GSAXcess Update: Changes in GSAXcess What they mean to you

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GSAXcess Update Changes in GSAXcess -- What
they mean to you
Roman MarciniakDirectorUtilization and Donation
Program DivisionJuly 22, 2008
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Implemented
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Disaster Commodities 11 May 2008

• Created a separate screen for commodities
• Reason for change
• Assist in the identification and search for items
  needed to respond and recover from a major
  disaster declared by the President and
  implemented by FEMA

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Furniture 10 Mar 2008

• FSC 71 may now be entered on the Want List
• Reason for change
• Requested by agencies
• Large generations of furniture do not always
  equate to furniture generations of the type and
  quantity needed in all geographic areas

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DoD Furniture 08 Mar 2008

• Former screening time
• 14 days of utilization and donation
• 5 days of donation allocation
• New screening time
• 7 days of utilization and donation
• 5 days of donation allocation
• Reason for change
• Requested by DRMS
• BRAC will generate large amounts of furniture
• DRMS has inadequate storage space to protect
  furniture from the elements

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NASA Shuttle Items 08 Mar 2008

• A new category of property on the commodity
  screen
• Reason for change
• Requested by NASA
• Shuttle program will be retired in 2010
• Large volumes would create clutter in other
  property categories
• Assist interested agencies in the identification
  of shuttle items

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CO and APOs Access to AAMS
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Advanced Search 17 Nov 2007

• Former search restricted to individual DRMO
• Change allows search by
• All DRMOs
• All RCPs
• Reason for change
• Requested by agencies
• Streamline search for DRMO and RCP property where
  the geographic area of the DRMO and RCP are not a
  major concern

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Reporting Vehicles 16 Oct 2007

• FSC 2310 or FSC 2320
• Pop Up Window
• Mandatory Fields
• Make, Model, Manufacturer, Color
• Optional Fields
• Color gradient
• Reason for change
• Assist interested agencies needing to know
  specific vehicle properties

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Reporting Aircraft 7 Oct 2007

• FSC 1510 and FSC 1520
• New mandatory fields and answers to questions
• Multiple FSCs
• Mandatory fields
• Model
• Manufacturer
• Manufacture Date
• Reason for change
• Assist interested agencies needing to know
  specific aircraft properties

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CFL -- Noun Name 15 Apr 2007

• System constructs the noun name from required
  fields
• Computer Laptop Dell Latitude C610 Pentium III
• Computer Desktop System Gateway G6-300
• Computer CPU Compaq Evo 510 Intel Pentium III
• Computer Monitors CRT Flat Panel P815 1900F VG175
  
• Reason for change
• Assist interested agencies needing to know
  specific properties of computers and peripherals

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USA-FEPP Challenge

• Identify scientific equipment that you would like
  to be reported with make and model
• Commodities currently requiring make and model
  when reported
• Computers
• Weapons
• Vehicles
• Aircraft
• Advantages
• Ability to match equipment components
• Possibly standardizing the noun name to assist in
  identification and searches

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To Be Implemented
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Upload Pictures 14 May 2008

• Currently
• Online upload requires a separate password
• Change
• Upload directly into GSAXcess and eliminate
  the separate password
• Reason for change
• Separate password is deterring agencies from
  using the Photo Upload feature
• Dont know how
• Too cumbersome

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Enhance Photo Upload SCR being developed

• Currently
• User must rename photo in their computer file to
  upload naming convention
• Change
• System will assign name to photos from computer
  file
• Reason for change
• Current process is deterring customers from using
  Photo Upload feature
• Dont know how
• Too cumbersome

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Electronic Signatures In development

• Currently
• Acquiring activity and GSA must sign a hardcopy
  SF122 transfer document
• Change
• Approving officials will log on to GSAXcess and
  approve the transfer electronically
• System will indicate approval by placing a
  signature on the transfer document
• Reason for change
• Requested by agencies
• Full compliance with the Government Paperwork
  Reduction Act eliminate need for hardcopy SF122
• Eliminate manual signatures that are overly
  time-consuming and step-heavy to secure.

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Questions?