Career Path: Roadmap Guidelines for Contract Specialists (1102 series)

1
Career Path Roadmap Guidelinesfor Contract
Specialists (1102 series)

• June 23, 2009
• Facilitator Karen Weaver

2
Roadmap Guidelines

• A career development tool to be used along with
  other career development tools to guide employees
  as they pursue formal training, on-the-job
  experience and other developmental opportunities
  to enhance their overall career development. The
  intent is to capture both the formal and
  unwritten rules.

3
Roadmap Guidelines are

• To be used in dialogue with your management
  and/or a career development professional
• To be used to prepare an Individual Development
  Plan
• To be used with other career development tools
  such as the Performance Requirements, Procurement
  Training Policy, NASA (Agency)/GSFC training
  resources, etc.

4
Roadmap Guidelines are not

• To be used as a check-the-box for career
  development
• To be considered a formula for promotion

5
GS 7-9 RoadmapGuidelines
Entry Level

• Take a training class on Contract Management
  Module (CMM) procedures

• Work w/assigned Mentor to dev. basic
  understanding of Procurement field

• Develop customer relationships/networking take a
  tour of the Center

• Know where to find the various resources needed
  to perform your job (on the Code 210 web- site)

• Award, administration and closeout of less
  complex contracts Purchase Orders Firm Fixed
  Price overview of types of contracts

• Participate on a Division team or group (Contract
  Specialist Learning Group, Learning Group)

• Learn how to navigate other computer systems
  (SATERN, HCIE, etc.)

• GSFC Professional Intern Program (PIP)

• Begin/update Individual Development Plan (IDP)
  with Supervisor

• Meet with the Procurement Training Coordinator
  (FAC-C requirements)

• Review Cost Contract Vouchers, 533s, Cost
  Proposal, and/or other pricing documents with
  your supervisor (Develop Pricing Skills)

• Complete FAC-C Level I

• Pursue leadership training (GSFC or Agency)

• Research questions before asking for help

• Identify opportunities to present information
  (office staff meeting, tag-ups with supervisors,
  meetings with customers)

Junior Level
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue, Dev.
Opp. - Purple
6
GS 9-11 RoadmapGuidelines
Junior Level

• Pursue outside Professional Development
  opportunities National Contract Mgmt.
  Association (NCMA), Continuing Education, etc.

• Identify an opportunity to present information

• Consider becoming a Protégé in the GSFC Mentoring
  Program

• Continue to develop relationships w/customers,
  contractors, legal, financial mgmt., and resources

• Utilize the available resources on the Code 210
  website

• Continue to develop
• relationship w/ assigned mentor
• (Contract Specialist or Contracting
• Officer)

• Participate on a Directorate or GSFC team/group
  (such as Celebrate Goddard Day)

• Pursue opportunities to award / administer more
  complex procurements cost contracts analyze
  533s, subcontract consent, Undefinitized
  Contract Actions (UCAs)

• Prepare/present Pre-negoitiation Planning
  Memorandums (PMM)

• Mentor less senior professionals or new hires as
  assigned

• Pursue leadership training (GSFC or Agency)

• Prepare Cost- type Contracts for transfer to
  closeout office

• Attend pre-Procurement Strategy Meeting shadow
  or participate as a recorder in a Source
  Evaluation Board (SEB)

• Administer cost reimbursement award fee or
  incentive fee contract

• Continue CON classes (Continuous Learning Points)

Intermediate Level
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue,
Dev. Opp. - Purple
7
GS 11-12 RoadmapGuidelines
Intermediate Level

• Pursue outside Prof. Dev. opportunities (NCMA,
  Continuing Education, etc.)

• Pursue opportunities to award and administer more
  complex procurements (Significant Sole Source
  Action, Projects)

• Mentor less senior professionals or new hires as
  assigned

• Consider becoming a Protégé in the GSFC Mentoring
  Program

• Continue to develop
• relationships w/customers, contractors, legal,
  financial mgmt, and resources

• Continue to develop
• relationship w/ assigned mentor
• (Contract Specialist or Contracting
• Officer)

• Participate on a Directorate or GSFC team/group (
  such as Diversity Dialogue Program)

• Take Cost/Price class (as available) Develop
  Pricing Skills

• Continue to utilize the tools on the Code 210
  website

• Negotiate Independently

• Participate on a Source Evaluation Board (SEB)

• Author documents (Justification for Other Than
  Full and Open Competition, Acquisition Plans)

• Pursue leadership training (GSFC or Agency)

• Complete FAC-C Level II

Journeyman Level
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue,
Dev. Opp. - Purple
8
GS 12-13 RoadmapGuidelines
Journeyman Level

• Continue to pursue opportunities to award and
  administer more complex procurements (Significant
  Sole Source Action, Projects)

• Discuss readiness for a warrant with your
  supervisor

• Pursue outside Prof. Dev. opportunities (NCMA,
  Continuing Education, etc.)

• Consider becoming a Protégé in the GSFC Mentoring
  Program

• Continue to develop
• relationships w/customers, contractors, legal,
  financial mgmt., and resources

• Build relationships with counterparts at HQs
  other centers/agencies

• Continue to dev.
• relationship w/ assigned mentor
• (Contract Specialist or Contracting
• Officer)

• Continue to enhance Pricing Skills

• Participate on a Source Evaluation Board (SEB)

• Guide others on how to use the tools on the Code
  210 web- site

• Negotiate Independently

• Participate on a GSFC team or group

• Teach more junior specialists how to research
  information

• Pursue leadership training (GSFC or Agency)

• Author documents (JOFOCs,Acq. Plans)

• Complete FAC-C Level III

• Pursue opportunities to present to senior
  management

GS-13
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue,
Dev. Opp. - Purple
9
GS 13-14 RoadmapGuidelines

• Serve as informal Team Lead (as requested)

• Pursue outside Prof. Dev. opportunities,
  including leadership roles (NCMA, Continuing
  Education, etc.)

