HACCP Manager Software

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HACCP Manager Software

A Quick Tutorial.
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Overview

• A relational database that uniquely and
  seamlessly integrates Quality Assurance and HACCP
  programs to give you control and management of
  all aspects of your HACCP plan.
• Not only produces a fully documented HACCP Plan.
• Also provides you with the tools required for its
  ongoing day to day management.

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Key Features

• Unique Colour Coded Alert System.
• System Management.
• HACCP Support Programs.
• HACCP Procedures.
• HACCP Verification Programs.
• Staff Induction Training.
• Food Recall.
• Comprehensive example documentation included.
• Delivers full HACCP Manual Documentation.

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Unique Colour Coded Alert System

• Approved suppliers will turn Orange as they
  approach expiry.
• Then turn Red if they are allowed to expire.
• Items requiring calibration will appear Orange in
  the Calibration Register as they approach expiry.
• Then turn Red if they are allowed to expire.
• Insurance Policies will turn Orange in the
  Insurance Register as they approach expiry.
• Then turn Red if they are allowed to expire.
• Records required that have not been filed will
  appear Red in the Forms Register.

• Procedures that contain CCPs or CQPs will
  appear Red in the Procedure Index.
• Procedures that contain CPs will appear Blue in
  the Procedure Index.
• Procedures that contain QPs will appear Green in
  the Procedure Index.
• Colour coded CCP, CP, CQP and QP counts appear in
  the Procedure Index.
• Blanks in Hazard Analysis Worksheets, HACCP Audit
  Table and Validation Schedule will be highlighted
  in Red. (Specify..) will come up.

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HACCP Manual eg., Approved Suppliers Register

• Approved suppliers will turn Orange as
  theyapproach expiry.
• Then turn Red if allowed to expire.

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HACCP Manual eg., Calibration Register

• Items requiring calibration will turn Orangeas
  they approach expiry.
• Then turn Red if allowed to expire.

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HACCP Manual eg., Insurance Register

• Insurance policies will turn Orange in the
  InsuranceRegister as they approach expiry.
• Then turn Red if allowed to expire.

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HACCP Manual Forms Register

• Records not filed by their due date will appear
  Red in the Forms Register.
• All required recordscan be tracked simply by
  attaching them to the procedure that requires
  them.

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HACCP Manual - Procedures

• Procedures containing CCPs or CQPswill appear
  Red in the Procedure Index.

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HACCP Manual - Procedures

• Procedures containing CPswill appear Blue in
  the Procedure Index.

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HACCP Manual - Procedures

• Procedures containing QPswill appear Green in
  the Procedure Index.

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HACCP Manual - Procedures

• Colour coded CCP, CP, CQP and QP countswill
  appear in the Procedure Index.

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Procedure Entry Hazard Analysis

• Blanks in Hazard Analysis Worksheetswill appear
  Red (Specify..)

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Procedure Entry HACCP Audit Table

• Blanks in HACCP Audit Tablewill appear Red
  (Specify..)

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Sequence of Development

• Quality Policy
• Organisation Chart
• HACCP Team
• Scope, Aims and Objectives
• Product Descriptions
• GMP Policies
• Approved Supplier Criteria
• Approved Suppliers (missed ones are
  capturedduring the development of the HACCP
  Plans)

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Sequence of Development

• Procedures
• Help functions for development of Procedures
• Each step in the process begins with a procedure
  for the activities, which leads to
• Flow chart
• Hazard analysis
• HACCP Audit Table
• Validation data page
• Verification procedures

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HACCP Manual Documentation

• Manual Cover.
• Table Of Contents.
• Quality Policy.
• Organisation Chart.
• HACCP Team.
• HACCP Plan Scope, Aims Objectives.
• Product Definitions.
• Procedure Manual.
• Procedures.
• Work Instructions.
• Flow Charts.
• Hazard Analysis.
• Good Manufacturing Practices (GMP) Policy.

• HACCP Audit Table.
• Single Step Hazards.
• Multi Step Hazards.
• Critical Limit Validation Table.
• Verification Schedule.
• Calibration Schedule.
• Forms Register.
• Approved Suppliers Register.
• Approved Suppliers By Product.
• Approved Suppliers By Supplier.
• Training Needs Analysis.

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System Management

• Preparing or Reviewing a Procedure.
• Document Control Quality Records.
• Non Conformances Correction and Prevention.
• Management of change Operations Facilities.

