Enhancing Education Through Technology Competitive RFA Round 4 and 5

1
Enhancing Education Through TechnologyCompetitive
RFARound 4 and 5

• Molly Carbo
• RIMS California Technology Assistance
  Project
• October 13, 2005

2
Agenda

• Overview and Eligibility
• Funding
• Round 4 vs Round 5
• Application
• Format
• Project Narrative
• Required Forms
• Scoring Criteria

3
Program Goals

• To integrate technology to help students meet or
  exceed state academic content standards
• To create programs based on relevant research
• To encourage communication and collaboration
  among home, school, and community

4
Program Goals

• To provide teachers with a professional
  development program for curricular development
• To assist in the development of an effective
  educational technology infrastructure.

5
Eligibility

• Highest percentage of students living in poverty
  according to census data
• and
• One or more schools identified for improvement or
  corrective action under No Child Left Behind
  or
• Technology poverty defined as greater than 101
  student to computer ratio, or less than 50 of
  classrooms connected to the Internet

6
District Technology Plan

• State approved technology plan aligned to
• State Board-adopted guidelines
• EETT criteria
• Submitted by November 30, 2005 if not already
  approved
• Submitted by April 4, 2006 if plan expires June
  2006

7
Funding Priorities

• Districts grouped by score range (decile)
• Small district priority within decile
• lt1501 for Unified School District
• lt901 for Elementary School District
• lt301 for High School District
• Districts receiving less than 6000 in EETT
  Formula funds
• All other schools serving grades
• 4-8 by score

8
Round 4 Grant Funding

• Approximately 3.67 million available for RIMS
  schools
• Implementation Grant - 300/student in grades 4-8
• Based on 2004-2005 CBEDS
• FY 06-07 200/eligible student
• Must be obligated by June 30, 2007
• FY 07-08 100/eligible student
• Must be obligated by June 30, 2008
• Follow-up Grant - 45/student (Pending
  availability of Federal funding)

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Round 5 Grant Funding

• Up to 990,000 available for RIMS schools
• Implementation Grant - 300/student in grades 4-8
• Based on 2005-2006 CBEDS
• FY 06-07 300/eligible student
• Must be obligated by June 30, 2008
• Follow-up Grant - 45/student (Pending
  availability of Federal funding)

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Funding Limits

• Per Berg AB2706 legislation (p 27 of RFA)
• Grant awards may not be less than 25,000, nor
  more than 60 percent of the funds available in
  the region
• Round 4 maximum award 2.2 million
• Round 5 maximum award 595,000

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Use of Funds

• Minimum of 25 on high quality professional
  development, which must
• Include integrating technology into the
  state-adopted materials
• Support student achievement of state academic
  content standards
• Remainder on other resources that support
  implementation of the application plan
• Federal supplement, not supplant rule applies
  to all expenditures

12
Use of Funds

• Hardware
• Infrastructure and technical support
• Electronic learning resources
• Supplies and materials
• Fostering communication among parents, students,
  teachers, and community
• Evaluation of grant activities

13
Use of Funds - Professional Development

• Salaries and benefits
• Stipends for trainers, facilitators, participants
• Costs for substitute teachers
• Costs for conferences and associated travel
• Fees for online professional development
• Materials for professional development
• Contracted services

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Use of Funds Frequently Asked Questions (FAQ)

• FAQs related to use of funding will be found at
• http//www.cde.ca.gov/ls/et/ft/eettcomp.asp

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The Application
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Application Timeline

• Round 4 and Round 5 applications due November
  18, 2005
• Application reviews December 2005
• Notification of grant awards
• Round 4 February 2006
• Round 5 July 2006

17
Format Requirements

• Project Narrative may not exceed 25 pages
• Pages must include line numbers
• no more than 36 lines per page
• Must be submitted in print form, single sided, 8
  1/2 x 11 paper, portrait orientation
• Should be 12 point font for readability

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Application Components

• Form 1 - Application Title Page
• Form 2 - Project Summary
• Form 2a - Small School District Addendum
• Project Narrative
• Form 3 - Accountability Measures (Performance
  Goals)
• Form 4 - Strategies and Timeline

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Application Components

• Form 5 - Projected Budget and Budget Narrative
• Form 6 Priority List of Schools
• Form 7 Consortium and/or Partnership Applicants
• Form 8 - Competitive Application Checklist
• Additional items Signed Assurances

