KENTUCKY TEACHER INTERNSHIP PROGRAM KTIP

1
KENTUCKY TEACHER INTERNSHIP PROGRAM (KTIP)

• Education Professional Standards Board
• Division of Professional Learning and Assessment
• 100 Airport Road, 3rd Floor
• Frankfort, KY 40601

2
Acronyms

• EPSB Education Professional Standards Board
• PLA (Division of) Professional Learning and
  Assessment
• KTIP Kentucky Teacher Internship Program
• IMS Intern Management System
• COE Confirmation of Employment
• RTT Resource Teacher Time Sheet
• RTIY Record of Teacher Internship Year
• IPR Intern Performance Record
• PGP Professional Growth Plan
• SOE Statement of Eligibility

3
KTIP COMMITTEE ROLES
4
KTIP District Coordinators Roles

• Ensure principals and resource teachers receive
  KTIP training prior to working with the intern
• Provide orientation to interns, principals,
  resource teachers, and district staff on EPSB
  policies, procedures and deadlines regarding KTIP
• Ensure the intern has a valid Statement of
  Eligibility or Temporary Provisional certificate
  in the content area and grade level for which
  he/she was hired
• Submit electronically the interns Confirmation
  of Employment (original and subsequent
  modifications) to the EPSB according to published
  timelines

5
KTIP District Coordinators Roles

• Ensure that the EPSB is notified of intern
  resignation requests and superintendent/Board of
  Education responses
• Recruit resource teachers for KTIP participation
• Assist principals in the assignment of resource
  teachers to interns
• Submit Substitute Teacher Reimbursement Request
  forms to the EPSB quarterly

6
KTIP District Coordinators Roles

• Submit electronically the resource teachers
  original time sheets to the EPSB according to
  published timelines
• Work with the regional coordinator to define KTIP
  training needs, request teacher educator
  assignments, and refer questions/concerns
  regarding KTIP training, materials and teacher
  educator assignments
• Electronically submit Record of Teacher
  Internship Year (RTIY) to the EPSB according to
  published timelines
• Train principal and resource teachers on how to
  use IMS
• Submit all required original documents to EPSB
  staff for unsuccessful internships

7
KTIP University Coordinators Roles

• Find a teacher educator with the background and
  skills necessary to assist the intern in his/her
  area of expertise
• Coordinate KTIP training for all teacher
  educators, principals, and resource teachers in
  the universitys service area who will serve on a
  KTIP committee

8
Principals Roles

• Successfully complete training in supervising and
  assessing intern progress
• Schedule all committee meetings and observation
  visits
• Make three official one-hour or one class period
  observation visits to the interns classroom and
  conduct a post-observation conference after each
  observation
• Conduct a lesson plan review prior to each of the
  three observations

9
Principals Roles

• Report progress observed and/or concerns to the
  committee at the scheduled committee meetings
• Monitor in and out-of-class time the resource
  teacher spends with the intern and sign the
  Resource Teacher Time Sheets
• Enter and submit electronically all forms
  necessary for the KTIP process

10
Resource Teachers Roles

• Meet all requirements to serve as a resource
  teacher
• Successfully complete training in supervising and
  assessing intern progress
• Make sure the intern has submitted a Statement of
  Eligibility/Confirmation of Employment Form to
  his/her employer
• Make sure the KTIP District Coordinator submitted
  the electronic Confirmation of Employment Form to
  the EPSB
• Make sure the intern had his/her KTIP Orientation
  with all three committee members prior to the
  first observation visit

11
Resource Teachers Roles

• Complete the required 20 hours of in-class
  (observation) for the internship year in the
  interns classroom setting.
• Complete the required 50 hours of out-of-class
  (consultation) for the internship year
• Conduct a pre-observation conference with the
  intern prior to each formal observation
• Assist the intern in the development of the
  interns Professional Growth Plan

12
Resource Teachers Roles

• Make three official one-hour or one class period
  observation visits to the interns classroom and
  conduct a post-observation conference after each
  observation
• Conduct a lesson plan review prior to each of the
  three observations
• Report progress observed and/or concerns to the
  committee at the scheduled committee meetings
• Enter and submit electronically all forms
  necessary for the KTIP process
• Electronically sign all forms necessary for the
  KTIP process
• Complete and electronically sign the Resource
  Teacher Time Sheet