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Preparing or Reviewing a procedure

• Complete example procedure provided

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Document Control and Quality Records

• Complete draft procedure provided

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Non Conformances Correction and Prevention

• Complete draft procedure provided
• Draft Non Conformance Report provided
• Draft Non Conformance Register provided

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Management of Change Operations and Facilities

• Complete draft procedure provided

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HACCP Support Programs

• Quality Policy.
• Good Manufacturing Practices (GMP) Policy.
• Health Hygiene requirements for food handlers.
• Approved Supplier Program.
• Calibration Register.
• Training.
• Pest Control
• Cleaning and Sanitation

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HACCP Support Programs Quality Policy

• Draft Quality Policy provided.
• Edit draft provided.
• Create your own.
• Or Cut and paste your existing Quality Policy.

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HACCP Support programs Good Manufacturing
Practices (GMP) Policy

• Draft GMP policy provided.
• Edit draft GMP policy provided.
• Or enter your own GMP policy.

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HACCP Support Programs Health and Hygiene
Requirements for food handlers

• Complete draft procedure provided

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HACCP Support Programs Approved Suppliers

• Enter your approved suppliers.
• Enter products approved for supply.
• Enter Approval basis.
• Enter approved by.
• Enter approval date.

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HACCP Support Programs Approved Suppliers
Register

• Approved suppliers will turn Orange as
  theyapproach expiry.
• Then turn Red if allowed to expire.

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HACCP Support Programs Calibration Register

• Items requiring calibration will turn Orangeas
  they approach expiry.
• Then turn Red if allowed to expire.

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HACCP Support Programs Product Definitions

• Enter Products
• Product Description
• Composition.
• Preservation Method.
• Packaging Primary.
• Packaging Shipping.
• Labelling.
• Storage Conditions.
• Distribution Method.
• Shelf life.
• Consumer preparation.
• Sensitive population.
• Specifications.

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HACCP Procedures

• Standard Operating Procedures.
• Detailed Instructions.
• Process Inputs.
• Flowchart.
• Hazard Analysis Worksheets.
• HACCP Audit Table.
• Critical Limits and Validations.
• Forms and records.

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HACCP Verification Programs

• Approved Suppliers.
• Customer Complaints.
• Shelf Life Testing.
• Internal Audits.
• External Audit.
• Management Review.
• Cleaning - Swab Tests.
• Pest Control.
• Non Conformances.
• Calibration.

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Staff Induction Training

• Induction Procedure Staff Contractors.
• Staff Training Procedure.
• Staff Training Records.
• CCP CQP Linked Training.
• Training Matrix By Position.
• Training Matrix By Procedure.

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Food Recall

• Food Recall Procedure.
• ANZFA Food Industry Recall Protocol.

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HACCP Manual Documentation

• Manual Cover.
• Table Of Contents.
• Quality Policy.
• Organisation Chart.
• HACCP Team.
• HACCP Plan Scope, Aims Objectives.
• Product Definitions.
• Procedure Manual.
• Procedures.
• Work Instructions.
• Flow Charts.
• Hazard Analysis.
• Good Manufacturing Practices (GMP) Policy.

• HACCP Audit Table.
• Single Step Hazards.
• Multi Step Hazards.
• Critical Limit Validation Table.
• Verification Schedule.
• Calibration Schedule.
• Forms Register.
• Approved Suppliers Register.
• Approved Suppliers By Product.
• Approved Suppliers By Supplier.
• Training Needs Analysis.

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Extensive Draft Documentation Provided

• HACCP Manager Software provides you with many
  complete draft Documents, Procedures, Forms and
  Registers.
• These may be edited and adapted to suit the
  requirements of your business.
• Or if you prefer replaced with your own.