20
Program Narrative

• Program for Students
• Professional Development
• Expanded Access to Electronic Learning Resources,
  Including Infrastructure, Equipment, and
  Technical Support
• Communication and Collaboration Among Home,
  School, and Community
• Evaluation

21
Program for Students

• Student target group identified
• How target group will be tracked over time
• How learning needs will be met through
  research-based program (with citations)
• How technology will be integrated and utilized to
  support helping students meet state academic
  content standards
• Student choice of technology tools
• Productivity, research, problem solving,
  decision-making
• Innovative and integral to program

22
Program for Students

• Technology is incorporated as a routine part of
  the learning environment
• Inclusion of private schools is evident, or
  verification of lack of private schools
• Program for students is clearly aligned with and
  supported by Forms 3 and 4
• Clear evidence of administrative support

23
Program for Students

• Performance Goal 1.0
• All students in the target group will increase
  their use of technology as a tool to support
  meeting or exceeding state academic content
  standards
• The required Performance Goals and Benchmarks may
  not be edited. Enter only the baseline and
  target numbers.

24
Professional Development

• How professional development will be provided
• High quality, comprehensive, and based on
  relevant research
• Content to be provided and impact on students
• Timely, sustained, and intensive training
• How professional development program focuses on
  improving teaching and learning through
  technology as a tool to improve student
  achievement

25
Professional Development

• Number of teachers and number of hours
• Content of professional development program
• Link between content and desired outcomes for
  students
• Professional learning communities
• Professional development program is clearly
  aligned with and supported by Forms 3 and 4
• Clear evidence of administrative support

26
Professional Development

• Performance Goal 2.0
• All teachers in the target group participating in
  professional development on education technology
  will be qualified to use technology as a tool for
  teaching and learning
• The required Performance Goals and Benchmarks may
  not be edited. Enter only the baseline and target
  numbers.

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Professional Development

• Performance Goal 2.1
• All teachers in the target group participating in
  professional development on education technology
  will increase their use of technology as a tool
  to support student academic achievement
• The required Performance Goals and Benchmarks may
  not be edited. Enter only the baseline and target
  numbers.

28
Expanded Access

• Description of current access
• Student to computer ratio
• Internet connectivity
• What existing resources will be used to support
  the program
• What will be acquired and where it will be placed
• Most (or all) technology placed in classrooms
• Access whenever needed to support work

29
Expanded Access

• How technology tools will be used to support
  data-driven decision-making
• Description of adequate technical support
• Limited down time
• Clearly aligned with and supported by Forms 3 and
  4
• Selecting and ordering equipment and resources
• Completion of technology surveys

30
Expanded Access

• Performance Goal 3.0
• All students and teachers in the target group
  will have expanded access to up-to-date
  technology tools and electronic learning
  resources
• The required Performance Goal and Benchmark may
  not be edited. Enter only the baseline and
  target numbers.

31
Communication Collaboration

• How technology will be used to establish or
  improve communication
• How student learning will be supported through
  technology-based communication
• How successful strategies will be disseminated to
  others

32
Communication Collaboration

• How partnerships will provide support
• Letter detailing mutually beneficial partnership
• Clearly aligned with and supported by Forms 3 and
  4
• Administrative support for student and teacher
  access to methods of electronic communication

33
Communication Collaboration

• Performance Goal 4.0
• Communication and collaboration among home,
  school and community utilizing technology will be
  established or improved to support student
  learning
• No mandatory benchmarks - based on program

34
Communication Collaboration

• Research-based recommendations
• Facilitating email accounts/web access for
  families
• Developing partnerships with community
  organizations
• Multiple modes of communication
• Involving the community in school events

35
Partnerships

• Possible Partnerships (See Page 6 of the RFA)
• Other Local Education Agencies (LEA)
• Institutes of Higher Education
• Public or Private Nonprofit Organization
• Vendors

36
Partnerships

• Partnerships Requirements
• Proven experience with technology integration
• Evidence of positive impact on student academic
  achievement
• Work, products, or services are aligned with or
  based upon relevant research

37
Evaluation

• Multiple measures, collected over time
• Evaluation process is thorough, reasonable, and
  viable, and addresses ALL required performance
  goals
• Any additional performance goals have an
  evaluation component

38
Evaluation

• Data will be used in a continuous review,
  refinement, and improvement cycle
• Process will provide the CDE with clear
  information about progress and success to
  determine readiness for follow-up grant
• Process for collecting data and submitting the
  Semi-Annual Report

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Semi-Annual Performance Reports

