumes medical malpractice liability.
Number of Physicians The number of doctors on staff at agency for which the State assumes medical malpractice liability.
19
Online Risk Exposure Reporting
Exposure Field Definition
Other Med Mal The number of students in health care curricula (i.e. RN, LPN, Paramedical) that are providing medical services, as part of certification requirements, to private institutions or agencies.
Number of Babies Birthed The number of babies birthed in current reporting quarter.
Number of Outpatient Surgeries The number of outpatient surgeries in current reporting quarter.
20
Online Risk Exposure Reporting

• Use the Comments field for any notes.
• Enter your name in the Prepared By field.
• Confirm any 0 entries, including Ø for the
  safeguard pop-up.
• Click OK to continue or Cancel to return to any
  missed fields.

21
Online Risk Exposure Reporting
22
Online Risk Exposure Reporting

• Generate a screen print.
• Click Update Risk Exposure.
• Wait for the update confirmation screen.
• Click Return to Logon Page and repeat, if you
  report for multiple locations.

23
Online Risk Exposure Reporting
24

• Questions about
• Online Exposure Reporting?

25
Property Exposure Reporting

• Contact Amanda Stein [phone]

26
Property Exposure Reporting

• Property must be scheduled
• with ORM to be covered.
• Property reports are mailed
• bi-annually, in March and September.

27
(No Transcript)
28
(No Transcript)
29
Property Exposure Reporting

• Building ID Number
• S means the building is State Owned.
• L means the building is Non State Owned.
• Building Replacement Cost The value of
  replacing the building which is determined by
  appraisal of building.

30
Property Exposure Reporting

• Total Square Feet The total area utilized by
  agency.
• Ground Floor Square Feet The area on the ground
  level utilized by agency.

31
Property Exposure Reporting

• General Contents This includes all
  contents/movable property not identified in other
  categories - automatically calculated by ORM
  based on the building use and the sq.ft.
  occupied.
• General Contents Flood This is the same as
  general contents but includes only for contents
  on the ground floor.

32
Property Exposure Reporting

• Livestock The total actual cash value of all
  livestock.
• Fine Arts The total appreciated value of museum
  exhibits, antiques, objects of art,
  decommissioned aircraft and watercraft and autos
  on display.

33
Property Exposure Reporting

• Computer Equipment The total value of
  computers, mainframes, software, etc. - based on
  acquisition cost.
• Boats The total value of all boats 26 feet in
  length and under and motors - based on
  acquisition cost.

34
Property Exposure Reporting

• Mobile Structures The total value of movable
  building structures and their contents based on
  acquisition cost.
• Other Contents Flood The total value of all
  these fields for the equipment, livestock, etc.
  located on the ground floor.

35
Property Exposure Reporting

• Business Income The total amt of charges,
  tuition, fees, and receipts from other sources
  (not public funds) that would be lost
  if your agency would not be able
  to provide the services, sales, and
  events, MINUS the direct cost of those
  operations total amt should be an annual
  figure based on the 12 months preceding
  the last day of the reporting period.

36
Property Exposure Reporting

• Registered Mail/Parcel Post The total value of
  meter machines and any prepaid postage.
• LPFA/3rd Party Financing The total value of all
  state owned equipment being purchased thru LPFA
  guidelines whichever value is the greater of
  replacement value or remaining lease payments.

37
(No Transcript)
38
(No Transcript)
39
(No Transcript)
40

• Questions about the
• Property Exposure Report?