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Complete Draft Documents Provided

• Manual Cover
• Table Of Contents
• Organisation Chart
• HACCP Team, Scope, Aims Objectives
• Product Descriptions
• Good Manufacturing Practices (GMP) Policy
• Verification Schedule

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Complete Draft Procedures Provided

• Preparing or Reviewing a Procedure
• Document Control Quality Records
• Non Conformances Correction and Prevention
• Management Of Change Operations and Facilities
• Personal Hygiene
• Pest Control
• GMP Compliance checking

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Complete Draft Procedures Provided

• Calibration of Measuring and Testing equipment
• Approved Suppliers Selection and Monitoring
• Customer Complaints
• Internal Audits
• Management Review
• Induction of Personnel and Contractors
• Training Staff and Contractors
• Food Recall

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Draft Outline Procedures Provided

• Purchasing of products
• Receipt of products
• Processing of products
• Storage of products
• Loading Delivery of products
• Shelf Life Testing
• Cleaning Swab Tests

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Complete Draft Forms Provided

• Non Conformance Report
• Non Conformance Register
• Pest Control Inspection and Sticky Board Tests
• GMP Policy verification form
• Shelf Life test form
• Swab test results form
• Internal Audit Register

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Complete Draft Forms Provided

• Entry Exit meeting attendance list
• Corrective Action Request (CAR)
• Internal Audit Report
• Management Review Meeting Minutes
• Employee Induction Form
• Training Record of Attendance
• ANZFA Food Industry Recall Protocol

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Complete Registers Provided

• Approved Suppliers Register
• Approved Inputs Register
• Calibration Register
• Forms Register
• Non Conformance Register
• Internal Audit Register
• Insurance Register

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Registration Application

• Ensure that you are connected to the internet.
• Complete your company details.
• Select Registration Options.
• Enter Payment details.
• Click Register.
• Your registration details will be forwarded by
  Emailwithin 24 Hrs of payment confirmation.

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Company Registration Form

• Enter your company details.
• Enter your registration number.
• Click proceed.

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Main Menu
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The HACCP Manual

• HACCP Manual Cover
• HACCP Manual Table Of Contents
• HACCP Manual HACCP Team, Scope, Aims
  Objectives
• HACCP Manual Quality Policy
• HACCP Manual Organisation Chart
• HACCP Manual Product Definitions
• HACCP Manual - Procedures

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The HACCP Manual (cont.)

• HACCP Manual Flowcharts
• HACCP Manual Hazard Analysis Worksheets
• HACCP Manual HACCP Audit Table
• HACCP Manual Critical Limit Validations
• HACCP Manual Product Definitions
• HACCP Manual Approved Suppliers Register
• HACCP Manual Approved Inputs Register

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The HACCP Manual (cont.)

• HACCP Manual Insurance Register
• HACCP Manual Calibration Register
• HACCP Manual Forms Register
• HACCP Manual Verification Schedule
• HACCP Manual Training Needs Analysis

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Data Entry

• Data Entry Menu
• Data Entry Manual Cover
• Data Entry Table Of Contents
• Data Entry Quality Policy
• Data Entry Organisation Chart
• Data Entry HACCP Team
• Data Entry Scope, Aims Objectives
• Data Entry Product Definitions

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Data Entry (cont.)

• Data Entry Supplier Approval Criteria
• Data Entry Approved Suppliers
• Data Entry Good Manufacturing Practices (GMP)
  Policy
• Data Entry Multi Step Hazards
• Data Entry Critical Limit Validations (Multi
  Step Hazards)
• Data Entry Verification Schedule
• Data Entry Calibration Items
• Data Entry Insurance Policies

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Procedure Entry

• Data Entry - Procedures
• Procedure Entry - Recitals
• Procedure Entry - Steps
• Procedure Entry Detailed Instructions
• Procedure Entry - Footer
• Procedure Entry Process Inputs
• Procedure Entry Hazard Analysis
• Procedure Entry HACCP Audit Table

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Procedure Entry (cont.)

• Procedure Entry Critical Limit Validations
• Procedure Entry - Forms
• Procedure Entry - Records
• Procedure Entry System Flowchart
• Procedure Entry External Flowchart

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Data Entry Menu
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Data Entry Manual Cover

• After approval of all procedures.
• Enter Prepared By
• Enter Approved by
• Enter Approval Date
• Enter Issue No
• Enter Revision No

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Data Entry Table Of Contents

• Draft Table Of Contents provided.
• Customise draft provided.
• Or create your own.

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Data Entry Quality Policy

• Draft Quality Policy provided.
• Edit draft provided.
• Create your own.
• Cut and paste existing Quality Policy.

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Data Entry Organisation Chart

• Double Click Org Chart icon.
• Enter your company details.
• Or cut and paste your own chart.

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Data Entry HACCP Team

• Enter your HACCP team.
• No limit to number of members.
• Ensure your team has adequate skillsand
  authorities.

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Data Entry Scope, Aims Objectives

• Draft Scope, Aims Objectives provided.
• Edit draft provided.
• Or paste in your own.

