IRRA DSpace April 2006

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IRRA DSpace April 2006

• Claire Knowles
• University of Edinburgh

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DSpace

• Digital archiving software used for institutional
  repositories
• Freely available and open source
• Customisable and extendable
• Accepts different file formats
• Widely adopted
• www.dspace.org

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IRRA DSpace Design

• Separate application to DSpace
• Different metadata sets
• Metadata only records required for RAE
• Full text items which were are not applicable to
  DSpace
• Greater flexibility
• Existing tools

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IRRA DSpace Functionality

• Entry of research outputs against staff members
• Selection of up to 4 outputs per staff member
• Add/Edit of outputs metadata and files
• Reports detailing status of the repository
• Import and export of data

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IRRA DSpace Technology

• Java web application
• Relational database
• Tomcat Application Server
• XML Imports/Exports
• Authenticated login
• HTML and Excel Reports
• CSS Design
• Web Services
• Local Configuration

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Architecture Diagram
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Interface to RAE Software

• Final submission will be made to the RAE central
  system
• XML schema
• Test system available August 2006
• Debate over the submission of full-text
• Further development

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Interface to other RAE data

• Reduce duplication of data
• Input feeds
• Staff details
• Departmental hierarchy
• Units of Assessment
• Users
• XML and CSV file import, manual and through web
  services
• Admin pages for adding and editing

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Import of Publication Data

• Existing data collected for mock RAE
• Templates for import
• Import more than 4 publications
• File Imports of staff and related publications
• Reduce duplication

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Import from DSpace IR

• SRW to search DSpace for the Staff Member
• Store metadata in the RAE Repository
• Including handles to link to the full text
• Additional metadata is required
• Only retrieve items once
• Customisable

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Import of Files from DSpace IR

• Add full text files into the RAE Repository
• Only retrieve files to be submitted to the RAE
• Using the METS Export
• Patch onto 1.3.2
• Integrated into 1.4

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Export to DSpace IR

• Add items to DSpace
• RAE opportunity to add items into DSpace IR
• Not all items are applicable for ERA
• Add into the workflow
• Web services
• Add item
• Retrieve handles

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DSpace Web Services

• Add Item

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DSpace Web Services

• Retrieve Handle

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Publications Screens
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Add Publication
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Reports
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Admin Screens
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Using DSpace IRRA

• Contact claire.knowles_at_ed.ac.uk
• john.maccoll_at_ed.ac.uk
• DSpace users meeting
• http//irra.eprints.org

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Questions and Feedback

• Claire Knowles
• Information Systems Developer
• Edinburgh University Library
• claire.knowles_at_ed.ac.uk