Brief Introduction: AIMEnet Listserv and The Presidents Emergency Plan SI Technical Assistance Datab

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Brief Introduction AIMEnet Listserv andThe
Presidents Emergency Plan SI Technical
Assistance Database

• Maggie Janes, MPH
• MEASURE Evaluation/ORC Macro
• August 18, 2004

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Outline

• AIMEnet Listserv Objectives and Instructions to
  join listserv
• Presidents Emergency Plan focus countries SI
  Technical Assistance Requests
• Requests/Response System and Database
• TA Visit Follow up information
• Sample Report

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AIMEnet ListservHIV/AIDS Monitoring and
Evaluation Network Listserv

• Coordination and harmonization are goals of the
  multi-agency partners represented here in
  Atlanta
• In June 2004, the multi-agency partners sponsored
  the start-up of a moderated listserv for ME of
  HIV/AIDS
• The objectives of the listserv are to
• Inform and share information about ME of
  HIV/AIDS, including but not limited to best
  practices, publications, reporting systems,
  relevant questions and technology sent in by
  participants.
• Disseminate information on trainings, workshops
  and other relevant announcements, sent in by
  participants and the moderator.
• Provide a space to hold forums with guest
  moderators/professionals in the field on specific
  topics.
• Create a global network that supports dialogue
  among ME professionals working in HIV/AIDS

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AIMEnet Listserv

• The Listserv currently has 237 members and we
  welcome others who would like to join.
• If you would like to join the listserv, please
  send an email to moderator_at_AIMEnet.org and in
  the subject line, please type subscribe and
  include
• Your full name,
• country of residence,
• organization/institution in which you work,
• a working/frequently checked email address.
• Once your email is received, please allow 24-48
  hours to be added to the list.
• The language of the listserv is English.

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Technical Assistance DatabasePurpose and
Objectives

• Coordinating HIV/AIDS SI/ME technical assistance
  is an additional goal of the multi-agency
  partners, but has never been implemented
• To pilot this process, a TA request and tracking
  system has been set up to support the SI Teams of
  the Presidents Emergency Plan 15 focus countries
  if TA can not be met in country
• To coordinate TA requests from country teams
  through SI Core Team Advisors and responses from
  USG CAs and partners, more efficiently.
• To archive TA requests and technical assistants
  who respond to requests.
• To give headquarters, SI Advisors and teams a
  big picture of SI/ME HIV/AIDS TA and a list of
  TA providers per country.
• A database has been developed to house requests
  and information from the Presidents Emergency
  Plan teams and their countries related to
• SI/ME TA to the national program, to help build
  capacity
• Implementing Emergency Plan SI/ME objectives
• Ensure efforts are not duplicated and potentially
  identify gaps.

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Types of Technical Assistance Requests and Process

• SI/ME Teams might request two different types of
  TA.
• First Type Emergency Plan/USG specific
  requests, which might include reports,
  indicators, target setting, COP development etc.
• This type of request must pass through the core
  teams at headquarters and the headquarter SI Core
  Team Advisor.
• If this type of request can be filled directly at
  headquarters, then there is no need to come into
  the TA Database Request/Response System.
• If SI Core Team Advisors need assistance filling
  these types of requests, then they can contact
  the TA database moderator.

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Types of Technical Assistance Requests and Process

• Second Type Non-Emergency Plan related technical
  assistance, which might include TA to the
  National AIDS Councils/MOH to assist with
  national ME Plan development, indicators, HMIS
  etc.
• This may also include additional capacity
  building activities such as training and
  workshops.
• This type of request may not pass through
  headquarter SI Core Team Advisors
• However, the SI Core Team Advisors are encouraged
  to try to ensure that the country SI Coordinator
  keep them informed of TA activity (and vice
  versa),
• Which will be followed up by the TA database
  moderator to make sure information is recorded in
  the database.
• When these types of requests come through SI Core
  Team Advisors and need assistance being filled,
  then the SI Core Team Advisors can contact the TA
  database moderator for assistance.

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Requesting and Responding to TA

• SI Core Team Advisors are asked to submit
  requests/coordinate with TA database moderator
  through
• TArequest_at_AIMEnet.org
• The SI Advisor will submit a brief request form
  and once received, information will be entered
  into the database.
• The moderator of the TA Database will draw on
  headquarters, CAs, partner and consultant
  contacts to help fill the request.
• SI Advisors will be notified of the status of
  request, if filled or not and then connected to
  the TA provider/implementing organization to
  coordinate with the country teams
• This is a new system, updates and adjustments
  will need to be made once implemented
• Please share your suggestions and feedback
  regarding the flow of information and
  communication mechanisms

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Technical Assistance Visit Tracking

• As mentioned earlier, whether or not TA is
  provided through the TA database request/response
  system, SI Country Coordinators should keep their
  SI Core Team Advisors aware of USG supported TA
  in their countries.
• TA Database moderator will follow up with SI Core
  Team Advisors regarding
• Who has provided TA to your field teams?
• When and Why was TA provided? Were goals met?
• Was TA helpful/did it meet the requested needs?
• Very brief forms will be provided to SI Core Team
  Advisors to report on TA visits and/or SI
  Advisors can ask the SI Country Coordinator to
  report the TA provided.
• The moderator of the TA system will follow up
  with SI Advisors first for this information
• This system may not record all TA but will try to
  capture as much as possible. It is a service
  provided to help the SI/ME Teams, and is
  flexible and open to adjustment if needed

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Request Information

• If support for locating TA is needed, SI Core
  Team Advisors will ask for specific information
  from the field
• Contact Information for requester and in-country
  partner organizations/institutions
• HIV/AIDS SI/ME Technical Assistance Request and
  description
• HIV/AIDS SI/ME Training Program/Workshop Request
  and description
• SI/ME Materials Request
• Current SI/ME Capacity Building activities with
  National institutions and documents produced
• Previous TA visits.
• Forms will be coordinated with the SI Advisors in
  the next few weeks.

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TA Database

• Web-based interface chosen to facilitate use by
  moderator and additional users
• The database is able to house and report on a
  variety of fields, by country
• Information collected/tracked will come from SI
  Team requests and follow up with SI Teams, TA
  providers, USG Trainer Network and partners in
  the field, by the moderator
• Country reports are built as information is
  entered and can be downloaded as Word or pdf
  documents
• Country reports will be generated and sent by
  email or fax to SI Advisors, SI Teams,
  headquarter staff and TA providers as needed.
  Statistics compiled monthly and yearly.
• Start-up by mid-September, currently making final
  updates and adjustments

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THANK YOU

• We want this to benefit and help the headquarter
  and field teams, please let me know if you have
  QUESTIONS or SUGGESTIONS
• Maggie Janes, MEASURE Evaluation
• Margaret.R.Janes_at_ORCMacro.com
• TARequest_at_AIMEnet.org
• 301.572.0543
• USG will be keeping all multi-agency partners
  informed of the progress of the TA coordination
  system and hope for additional collaboration in
  this system