Senior Level

• Pursue opportunities to present to Senior Mgmt.

• Prepare Final Determinations for Contract Admin.
  issues

.Pursue obtaining a warrant

• Guide others on how to utilize resources on the
  Code 210 website

• Continue to develop relationship with customers
  contractors

• Build relationships with counterparts at HQs,
  other centers/agencies

• Consider pursuing an opportunity to lead a SEB

• Perform reviews of
• documents prepared by
• lower-graded
• professionals

• Consider serving on a
• Procurement Survey Team

• Participate on a GSFC or Agency-wide team

• Pursue Non-CON training (Continuous Learning
  Points)

• Consider serving as a Mentor in the GSFC
  Mentoring Program

• Serve as Contracting Officer for more junior
  level employees

• Consider serving as an acting Procurement Manager

• Mentor ,Coach and Train a team of contracting
  professionals

• Pursue leadership training (GSFC or Agency)

Non- Sup. GS-14
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue,
Dev. Opp. - Purple
10
GS 13-14 RoadmapGuidelines

• Serve as informal Team Lead (as requested)

• Pursue outside Prof. Dev. opportunities,
  including leadership roles (NCMA, Continuing
  Education, etc.)

Senior Level

• Prepare Final Determinations for Contract Admin.
  issues

• Pursue opportunities to present to Senior Mgmt.

• Pursue obtaining a warrant

• Guide others on how to utilize resources on the
  Code 210 website

• Continue to develop relationships with customers
  contractors

• Build relationships with counterparts at HQs,
  other centers/agencies

• Participate on a GSFC or Agency-wide team

• Perform final
• reviews of
• documents prepared by
• lower-graded
• professionals

• Consider serving on a
• Procurement Survey Team

• Consider serving as a Mentor in the GSFC
  Mentoring Program

• Consider pursuing an opportunity to lead a SEB

• Take supervisory and management training (EEO,
  ADR, etc.)

• Encourage employees regarding career development

• Pursue Non-CON training (Cont. Learning Points)

• Supervise and coach employees provide on-going
  feedback

• Prepare perf. appraisals work with employees to
  prepare perf. plans, IDPs ensure plans are
  followed

• Pursue leadership training (GSFC and Agency)

• Purse opportunities to serve as acting Associate
  

Manager
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue, Dev.
Opp. - Purple
11
GS 13-14 RoadmapGuidelines

• Serve as informal Team Lead (as requested)

• Pursue outside Prof. Dev. opportunities,
  including leadership roles (NCMA, Continuing
  Education, etc.)

Senior Level

• Pursue opportunities to present to Senior Mgmt.

• Prepare Final Determinations for Contract Admin.
  issues

• Pursue obtaining a warrant

• Guide others on how to utilize resources on the
  Code 210 website

• Continue to dev. relationships with customers
  contractors

• Build relationships with counterparts at HQs,
  other centers/agencies

• Participate on GSFC or Agency-wide team

• Perform reviews of
• documents prepared by
• lower-graded
• professionals

• Consider serving on a Procurement Survey Team

• Consider serving as a Mentor in the GSFC
  Mentoring Program

• Pursue Non-CON training (Continuous Learning
  Points)

• Develop and interpret policy

• Keep up-to-date on Agency policy changes

• Pursue leadership training (GSFC or Agency)

• Develop and present training material to the
  procurement community

• Collect lessons learned and share with the
  procurement community.

Policy (Procurement Analyst)

• Respond to data calls

Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue,
Dev. Opp. - Purple
12
GS 14-15 RoadmapGuidelines

• Consider serving as Acting Associate

• Pursue outside Prof. Dev. opportunities,
  including leadership roles (NCMA, Continuing
  Education, etc.)

• Prepare performance appraisals work with
  employees to prepare plans, IDPs ensure plans
  are followed

Manager

• Guide others on how to utilize resources on the
  Code 210 website

• Work with the Associate to set office goals
  supervise all personnel on teams

• Communicate to team NASA Strat.Plan/other Agency
  documents

• Continue to develop relationship with customers
  contractors

• Build relationships
• w/counterparts at
• other centers/agencies

• Coach less experienced
• Professionals (Provide
• Feedback thru the year)

• Perform final
• Reviews of
• Lower-graded
• professionals

• Participate on a GSFC or Agency-wide team

• Consider serving as a Mentor in GSFCs Mentoring
  Program

• Act for the Procurement Officer/Deputy as needed

• Implement initiatives under NASA Strat. Plan
  other Agency documents

• Pursue executive leadership training
• (Agency or Government-wide)

• Undertake special projects team memberships
  which build alliances across geographical,
  organizational, functional, cultural boundaries

• Review perf. appraisals, plans, IDPs for
  direct reports

Associate
Trng. Red, Mentoring Green, Wk. activities
Black, Networking Brown, Teamwork Blue, Dev.
Opp. - Purple
13
Acronyms

• SATERN System for Administration, Training, and
  Educational Resources for NASA
• HCIE Human Capital Information Environment
• FAC-C Federal Acquisition Certification in
  Contracting