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Tips on oral and poster presentations

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You do not need to prove yourself. Only talk when you have something to say. Make the take-home message stick. Be logical and tell a story ... – PowerPoint PPT presentation

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Title: Tips on oral and poster presentations


1
Tips on oral and poster presentations
  • Adam J. Singer, MD
  • Professor and Vice Chairman for Research
  • Department of Emergency Medicine
  • Stony Brook University
  • Stony Brook, NY

2
Outline
  • Components of presentation
  • Effective Presentation Tips
  • How to prepare a poster presentation
  • How to prepare an oral presentation

3
Type of presentations
  • National
  • Regional
  • Local
  • Specialty specific
  • Oral
  • Poster

4
Summary of presentation
  • What did you do
  • Why did you do it PURPOSE
  • How did you do it TECHNIQUE
  • What you discovered RESULTS
  • What does it mean IMPLICATIONS

5
Introduction
  • Background
  • Define problem to be studied
  • Gaps in current knowledge base
  • Place study in the context of previous studies
  • Research goal or objectives
  • Study or null hypothesis

6
Methods
  • Often most difficult to write
  • Must be well written
  • Study design, techniques used, number and type of
    subjects, analytic procedures
  • Do not include details of methods
  • Except if new
  • Sample size calculation
  • Especially for negative studies

7
Results
  • Main results only
  • Include some numerical results
  • Include standard deviations
  • Data should be sufficient for reader to formulate
    own conclusions

8
Discussion
  • Are your result consistent with your initial
    hypothesis? Why or why not?
  • How does your study relate to prior studies
  • Supports or contradicts and why?

9
Conclusions
  • Should confirm, refute, or modify hypothesis
  • Should not be overstated
  • Should logically follow hypothesis and main
    results shown in abstract

10
Poster Presentations
11
Goal of Poster Presentation
  • Stimulate interest and discussion
  • Receive feedback on research
  • Generate contacts

12
Questions a Poster Answers
  • Whats the research question?
  • Why is this question important?
  • What strategy is used?
  • What are the results?
  • Why are these results unique/important?
  • How does this relate to other research?
  • What comes next?

13
Planning the Poster
  • Always read instructions first
  • Determine poster size
  • Varies from 3 X 3 to 8 X 4 feet
  • Choose poster orientation
  • portrait
  • landscape

14
Planning the Poster
  • Allow yourself lots of time
  • at least a week!
  • Do not wait until the last minute
  • things will inevitably take longer than planned
  • Remember to allow time (and money) for
    printing/laminating

15
Planning the Poster
  • Make it easy to read
  • Make it easy to understand
  • People only have a few minutes per poster
  • Poster should stand alone
  • verbal explanations should supply details, not
    essentials
  • Posters have more figures, less text than
    manuscripts

16
Poster Layout
  • Typically, use 3 to 5 columns
  • Arrange material vertically from top left corner
    to bottom right corner
  • This makes it easier for people to read, without
    having to move back and forth

17
Poster Layout
  • Determine logical sequence for material
  • Organize material into sections
  • Number sections to make flow obvious
  • Arrange material into columns

18
Poster Layout
  • Sketch your layout before you start

Title
Intro
Conclusion
19
Poster Content
  • Title
  • Authors and affiliations
  • Introduction
  • Methods
  • Data and Results
  • Limitations
  • Conclusions and future work
  • Reference and acknowledgements

20
Avoiding common mistakes
  • Do not make presentation too long
  • Avoid titles with colons
  • Format title in sentence case
  • Do not bullet section headers
  • Use larger, bold font
  • Avoid blocks of text longer than 5-10 sentences
  • Use bulleted lists rather than blocks of text
  • Use italics not underlines
  • Avoid dark backgrounds

21
Common mistakes and suggestions
  • Never display 2D in 3D
  • Never give graphs colored backgrounds or grids
  • Do not incorporate web images
  • Add thin border to photos
  • Align Y-labels horizontally
  • Labels should be in sentence case
  • Check your spelling

22
Poster Text
  • Keep it short and simple
  • Remove all non-essential information
  • Attract visual attention use graphics
  • Try for
  • 20 text
  • 40 graphics
  • 40 empty space

23
Poster Text
  • Left align text
  • Double space
  • Pick one font and stick to it
  • Avoid italics
  • Use larger/colored font for emphasis
  • Use bulleted points rather than paragraphs

24
Poster Text
  • Remember
  • There is always too much text!
  • Do NOT include an abstract on a poster!

25
Suggested Font Sizes
  • Title 96 pt
  • Authors 72 pt
  • Affiliations 36-48 pt
  • Section headings 36 pt
  • Text 24 pt
  • Acknowledgements 18 pt

26
Poster Title
  • Make it interesting!
  • You want to lure people from a distance
  • Should be easy to read from 15 feet
  • If title is too long, shorten it
  • Dont reduce the font size

27
Authors
  • Include first names
  • omit middle initials and titles
  • Include academic affiliation
  • omit city and province

28
Color
  • One background color to unify poster
  • Stick to muted colors
  • Avoid red/green combinations
  • red/green color blindness is common
  • Dont overuse color
  • Black print on white background easiest to read
  • Matt-coated paper is safest

29
Graphics
  • Make large enough for viewing from at least 3
    feet away
  • Text should support graphics, not vice versa
  • Use heavier lines in tables and graphs for easier
    viewing
  • Avoid distracting backgrounds

30
Poster Editing
  • Proofread
  • Spell check
  • Get feedback before printing
  • Get feedback in time to make changes

31
Words of Advice
  • Like anything else, creating a poster can take as
    much time as you let it. Start early and allow
    time for mistakes, but decide how much time you
    can afford to spend on this, and stick to your
    decision.

