In this section you will learn how to:

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• In this section you will learn how to
• Navigate with My Computer
• Perform basic file tasks with My Computer
• Change file views
• Use the My Computer toolbar
• Use the My Places toolbar
• Use different file formats
• Use file properties
• Use Auto Recover
• Download and open a template
• Use a template
• Create your own template
• Navigate the slide show
• Use navigation options
• Use the pointer command

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My Computer is a utility that displays computer
drives and folders to help you locate and
organize files. In this lesson, we will navigate
through My Computer, perform basic tasks with My
Computer, change file views, and use both the My
Computer and the My Places Toolbars.
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Navigating with My Computer Move anywhere with
Open and Save As commands
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Performing Basic Tasks In My Computer, use many
different basic file commands
5
Changing File Views Each view provides some level
of file information
6
The My Computer Toolbar Provides location and
basic navigation
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The My Places Toolbar Provides quick links to
different areas of your computer
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Sometimes, you may be sending files to people
that may not have the same version of Office that
you have. In this cases, you may want to change
the format of the file you are saving. In this
lesson, we will look at changing file formats and
how to export a file to PDF. We will also
customize a files properties, use application
properties, and set up Auto Recover.
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Using File Formats Use Save As command to change
file type
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Exporting to PDF Download utility from Office
Online, then save as standard PDF file
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Using File Properties Right-click file ?
Properties, or Prepare ? Properties
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Using Auto Recover Saves file every x minutes
modify in PowerPoint Options
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Templates are files that are ready to use, you
just need to add the information and change the
template to suit your needs. In this lesson we
will examine what a template is in more detail,
discuss how to use a template, and then create
one of our own.
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Opening a Template Office Menu ? New, choose
online or offline
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Using a Template Modify and use like any file
made from scratch (recommend save right away)
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Downloading Templates New content added via
Office Online
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Creating a Template Create a bare file with
styles you want, then save as template (.potx)
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When it comes time to give the presentation,
knowing how to show your presentation to others
is obviously very important. In this lesson, you
will learn how to navigate the slide show using
navigation and pointer buttons.
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• Navigating the Slide Show
• In full screen, four buttons in lower-left corner
• Previous Slide
• Pen/Highlighter
• Slide Show Menu
• Next Slide

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Using the Navigation Buttons Launch show from
status bar or from Slide Show ribbon commands
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Using the Pointer Button Choose highlighting
method to add emphasis to points
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• In this section you will learn how to
• Insert and draw a table
• Insert and delete columns and rows
• Insert an Excel workbook
• Use the Table Tools ribbon
• Set Style options and table styles
• Add and modify the borders of a table
• Add and modify WordArt in a table
• Create and link worksheet charts and graphs
• Incorporate titles and data
• Use legends and labels
• Choose and design a chart style
• Construct 3D charts
• Edit Chart axes
• Work with organizational charts

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One of the more efficient ways to organize and
present data is by using tables. Creating tables
can be done in most of the Office programs. This
means you can insert an existing table from any
file, or draw and format your table anywhere on
your slide. In this lesson you will learn how to
insert and draw tables, insert and delete columns
and rows, work with cells, and insert an Excel
table.
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Inserting a Table Quickly insert 10x8 or custom
size
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Drawing a Table Click and drag to define area
first, then click and drag to define columns/rows
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Using the Table Tools Ribbon Add/remove table
elements, add styles, borders, etc.
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Working with Cells Apply style, fill color,
individual borders
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Inserting an Excel Table Usually used to show
source data for a chart
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The Insert Excel Table Ribbons PowerPoint assumes
many of Excels ribbons while working on a table
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Formatting your table means making it look the
way you want it to. This lesson will show you how
to have fun with your tables so that you can show
your creative side. Using the Table Tools ?
Design ribbon, we will look at style options,
table styles, shape fills, borders, special
effects, and WordArt.
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Setting Style Options Add or remove formatting to
make a table easier to read
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Setting Table Styles Choose from a large
pre-formatted gallery
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Changing the Shade of a Fill Apply a large number
of formatting options to a cell or entire table
34
Applying Borders Choose from a large number of
border styles
35
Adding Effects Apply mock-3D, shadows, etc to
give cells or entire table depth
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Drawing Borders Choose border color, style, and
thickness
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Adding and Formatting WordArt Useful when you
need a title or emphasis on your data
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Charts and graphs are used to support your data
because they are functional and easy to read when
comparing data. PowerPoint 2007 gives you the
ability to create your own graph or insert a
graph from a file. This lesson will cover how to
create and link worksheet charts and graphs,
incorporate titles and data, and use legends and
labels.
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Links Worksheet Charts/Graphs Insert chart type,
then add data in Excel
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Chart Tools Ribbons Design chart elements, select
layout, and format data
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Incorporating Titles and Data Charts include
title, legends, axis markers, etc format as you
like
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Legends and Labels All chart elements are labeled
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SmartArt is a new type of organization chart.
Organization charts are different from a regular
chart/graph because they show a hierarchal
relationship. There are three primary topics
which will be covered in this lesson learning
what shapes to use, the layout of the chart, and
formatting SmartArt.
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Creating SmartArt Choose category and layout
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SmartArt Tools Modify effects and formatting of
diagram
46
Resizing Diagrams Click outside border, click and
drag corner
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Inserting SmartArt from Slide Click icon in
content placeholder
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• In this section you will learn how to
• Insert symbols and characters
• Add and edit shapes
• Alter diagrams
• Change diagram types and design schemes
• Incorporating text
• Adding, modifying, and deleting text boxes
• Move, resize, and rotate text boxes
• Search for ClipArt
• Insert and format ClipArt
• Insert a photo from a file
• Insert a photo album

