EPROCUREMENT - PowerPoint PPT Presentation

Loading...

PPT – EPROCUREMENT PowerPoint presentation | free to view - id: dd718-ZDc1Z



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

EPROCUREMENT

Description:

Simplify & Speed Up Tendering Processes ... Online Publishing & download of tender enquiries. Supplier registration ... MATRIX OF EFDEF EB TENDERS OPENED ON 06-10-2005 ... – PowerPoint PPT presentation

Number of Views:286
Avg rating:3.0/5.0
Slides: 17
Provided by: dgsn
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: EPROCUREMENT


1
E-PROCUREMENT
In Directorate General of Supplies Disposal
2
E-Procurement - Components
  • E-Purchase
  • Registration
  • Store coding
  • Technical Particulars
  • Evaluation of Bids
  • Award of Rate Contract
  • E-Inspection / Supply
  • Supply Order
  • Inspection
  • Dispatch Details
  • Receipt Details
  • E-Tendering
  • Tender Notice
  • Tender enquiry
  • Bid submission
  • Bid opening
  • E-Payments
  • Bill submission
  • Processing
  • Payments
  • Debit Adjustments
  • Status
  • Complaints

3
Background - Organization
  • DGSD - a Central Purchase Organization under
    Govt of India
  • Headquartered at New Delhi with three regional
    purchase offices in Metros and 27 QA offices in
    major industrial towns
  • Purchase directorates organized commodity wise to
    facilitate maintenance of data, market
    intelligence, technological advancement in
    product and processes
  • Quality Assurance offices located near users and
    industry to facilitate quick response
  • Technical and multi-disciplinary workforce
    including two Group A engineering services
    recruited thru UPSC
  • ISS (purchase) officers posted in other
    ministries to assist in procurement of exclusive
    item

4
Background Role
  • DGSD is engaged in diversified activity like-
  • Conclusion of Rate Contracts for over 350 product
    categories involving 20000 items besides spares
    etc.
  • 6000 GoI users spread across the country
  • Serves / facilitates over 10000 tenderers
    including 2600 DGSD registered suppliers,
  • Pre-despatch inspection against DGSD contracts
    and direct orders on request
  • Formulate procurement policies and procedures
  • Cargo clearance at major ports
  • Provide consultancy in the procurement management
  • Goods procured worth over Rs 3500 Crs during
    2004-05
  • DGSD provides single point contact for Govt
    users and vendors/suppliers for procurement of
    commonly used goods

5
E-Procurement - Benefits
  • Increased Transparency Wider Competition
  • Simplify Speed Up Tendering Processes
  • Real Time Generation Of Detailed Accurate Data
    Elimination Of Human Error
  • Seamless Sharing Of Information
  • Ease Of Operation Quicker Decision
  • Comprehensive Website To Facilitate Tendering,
    Contracting, Ordering And Retrieval Of
    Information To Authorized Functionaries - Online
    Interaction Avoiding Physical Visits
  • Facilitating Pre And Post Contract Management
  • Reduction In Cost Of Government Purchases

6
Challenges (1)
  • Integration of Nation wide spread of DGSD
    Purchase and QA offices
  • Multiple Matrices of Rate Contract as against
    Single/Limited Matrix of Fixed Quantity (Ad-hoc)
    Contracts
  • Integration of
  • large Govt user base including those in far flung
    areas (over 6000)
  • Tenderers spread across the country (over 10000)
  • Registration of vendors (over 2600)
  • Management of over 2500 Contracts and 60,000
    supply orders
  • Different Purchase Directorates have different
    requirements

7
Challenges (2)
  • Adherence to GFR, DGSD Manual, CVC Guidelines
    and other Instructions issued by Government
  • Interface With External Agencies like NSIC, DGQA
    (Defence), BIS etc.
  • People and Process Change management
  • Technical challenges like IT Infrastructure, Data
    Security, backups, etc.

