The University of California Institutional Working Paper Repository Model

1
The University of California Institutional
Working Paper Repository Model Process

• Roy Tennant
• eScholarship, California Digital Library

2
The Environment

• University of California 9, soon 10 campuses
• eScholarship An initiative of the California
  Digital Library 3 staff, with additional
  fractional staff support
• Key Requirement a software infrastructure that
  would be easy to use for our users and be easy to
  support

3
Experimentation with ePrints

• Ran an initial experiment with the eprints.org
  software
• Discovered that it was difficult to customize and
  hard to post papers
• Meanwhile, discovered a system that handled the
  peer review process very well (which we also
  wanted to be able to do)
• Decided to go with that, and dumb it down for
  use as an eprint repository

4
Berkeley Electronic Press (bepress)

• UC Berkeley faculty start-up company
• EdiKit Web-based peer review journal software.
  Features include
• Easy article submission process
• Submission in MS Word or RTF, automatic creation
  of Adobe Acrobat (PDF) version
• Assignment and tracking of reviewers
• Automatic email notifications
• Pre-publication review process
• Publication of single articles or entire issue

5
CDL bepress

• CDL has two relationships with bepress
• A software license for their EdiKit software for
  e-journal, e-book, and working paper repository
  publication and management
• A co-development agreement that enables CDL to
  specify future enhancements
• CDL is now positioned to take a commercial-grade
  product and tailor it to library needs (e.g.,
  interoperability with other repositories)

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How We are Changing EdiKit

• Open Archives initiative (OAI) compliance
• Ability to output METS records
• Ability to publish books
• Ablility to submit associated files (e.g., data
  to back-up the paper) and HTML versions
• Highly-configurable interface (simple for simple
  tasks, full-featured for more complex tasks)

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The eScholarship Repository Model

• A unified identity enforced by a central system
• A focus on UC institutes, centers, and
  departments
• Interaction with faculty for buy-in, then
  training of appropriate staff
• Customization of the sub-site
• Setup and support contracted to bepress

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Roll-Out Plans

• In low hanging fruit stage for the Summer, with
  a mass mailing planned for the Fall
• Are identifying key institutes, centers and
  departments for phone contact
• Those who are ready will be directed to the
  join web site to begin the process

9
The Join Process

• The join web site has forms for providing the
  information required to set up their site
• We provide boilerplate for their customization
  regarding author agreements, site policies and
  the paper submission process
• Form submissions are emailed to CDL and bepress
  staff
• The institute, center, or department chair must
  sign an MOU with CDL
• Their site is set up and staff are trained by
  bepress staff

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eScholarship Repository

• Allows for federation as well as institute
  branding
• Library commitment to maintain over time
• Streamlines institute publication processes
• Alternative to commercial pre-print ventures with
  pay-to-deposit and pay-to-subscribe