13
Teacher Educators Roles

• Successfully complete training in supervising and
  assessing intern progress
• Make three official one-hour or one class period
  observation visits to the interns classroom and
  conduct a post-observation conference after each
  observation
• Conduct a lesson plan review prior to each of the
  three observations
• Report progress observed and/or concerns to the
  committee at the scheduled committee meetings
• Serve as a resource regarding information about
  instructional theory and techniques, literature,
  and material

14
Teacher Educators Roles

• Clarify the connection between the interns
  classroom performance and the content of the
  teacher education program, both to the intern and
  to the other members of the committee
• Report information about the interns performance
  when working with other program faculty in order
  to assess and modify teacher education programs
• Enter and submit electronically all forms
  necessary for the KTIP process
• Electronically sign all forms necessary for the
  KTIP process

15
Interns Roles

• Receive a Statement of Eligibility/Confirmation
  of Employment
• Give the employer the Statement of
  Eligibility/Confirmation of Employment Form
• Receive the name of the resource teacher and
  teacher educator who have been assigned to the
  committee
• Participate in the orientation with the resource
  teacher, principal and teacher educator
• Spend the required 20 hours of in-class
  (observations) with the resource teacher for the
  internship year in the interns classroom setting

16
Interns Roles

• Spend the required 50 hours of out-of-class
  (consultation) for the internship year
• Prepare for a total of nine official one-hour or
  one class period observations by committee
  members during the year including submitting a
  written lesson plan to the observer in a timely
  fashion before each visit
• Participate in pre-observation and
  post-observation conferences with individual
  committee members in conjunction with each
  observation visit, as deemed appropriate
• Develop a portfolio or TPA for presentation and
  review at committee meetings

17
Interns Roles

• Develop the Professional Growth Plan with the
  assistance of the resource teacher and present it
  to the committee members for review and approval
• Participate in each of the four committee
  meetings as scheduled by the principal
• Enter and submit electronically all forms
  necessary for the KTIP process
• Electronically sign all forms necessary for the
  KTIP process

18
KTIP COMMITTEE IMS RESPONSBILITIES
19
District Coordinators IMS Responsibilities

• Entry of information into the Confirmation of
  Employment (COE) process
• Assign principal and resource teacher to the
  internship committee
• Approve/deny all Cycle reports on the Record of
  Teacher Internship Year (RTIY)
• Approve/deny Resource Teacher Time Sheets (RTT)
• Sign the Record of Teacher Internship Year (RTIY)

20
Regional Coordinators IMS Responsibilities

• Assign/refer Teacher Educator (TE) to the
  internship committee
• Modify TE committee assignment if needed (prior
  to Orientation)

21
Principals IMS Responsibilities

• Entry of information into the Record of Teacher
  Internship Year (RTIY)
• Sign all Cycle reports on the RTIY
• Submit RTIY to the KTIP Coordinator or EPSB
• Review, sign, and submit the Resource Teacher
  Time Sheet (RTT) information to the KTIP
  Coordinator or EPSB

22
Resource Teachers IMS Responsibilities

• Enter in-class and out-of-class activities on the
  RTT
• Sign the RTT
• Sign all Cycle reports on the RTIY

23
Teacher Educators IMS Responsibilities

• Sign all Cycle reports on the RTIY

24
Interns IMS Responsibilities

• Review and sign RTT if approve the activities
• If you question some activities, return time
  sheet to resource teacher
• Sign all Cycle reports on the RTIY
• ePay or send a certified check or money order
  payable to the Kentucky State Treasurer to the
  Division of Certification. Please print social
  security number on check.