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Data Entry Supplier Approval Criteria

• Draft approval criteria supplied.
• Edit draft criteria.
• Or enter your own.

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Data Entry Product Definitions

• Enter Products
• Description
• Composition.
• Preservation method.
• Primary packaging.
• Shipping packaging.
• Labelling.
• Storage.
• Distribution.
• Shelf life.
• Consumer preparation.
• Sensitive population.
• Specifications.

63
Data Entry Approved Suppliers

• Enter your approved suppliers.
• Enter products approved for supply.
• Enter Approval basis.
• Enter approved by.
• Enter approval date.

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Data Entry Good Manufacturing Practices (GMP)
Policy

• Draft GMP policy provided.
• Edit draft GMP policy provided.
• Or enter your own GMP policy.

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Data Entry - Procedures
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Procedure Entry - Recitals

• Enter WHAT your procedure is for.
• Enter WHEN your procedure will be used.
• Enter WHERE your procedure will be used.
• Enter WHY your procedure will be used.

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Procedure Entry - Steps

• Enter Step number.
• Enter Activity outline.
• Enter Detailed instruction number.
• Enter Responsible officer.

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Procedure Entry Detailed Instructions

• Enter Detailed instructions for anystep if
  required.

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Procedure Entry - Footer

• Enter Prepared by.
• Enter Approved by.
• Enter Approval date.
• Enter Issue number.
• Enter Revision number.

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Procedure Entry Process Inputs

• Add process inputs and supplier for each step.
• No limit to number of inputs or suppliers.

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Procedure Entry Hazard Analysis

• Conduct Hazard analysis for each step.
• Describe Hazard
• Identify cause
• Rate severity (1-5)
• Rate likelihood (A-E)
• HACCP Manager Software willcalculate
  significance and designatestatus ie CCP, CP, CQP
  or QP
• Specify Control measure

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Procedure Entry HACCP Audit Table

• HACCP Manager Software will create a HACCP
  AuditTable entry for every identified hazard.
• Specify Critical Limits
• Specify Monitoring What, How, When, Where Who
• Specify Corrective Action
• Specify Records

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Procedure Entry Critical Limit Validations

• Specify Validations for Critical Limits used in
  theHACCP Audit Table

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Procedure Entry - Forms

• If a Procedure requires the creation of
  recordsattach the Form to the Procedure
• Enter Form No
• Enter Form Name
• Enter whether Filing is to be trackedby the
  System or External
• Enter how often the Form should be filed
• Enter the Retention Period
• HACCP Manager Software will alert you to
  anyoverdue Record

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Procedure Entry - Records

• Use this to confirm the filing of records that
  thesystem tracks
• Important records may be scanned or attachedas
  either Word, Excel or any other OLE file type

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Procedure Entry System Flowchart

• Use this to classify each stepin your procedure
• HACCP Manager Softwarewill create your flowchart

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Procedure Entry External Flowchart

• If you already have your own flowchart youcan
  either paste it here or paste a link to it

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Data Entry Multi Step Hazards
Enter hazards that occur repeatedlythroughout
your plan here so thatyou need only enter them
once
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Data Entry Critical Limit Validations (Multi
Step Hazards)

• Validate Multi Step Critical Limits

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Data Entry Verification Schedule

• Enter details of verification activity here
• Complete Draft supplied

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Data Entry Calibration Items

• Enter Calibration Items here
• Enter Item No
• Enter Serial No
• Enter Description
• Enter Last Calibration date
• Enter Calibration Interval
• Enter Tolerance
• Scan Certification (If desired)
• HACCP Manager Software will alert youas items
  become due for Calibration

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HACCP Manual Documentation

• Manual Cover.
• Table Of Contents.
• Quality Policy.
• Organisation Chart.
• HACCP Team.
• HACCP Plan Scope, Aims Objectives.
• Product Definitions.
• Procedure Manual.
• Procedures.
• Work Instructions.
• Flow Charts.
• Hazard Analysis.
• Good Manufacturing Practices (GMP) Policy.

• HACCP Audit Table.
• Single Step Hazards.
• Multi Step Hazards.
• Critical Limit Validation Table.
• Verification Schedule.
• Calibration Schedule.
• Forms Register.
• Approved Suppliers Register.
• Approved Suppliers By Product.
• Approved Suppliers By Supplier.
• Training Needs Analysis.