8
DGSD Website (http//www.dgsnd.gov.in)
  • A comprehensive DGSD website facilitates
  • A single access point for DGSD officers,
    suppliers and customers
  • Downloading of DGSD Manual, forms, conditions of
    contract, circulars
  • Notices, agenda and minutes of the Consultative
    Meetings
  • Suppliers registration
  • Download of summary and full text of Parallel
    Rate Contracts
  • Creation and Hosting of
  • Tender enquiries tender notices and corrigenda
  • Rate contracts,
  • Technical specifications,
  • Store directory.

9
DGSD Website (http//www.dgsnd.gov.in)
  • Provides access to Indentors page and Vendors
    page for the following activities
  • Indentors Page-
  • Online placement of supply orders
  • Entering Receipt Particulars of stores
  • Intimation regarding shortages/quality
  • Suggestions for bringing new items on RC
  • Vendors page
  • Online inspection call
  • Entering dispatch particulars
  • Online submission of Bills
  • Suggestions for bringing new items on RC
  • The web site and Application Software is
    designed, developed, implemented and maintained
    by National Informatics Centre (NIC), New Delhi

10
e-Procurement Solution Interactive Modules -
Current Status
  • Store Directory Coding of All RC items Complete
  • Registration module Database of all
    registrations (over 2600)
  • Tender module
  • Tender Notices Tender Enquiries 225 RC cases
    since Jul05
  • Rate Contract Module 220 RC cases since Jul05
    involving
  • over 1300 parallel RCs.
  • Other Parallel Rate Contracts not due for renewal
    placed on
  • database
  • Inspection Module
  • Supply order module- Lateral entry of over 5000
    supply orders
  • Inspection note module over 3800 inspection
    notes

11
e-Tendering
  • E-Tendering System (https//dgsnd.govtprocurement.
    com)
  • Online Publishing download of tender enquiries
  • Supplier registration
  • Online bid submission by suppliers
  • Online bid opening witness by suppliers
  • Spot Price Comparative Chart
  • Security Audit by STQC
  • 65 RC tenders opened online
  • Over 600 bids submitted through e-tendering
  • The e-Tendering system is implemented and
    maintained by M/s. C1 India Pvt. Ltd., New Delhi

12
e-Tendering - Benefits
  • To DGSD -
  • Greater Transparency
  • Reduced process cycle time
  • Reduced costs
  • Improved image
  • Instant availability of real time information
  • Cartel Breaking
  • To Suppliers-
  • Reduced costs
  • Convenience of transacting online with DGSD
  • No physical visits to DGSD
  • No pressure of cartel
  • Increased opportunities

13
e-Payment
  • E-Payment System
  • Documents receipt
  • Bill submission
  • Processing
  • Payments
  • Debit adjustments

14
THANK YOU
15
MATRIX OF EFDEF EB TENDERS OPENED ON 06-10-2005
20 ITEMS 33 FIRMS 6
PARAMETERS
  • Price
  • Registration
  • BIS Licence
  • Technical compliance
  • Compliance to Special
  • General Terms Conditions
  • Excise Duty
  • Sales Tax
  • Past Performance 3 yrs
  • SSI Status
  • Terms of Delivery
  • Delivery Period

PICTORIAL PRESENTATION ONLY IN RESPECT OF TWO
FIRMS OUT OF 33 BIDDDERS
16
MATRIX OF XLPE (LT) TENDERS OPENED ON 29-09-2005
88 ITEMS 38 FIRMS 6
PARAMETERS
  • Price
  • Registration
  • BIS Licence
  • Technical compliance
  • Compliance to Special
  • General Terms Conditions
  • Excise Duty
  • Sales Tax
  • Past Performance 3 yrs
  • SSI Status
  • Terms of Delivery
  • Delivery Period

PICTORIAL PRESENTATION ONLY IN RESPECT OF TWO
FIRMS OUT OF 38 BIDDDERS
About PowerShow.com