25
Order of Signing for Electronic Reporting

• Resource Teacher Time Sheet (RTT)
• ? Resource Teacher
• ? Intern
• ? Principal
• Record of Teacher Internship Year (RTIY)
• ? Principal
• ? Resource Teacher Intern Teacher Educator
• ? KTIP Coordinator

26
Usernames Passwords

• IMPORTANT Do not share your username and
  password with anyone. This is your legal
  signature.
• To create a username/password
• Go to our website at www.kyepsb.net
• Bottom left corner under Login, click on Need a
  Login click here.
• To change your information
• Go to our website at www.kyepsb.net
• Type in username and password under Login
• Click on My Profile from the left-hand side
• Click on the button pertaining to what you would
  like changed.

27
Email Addresses

• Committee members need to validate that their
  work email addresses listed in their profiles are
  correct. When sending emails regarding COE, RTT
  or RTIY we need valid work email addresses for
  them to receive these types of communications.

28
IMS Updates

• IMS is verifying that the resource teacher has a
  Rank II or above.
• Signatures being one behind is now fixed.
• When the RTIY is submitted, the RT will have 30
  days to submit the RTT.
• Remember to print hardcopy with signatures for
  all reports.
• When signing the RTT and RTIY, signature field
  will be pre-populated with individuals first and
  last names.
• You will be able to view all documents regardless
  if signatures have been obtained.

29
New Type of Internship
TPA Teacher Performance Assessment
30
LEAD Course Edit Feature
31
DC Time Sheet Approval Screen
The pending and approved time sheets will be
divided to resemble the RTIY approval screen.
32
Newsletters/Communication

• It is very important that the information in the
  monthly newsletters or any communication from
  EPSB is forwarded to the appropriate committee
  members when necessary.

33
Resource Teacher Time Sheet

• Due to the language change in the Regulation,
  entering data into electronic forms will NOT be
  approved for out-of-class activities on the RTT.
• Roll-over hours will automatically be added for
  full-year interns once EPSB approves the time
  sheet.
• When a committee member or DC returns a time
  sheet to the resource teacher, he/she will be
  required to give a reason.

34
When a resource teacher cannot fulfill the
requirements for an intern time sheet must be
completed and submitted new resource teacher
assigned new resource teacher completes the
remaining time.
35
ePay

• Once the Final Report has been approved by EPSB,
  the intern will receive an email stating the
  Final Report has been approved. There will be a
  website for him/her to click on to access ePay.

36
Resignations

• Military Deployment or Medical Leave
• ?Internship is placed on hold and the intern
  can pick-up where he/she left
  off.
• ?We will need a statement from the
  Superintendent detailing the facts
  surrounding the leave.
• Other Reasons
• ?Need a copy of the interns letter, a
  statement from the Superintendent stating
  whether he/she approves or disapproves the
  resignation and the number of
  instructional days completed.

37
KTIP Timelines

• Make sure the committees follow the guidelines
  for
• completing KTIP
• ? Orientation Meeting held prior to any
  formal classroom observation.
• ? First set of Observations 1-60
  instructional days following the Orientation
  Meeting.
• ? Second set of Observations 61-110
  instructional days following the Orientation
  Meeting.
• ? Third set of Observations 111-140
  instructional days following the Orientation
  Meeting.

38
KTIP Deadlines

• ? Full-year Interns (Aug-May)
• October 15th COEs
• December 20th RTTs if choose 2 payments
• May 1st RTIYs, RTTs, and all documents for
  unsuccessful
• internships
• ? Fall Semester Interns (Aug-Dec)
• October 15th COEs
• December 15th RTIYs (if finishing)
• December 20th RTTs and all documents for
  unsuccessful
• internships
• ? Spring Semester Interns (Jan-May)
• February 15th COEs
• May 1st RTIYs (if finishing)
• May 1st RTTs and all documents for
  unsuccessful internships
• May 15th Interim Report (if 1st semester)

39
Unsuccessfuls

• For any internships deemed unsuccessful, please
  submit all original documents, including
  portfolio, video tape (if produced), and a copy
  of the school calendar on or before May 1 for
  spring semester and on or before December 20 for
  fall semester.  All documents must be mailed to
• Education Professional Standards Board
• Attn Teresa McGrapth
• 100 Airport Road, 3rd Floor
• Frankfort, KY 40601

40
The Changing KTIP Horizon

• Teacher Performance Assessment (TPA)

41
What is the Teacher Performance Assessment?

• The Teacher Performance Assessment (TPA) is a
  focused set of ten teaching tasks designed to
  provide new teachers the opportunity to
  demonstrate their effectiveness in analyzing and
  improving student learning.
• During the KTIP Pilot Project, we called the TPA
  a Teacher Work Sample (TWS)

42
How is KTIP TPA different from our current KTIP
model?

• The TPA will gradually REPLACE the KTIP portfolio
  and PGP.
• TPA evaluates a teacher on an additional
  standard, leadership.
• TPA committee members will each use a single IPR
  all year long.
• The new TPA IPR has scoring rubrics.

