CompuArchive

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CompuArchive

• Asbestos Survey and Audit Management

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MANAGEMENT

• Compunetex is offering solutions to Asbestos
  management through an online system called
  CompuArchive.
• This is a modular system that can work in various
  ways to make the storage and handling of Asbestos
  surveys and registers easy for both our client
  and end user.
• The system is managed and viewed online, it is
  user friendly and has full mobile PDA integration
  making it easy to update or view anywhere
  provided there is internet access.
• Data backups are taken every week and the system
  itself is backed up regularly so there should be
  no down time on the server side.
• Secure user logins enable managers complete
  access to the database via the management system
  and viewers partial access to view the completed
  data.
• CompuArchive does away with the need to keep all
  the paper records filed correctly and stored
  where it can be used if a record is needed.
  CompuArchive can store data and display it
  easily, more than one person can be viewing the
  same survey over the internet at the same time so
  discussion can take place. The surveys can be
  downloaded, printed out, or emailed as they are
  stored in PDF format.
• All data in the databases will be made available
  in a computer usable format for use in any other
  application if CompuArchive is no longer
  required.

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Why choose CompuArchive?

• CompuArchive gives surveyors the opportunity to
  offer their clients options to view all survey
  and register audits online. This would not take
  the place of a paper copy but would be in
  addition. A service/ management fee can be
  charged for this.
• Mobile Technology is part of the management
  package Compuarchive, and works extremely well
  with the Pocket Surfer. This is an independent
  mobile device which has a 1 year free Internet
  connection via mobile phone contractors. It
  enables any survey or sample to be called up and
  even audited online there and then via the PDA .
  Surveys and sample data can be emailed to the
  contractors computer. The Pocket Surfer can not
  print directly unless connected to a printer.
• All surveys are kept in one place and take up
  much less space than an organised room or filing
  cabinet.
• Surveys can be found easily as there are client,
  date and location searches as well as a very
  useful view all feature.
• All domains and sub domains are registered for
  two years.
• The package includes 1 main user and 9 client
  users, each will have its own management system
  and database thus one client cannot view surveys
  from another client. The management system
  remains with the surveyor the viewing side is for
  the client.

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How does the system work?

• CompuArchive enables any asbestos survey to be
  entered into the online database system via a
  management system. It can be managed online by
  the surveyor.
• Data of the original survey is entered to give
  the client the convenience of viewing it online.
• The client can login using the username and
  password issued for the system. The client may
  prefer to use the mobile viewing section and
  select to login to the PDA section.

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OOOOPS!!!

• Tried to login but it failed.
• Click on the EXIT link
• Try again, make sure you have no spaces at the
  beginning or between the letters.
• If you still cant login, please contact the
  administrator through the Contact Us link on the
  main page.

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Login Success

• The first page you see is the Date search page.
• You can type the date into the search box and it
  will return all the document results with that
  date.
• Adhere to the date format where YYYY is the year,
  MM is the month, and DD is the day.
• The menu enables you to do a Date search, Client
  search, Location search or to view all the
  documents in the database. Thus if you cant find
  the name try a date search or select view all
  documents.
• The easiest and most useful if you do not have a
  specific date is the view all menu which shows
  you all surveys listed on the system.
• Log Out returns you to the main menu.
• NOTE If this is a single clients system clients
  search will not be useful as all the entries will
  be of the same client name.

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Results

• All surveys add to the system which have the same
  date will appear in this result list for the date
  search.
• If no records show it would mean that there are
  no entered details under that date, try search
  for the location or even easier select view all
• By clicking on the download button you
  should see the original survey in PDF format.
  This uses
  ADOBE reader to open it and enables you to view
  it, email it and save it. Opening it may take a
  few seconds as some surveys have lots of pages so
  please be patient as they open.
• By clicking on the view sample data link will
  bring up a page listing the details of the survey
  and showing all the samples which are connected
  to the survey.

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Viewing, Printing, Saving, E-mailing.