• Purpose Evaluate program impact and progress in
  meeting annual benchmarks
• Submitted semi-annually during both
  implementation years
• Three sections
• Performance goal progress
• Program effectiveness
• Program documentation

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Evaluation

• Evaluate the extent to which the following are
  effective
• Integrating technology into teaching and learning
• Increasing ability of teachers to teach
• Assisting students in meeting academic content
  standards

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Forms
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Forms 3 4

• Form 3 goals, benchmarks, evaluation methods,
  schedule for evaluation
• Form 4 strategies, activities, person(s)
  responsible and timeline for implementing the
  program

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Form 5 - Budget

• Include costs for each object of expenditure
• Round 4
• Year 1 at 200 per student in grades 4-8
• Year 2 at 100 per student in grades 4-8
• Round 5
• 300 per student in grades 4-8 over 2 years
• Minimum 25 on professional development

44
Form 5 - Budget

• Connection between expenditures and needs, goals,
  and strategies
• Proposed expenditures are reasonable and
  necessary
• At least 25 spent on professional development
• Items to be acquired are clearly explained and
  tied to program goals

45
Form 5 - Budget

• Explain leveraged funding
• In-kind contributions
• How leveraged funding supports and enhances the
  program

46
Form 6 - Priority List

• Schools that serve students in grades 4-8
• List schools in priority order
• LEA name
• School CDS Code
• School Name
• Indicate if charter school
• District may select either Round 4 or Round 5 for
  funding preference if application receives
  fundable score in both rounds (see check box
  on Form 1)

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Form 7 - Partnerships Consortiums

• List of Partners
• Letters of support
• Official letterhead
• Summarize role of partnership (PD, evaluation,
  etc.)
• How partnership supports comprehensive program
• How partnership is mutually beneficial
• Partnerships are required in order to receive
  maximum points (See pages 18, 69-70 of the RFA)

48
Form 8 - Checklist

• List of components and requirements
• Each item must be checked or initialed

49
Assurances

• Funds used at funded sites
• Attend evaluation meetings in Sacramento
• Round 4 - Spring 2006
• Round 5 - September/October 2006
• Travel costs may be included in budget
• Curriculum-based ELRs must be part of
  state-adopted program or be reviewed by CLRN
• Hardware must meet minimum specifications

50
Assurances

• California School Technology Survey
• Completed annually during survey window
• Early January, 2006 - mid-March, 2006
• http//www.cde.ca.gov/ls/et/rs/techsurvey.asp
• EdTechProfile (formerly CTAP2)
• Completed annually
• ALL teachers participating in EETT-C funded
  professional development
• http//edtechprofile.org

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Application Submission DUE NOVEMBER 18, 2005

• 1 signed unbound original application
• 3 stapled copies of the application (including
  cover page)
• Mail to
• EETT Competitive Grant
• Education Technology Office
• California Department of Education
• 1430 N Street, Suite 6308
• Sacramento, CA 95814-5901

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Application Submission

• Eligible applications will be prescreened for
  completeness and compliance with CDE format
  requirements
• All pages are numbered
• All required forms are included and complete
• All pages requiring signature are signed and one
  application includes an original signature (blue
  ink preferred)

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Scoring

• During December 2005 each application will be
  reviewed and scored by a panel of external
  experts
• Maximum of 100 points possible
• Application must score 50 points to be considered
  for funding
• Applications will be ranked by score within each
  CTAP region

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Scoring
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Application Timeline

• Round 4 and Round 5 applications due November
  18, 2005
• Application reviews December 2005
• Notification of grant awards
• Round 4 February 2006
• Round 5 July 2006

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Potential Program Stakeholders

• District and School Stakeholders
• Middle school teachers and administrators
• Staff Development department
• Curriculum department
• Data collection/analysis expert or Categorical
  specialist
• Union representation
• Private schools

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For More Information

• Regional Contact Molly Carbo
• RIMS CTAP Grants and Funding Coordinator
• mcarbo_at_ctap10.org
• [phone] voice
• http//ctap10.org/molly
• Rollout presentation
• Forms

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For More Information

• CDE Lead Julie Baltazar, Consultant
• JBaltazar_at_cde.ca.gov
• http//www.cde.ca.gov/ls/et/ft/eett.asp
• List of Eligible Schools
• Request for Applications
• Frequently Asked Questions
• EETT Semi-Annual Report Form
• Common Data Elements File
• Forms

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Questions?

• Thank you for attending