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PowerPoint provides you with a variety of diagram
styles and designs. In this lesson, you will
learn how to customize your diagrams. The
concepts discussed include inserting symbols and
special characters, adding and editing shapes,
altering diagrams, changing diagram types and
design schemes, and incorporating text.
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Inserting a Symbol/Special Char. Insert ? Symbol,
choose from list
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Adding and Editing Shapes Use Add Shape to add
field to SmartArt, add a bulleted list, etc.
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Change Diagram Type/Scheme Modify in SmartArt
Tools ? Design ribbon
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Incorporating Text Add text to diagram elements
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A text box is a movable, resizable container for
text or graphics. Text boxes are used to place
text anywhere on a slide. Text boxes can have a
border, fill, shadow, or 3-D effect, and you can
change the shape of the box. In this lesson we
will learn how to add a text box, select, delete
and move a text box, resize and rotate a text
box, and format a text box.
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Adding a Text Box Insert ? Text Box, click and
drag area
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Selecting Text Boxes Click inside text box, then
click outside border (changes from dashed to
solid)
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Deleting a Text Box Once selected, press Delete.
Text box and content will be removed from slide
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Moving a Text Box Once selected, click and drag
border
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Resizing a Text Box Once selected, click and drag
handles on outside border of text box
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Lesson 3.2 Working w/Text Boxes
Rotating a Text Box Once selected, click and drag
green handle at top of text box
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Formatting a Text Box Add text and border
effects, 3-D effects, etc
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The Drawing Tools Ribbon Add shapes, styles, and
text effects to a text box
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ClipArt can be added to any slide in PowerPoint.
ClipArt ranges from clips and graphics to movies
and sound. All items can be found through the
ClipArt task pane. This lesson will teach you how
to search for and incorporate ClipArt into your
presentation.
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Searching for ClipArt Open task pane and enter
search term
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Inserting ClipArt Click and drag onto slide or
right-click ? Insert
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Formatting ClipArt Right-click image ? Format
Object or use Picture Tools ribbon
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In the last lesson, you may have noticed that the
Insert command also has an Insert Picture
command. In this lesson, we will learn how to
insert pictures from a file and insert a photo
album.
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Inserting a Photo from a File Insert ? Picture
then browse for image
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Inserting a Photo Album Add pictures, text boxes,
apply basic formatting, choose layout
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Updating a Photo Album Add more pictures or
adjust layout
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• In this section you will learn how to
• Insert movies from the clip organizer or from a
  file
• Loop a movie or sound file
• Rewind and delete a movie
• Insert a sound file
• Set sound options
• Record a sound
• Play a CD with your presentation
• Delete a sound
• Apply entrance and exit animation effects
• Apply emphasis effects
• Apply animation schemes to an object
• Add and draw motion paths
• Apply speeds for animation and timing effects
• Use slide transitions
• Create a custom animation

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The movies discussed in this section are video
files with specific formats and file extensions.
Formats supported by PowerPoint include MPEG and
AVI. PowerPoint also supports animated GIFs
(ClipArt type files that include motion.) In this
lesson, we will look at how to insert a movie
loop, rewind, and delete movies.
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Inserting a Symbol/Special Char. If adding from
ClipArt task pane or from a file, prompted for
playback options
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Movie Tools Arrange on slide, keep looping the
movie, specify playback size
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Deleting a Movie Click movie placeholder on
slide, press Delete
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By learning how to create and manage sound
effects, you can choose any sound you would like
to add to an animation. You can add music and
sound from computer files, a CD, or from the clip
organizer. This lesson will also show you how to
record a sound and manage sound options and
tasks.
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Inserting from Organizer/File If adding from
ClipArt task pane or from a file, prompted for
playback options
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Sound Tools Similar to movie tools loop
playback, set volume, arrange on slide, etc.
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Recording a Sound Use microphone to add sound
clip or narration
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Playing a CD Useful when looping for an automated
presentation
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Deleting a Sound Select sound placeholder on
slide and press Delete
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Visual effects are effective in getting a
viewers attention. The Animation task pane makes
adding special effects simple. It has everything
you need, from timing slide advancement, picture
entrance and exit, to setting the speed and sound
for each slide. In this lesson, you will learn
how to apply entrance, emphasis, exit and motion
path effects to text and objects.
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Entrance/Emphasis/Exit Effects Select object
(picture, text box, ClipArt) and use Animations
ribbon
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Add and Draw Motion Paths Motion can be drawn
freehand
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Self running presentations require attention to
detail and organization, and this lesson will
show you how to use PowerPoints tools to make
powerful impressions. This lesson focuses on
speeds, timing options, slide transitions, and
creating custom animations.
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Speed and Timing Options After animation is
applied, customize as you see fit for your
presentation
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Using Slide Transitions Select the animation (if
any) that occurs when one slide advances to
another
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Creating a Custom Animation For automated
presentations, set and rehearse timings you have
specified