• If you clicked the Download you will get a new
  window opening. You are now viewing the document.
  If your window did not open, you need to make
  sure you have ADOBE acrobat reader installed.
  LOG OUT and install it via the link on the main
  page.
• To save this document go to the icon or select
  file save as
• To print click the icon or select file Print.
• To email, select file, send and select page by
  email, you can then enter the email details and
  send.

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View Samples

• A photographic list with basic sample details
  will show for the survey you have selected.
• You can print a full list of these samples by
  clicking on the Print list of survey samples.
• To view the results of the individual sample
  click on the view sample data this should
  display audit updates if audits have been carried
  out.

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Print survey sample list.
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View sample data.
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Audit update data.
This data will show below the sample data, if no
data appears in this section it means that no
audit update has been carried out. Guidance
information for risk score is available if
companies do not have their own asbestos policy.
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Sample Audit.
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LOG OUT

• To ensure you exit the database and leave it
  secure you must LOG OUT.
• To do so you simply click on the LOG OUT menu
  tab.
• You will return to the main page which you may
  just close.

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Compunetex

• Mobile PDA

Compunetex 2008
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PDA requirements

• HP iPAQ H3970 Specifications Guide lines only
  the more memory the better
• PlatformMicrosoft Windows for Pocket PC 2002 and
  Microsoft ActiveSync(R) 3.5
• Processor400Mhz Intel(R) PXA250
• Applications Processor
• Display  Type64K colour (65,536 colours) 16 bit
  touch-sensitive transflective thin film
  transistor (TFT), LCD Touch screen Yes
  Resolution240 x 320
• Memory  RAM64MB ROM48MB (Flash ROM),
• 20MB Free Memory SlotSecure
• Digital Input MethodHandwriting recognition, soft
  keyboard, voice recorder, inking and optional
  fold away keyboard
• Interfaces  Integrated Bluetooth
• Communications portUniversal Cradle, USB Serial
  Infrared portIrDA standard,
• Power Supply  Battery1400 mAh Lithium Polymer
  rechargeable battery
• Dimensions (hxwxd)133mm x 84mm x 16mm Weight190
  grams, including battery

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Software Requirements PDA..

• Microsoft Windows for Pocket PC 2002 and
  Microsoft ActiveSync(R) 3.5 or similar.
• Adobe reader for pocket pc installed to read PDF
  documents. Can be downloaded free from the ADOBE
  website.
• Internet Connection via mobile technology.

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Mobile PDA access

• You need an internet connection and a PDA to use
  the PDA version.
• From the menu click on PDA Verson
• The login screen will appear for you to login
  with your username and password.

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Search

• The PDA version allows for Client Name search or
  location search if you are the only client..
• Make sure you spell correctly or your results
  will be mixed.
• The search will find part or exact names, so if
  you search for asbestos removal it will bring up
  the exact name asbestos removal, or all with
  asbestos or removal in them.
• If you get no results try the view all to find
  the record you need.

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View All.

• If you cant find the record you need try view
  all.
• It will show all the records in the database.
• You can then click on the to view the file
• If you cant view the file you may need to
  download ADOBE viewer for PDA. http//www.adobe.co
  m/products/acrobat/readstep2_mobile.html
• There are guides for using adobe on the ADOBE
  website.
• The file should open using the adobe reader and
  enable you to print if you have print facilities
  or send via email.
• NOTE you must ensure you have enough memory if
  viewing surveys, and you need to check for
  Internet connection and Adobe Reader before you
  try use it.

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View Sample data.

• You can view the full survey in PDF format or you
  can view each sample connected to that survey and
  their audit updates.
• Click on view samples

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Viewing the sample data.

• This is one sample from this survey, others would
  be listed below it. You can now click on the
  view the sample detail to view the audit
  updates.

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Sample Audit Updates.
Provision to print these pages has been made, PDA
must be connected to a printer.
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LOG OUT..

• If you have completed the task in hand please
  remember to LOG OUT
• Click on the LOG OUT tab and this will return you
  to the main menu.

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Full instructions and training will be given for
the administration section if the package is
purchased.