43
Approved Timeline for TPA Implementation

• 2006-2007 Voluntary use of the TPA
• Materials refinement
• KTIP Committee training refinement
• 2007-2008    Voluntary use of the TPA
• January 2008 all new interns use TPA
• 2008-2009    all new interns use TPA
• Training for all who have not been trained with
  the use of the TPA

44
What do we mean voluntary TPA use?

• Principals and/or districts may opt to use the
  TPA instead of the regular KTIP portfolio.
• Those who opt to use the TPA, including pilot
  project participants, must participate in TPA
  training.
• If you know you will be using the TPA this year,
  please contact your regional coordinators to
  alert them of your training needs.

45
What should the District Coordinator know (and
share) about the TPA?

• All deadlines and committee responsibilities are
  exactly the same.
• All committee work will be submitted
  electronically in IMS, just like regular KTIP.
  (Standard X will not count against those who use
  TPA)
• Resource teacher payments are all handled through
  the normal channels no one will be paid extra
  for using the TPA.
• At this time, there is no plan to collect the
  TPAs.

46
What kind of guidance can the district
coordinator provide?

• Read the entire TPA Handbook. Especially pages
  5-12.
• Start on the Professional Responsibilities tasks
  (D, E, and F) early and wrap them up after the
  second cycle meeting.
• Begin the Instructional Unit Component DURING the
  second cycle, so you can finish it before CATS
  testing.

47
What kind of guidance can the district
coordinator provide?

• Go over the format requirements on page 10. Tell
  the intern not to feel limited by the templates,
  but that the whole TPA (all three cycles) should
  fit into a 1 binder.
• Encourage the intern to include ONLY relevant
  artifacts we dont want everything!
• We will have digital copies of sample TPAs on the
  EPSB website by the end of July.

48
Please remember

• Though we have tested these materials in the
  pilot project, they may still need to be changed
  as we learn by using them.
• The implementation decision is only one week old,
  so we may have more information in the coming
  weeks. Please be patient with ongoing
  development in the next two years.

49
There is nothing new under the sun but there are
lots of old things we don't know. Ambrose
Bierce


50
KTIP Training

• Per Regulation 16 KAR 7010 Section 3(1)(a)
  School districts shall maintain a pool of
  resource teachers and principals who have
  successfully completed the Kentucky Teacher
  Internship Program Committee training in order to
  assure eligibility for appointment to beginning
  teacher committees.

51
KTIP Training

• Three training options
• On-line REGULAR KTIP training
• Face-to-face REGULAR KTIP training
• Face-to-face TPA KTIP training
• Both face-to-face options begin with the on-line
  KTIP Face-to-Face Training Homework Assignment
  offered free through KyEducators.org. When
  successful, participants receive an email
  e-ticket which serves as an entry ticket to the
  face-to-face training.

52
Training Option Considerations

• Each regional coordinator has scheduled 1 or 2
  TPA trainings, usually the last sessions on their
  calendar. Priority for TPA training attendance
  will be given to those who have a TPA intern this
  year.
• Districts can work with regional coordinators to
  offer district-wide TPA training as PD, using PD
  . (Using data to analyze student performance)
• Those who train as TPA committee members will not
  have to re-train before mandated implementation.

53
Contact Information

• Sharon Salsman, Program Coordinator
• Teresa McGrapth, Program Consultant
• Cindy Owen, Program Manager
• Dee Jones, TPA Coordinator
• 1-888-598-7667 or 502-564-4606
• 502-564-9484 Fax
• www.kyepsb.net www.kyeducators.org