32
Poster Presentation
  • You need to be able to give an overview of your
    work in 3-5 minutes
  • Practice your presentation ahead of time, and
    time it!
  • Get feedback from colleagues

33
Poster Presentation
  • Make eye contact
  • Avoid jargon and acronyms
  • Speak clearly and slowly
  • Dont overload on detail
  • Dress professionally
  • Choose clothes to match poster

34
Poster Presentation
  • Have a good opening that explains the main focus
    of your poster
  • Be able to summarize your conclusions and their
    importance
  • Dont assume that people are experts in your field

35
Poster Presentation
  • Dont stand directly in front of poster
  • But dont disappear either!
  • Give people a chance to look
  • But dont ignore people who are interested

36
Poster Presentation
  • Anticipate questions
  • rehearse answers
  • Most common question
  • How does this work differ from the other
    research in this area?

37
Answering Questions
  • Listen carefully
  • Wait for them to finish the question!
  • Repeat the question (rephrase)
  • Answer the question
  • Ask if youve answered the question

38
Poster Presentation
  • Consider having handouts
  • miniatures of poster
  • additional details not included in poster
  • Remember to hand out business cards
  • Hand carry your poster
  • Do not ship or check in with bags!
  • If you have a table, put some candy on it to
    attract visitors!

39
Resources
  • Creating a poster using LaTeX
  • http//www.astro.gla.ac.uk/users/norman/docs/poste
    rs/
  • Creating a poster using PowerPoint
  • http//www.cmer.wsu.edu/yonge/ce465/poster.pdf

40
Oral presentations
41
General rules for oral presentations
  • Talk to the audience
  • Know your audiences backgrounds
  • Less is more
  • You do not need to prove yourself
  • Only talk when you have something to say
  • Make the take-home message stick
  • Be logical and tell a story
  • Set the stage, tell the story, big finale

42
General rules cont.
  • Treat the floor as a stage
  • Practice and time your presentation
  • Use visuals sparingly and effectively
  • No more than 1 per minute
  • Review audio/video of your presentation
  • Provide appropriate acknowledgments

43
Communication skills
  • Dress professionally
  • First appearances are very important
  • How you say it is as important as what you say
  • Body language is very important
  • Do not play with your hair/clothes
  • Avoid reading from text
  • Cue cards can be helpful, number them
  • Stick to plan, dont digress

44
Things to avoid
  • Dont repeat title if already presented
  • Dont block screen
  • Dont talk to display screen
  • Avoid moving too much
  • Avoid detailed diagrams
  • Try to enjoy yourself

45
Response to questions
  • Dont be afraid of questions
  • Dont be afraid to say I dont know
  • Acknowledge question and person
  • Avoid confrontation
  • Dont make excuses

46
Response to questions
  • Lay the groundwork for relevant questions (for
    example, by stating in your talk some items that
    people can ask about)
  • Perhaps have the moderator or a colleague to ask
    the first question
  • Briefly repeat each question
  • Keep answers brief

47
Responses to questions
  • If you dont know an answer, say so Perhaps
  • offer to find out,
  • suggest how to find out, or
  • see if someone present has the answer
  • If a question seems irrelevant, offer to answer
    it later, or move to a related item

48
Response to questions
  • If a question is hostile, answer politely and
    briefly perhaps offer to talk later.
  • Make note of questions.
  • Use them to help shape future presentations and
    publications about the work.

49
Oral presentations
  • Usually 10 minutes and 5 for QA
  • 1-2 slides per minute
  • 5 bullets/line per slide
  • 5 words per line
  • Yellow/white letter on dark (blue) background

50
Oral presentations
  • Speak clearly, dont whisper/mumble
  • Dont rush
  • Do not read slides verbatim
  • Slides serve as cue for development
  • Pause at key points
  • Generally avoid jokes
  • Look at audience
  • Use hand gestures to emphasize points
  • Use laser pointer only if necessary

51
References
  • http//www.kumc.edu/SAH/OTEd/jradel/Poster_Present
    ations/110.html
  • http//www.mitacs.ca/AC2005/index.php?sectiontips
  • http//www.siam.org/siamnews/general/poster.htm
  • http//www.acm.org/crossroads/xrds3-2/posters.html
  • Bourne PE. PLOS Computational Biology.
    20073593
  • Larive et al. Anal Bioanal Chem 20063851347
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