Orientation for New Senators Fall 2005

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Orientation for New SenatorsFall 2005

• Kim Tanzer, Chair
• Barbara Wingo, Parliamentarian
• August 25, 2005
• Reitz Union

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Faculty Steering Committee

• Kim Tanzer, Chair, DCP
• Danaya Wright, Chair Elect, Law
• Pierre Ramond, Past Chair, CLAS
• Janie Fouke, Provost
• Frank Bova, COM
• Sandra Chance, Journalism

• Mike Katovich, Pharmacy
• Saeed Khan, COM
• Pradeep Kumar, CLAS
• Bernie Machen, President
• Jack Mecholsky, COE
• Scott Nygren, CLAS
• Rick Ragan, Secretary
• Barbara Wingo, Parliamentarian

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University of Florida Constitution Preamble

• Believing that a society establishes institutions
  of higher learning, particularly universities,
  because such institutions serve the higher ends
  of that society
• Believing that a university serves these higher
  ends by being a beacon of learning, a
  fountainhead of dedicated and unselfish service,
  a focus for research and creative scholarship, a
  means for the transmittal and extension of old
  knowledge and the creating of new, a vehicle for
  that societys improvement by providing for that
  society the capacity for enlightened and
  responsible self-criticism which will prevent
  that society from losing its dynamic character
  and falling victim to intellectual and moral
  decay
• Believing that a university, like all complex
  human institutions, functions best to serve its
  assigned purposes under orderly processes of
  organization and government
• We, the Senate of the University of Florida, do
  hereby enact this Constitution.
• February 6, 1964

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• Functions
• The Faculty Senate shall be the legislative body
  of the University thereby providing a forum for
  mutual exchange of ideas between senior officers
  and faculty. In this capacity, the Senate shall
  take cognizance of, and may legislate with
  respect to matters which concern more than one
  college, school, or other major academic unit, or
  which are otherwise of general university
  interest.

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BOG
BOT
President
Administration
Faculty Senate
Faculty Senate Steering Committee
Faculty Policy Councils
Joint Committees
Senate Committees
Presidential Committees
Faculty/General Assembly
Colleges
Departments Academic Units
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Faculty Senate

• Councils and Committees
• Kim Tanzer
• Chair

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Five Policy Councils

• Academic Policy, Curriculum and Structure
• Academic Freedom, Faculty Quality and Faculty
  Welfare
• Academic Planning, Budgeting and Resource
  Allocation
• Research and Scholarship
• Academic Infrastructure and Support

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Academic Policy, Curriculum Structure

• Admission and graduation requirements, majors,
  departments, colleges, other Academic Unites, and
  other academic programs of study
• Evaluates any proposed changes in academic
  organization that are not contained within a
  single college
• Student life as it affects student academic
  performance

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Academic Freedom, Faculty Quality Faculty
Welfare

• Academic criteria for appointment to the faculty
  and for promotion and tenure
• Academic merits of candidates for administrative
  positions of academic significance
• Faculty diversity
• Matters important to the quality of faculty life
• Academic freedom

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Academic Planning, Budgeting Resource
Allocation

• Formulates policy with respect to budget
  priorities involving academics and research
• Monitors past budget allocations
• Makes recommendations regarding long range
  allocations and costs of strategic plans

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Research Scholarship

• Appropriate policies and priorities to support
  the quality, stature, and relevance of the
  Universitys research initiatives
• Existing, expanded and new interdisciplinary
  research initiatives based on the expertise of
  the faculty
• Matters concerning graduate and undergraduate
  research experience

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Academic Infrastructure Support

• Support matters that assist the faculty in
  fulfilling academic responsibilities
• Availability and retention of staff
• Need for the creation and alteration of academic
  buildings or the housing of libraries,
  laboratories and studios

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Senate Standing Committees

• Academic Freedom, Tenure, Professional Relations
  and Standards Committee
• Committee on Committees
• University Constitution Committee
• Honorary Degrees, Distinguished Alumnus Awards
  and Memorials Committee
• Senate Nominating Committee
• Senate Steering Committee
• University Libraries Committee

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Joint Committees

• Academic Personnel Board
• Curriculum
• Faculty Academic Advisory Council
• General Education Council
• Lakes, Vegetation and Landscape,
• Land Use and Facilities Planning
• Parking and Transportation
• Preservation of Historic Buildings and Sites
• Student Petitions

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Committee Reporting Structure
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Faculty Senate

• Basic Parliamentary
• Procedures for Members
• Barbara C. Wingo
• Parliamentarian

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Governing documents

• University of Florida Constitution
• Faculty Senate Bylaws
• Florida Law
• Sunshine Law
• Public Records Law

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Bylaw 4

• Agenda (C)
• Conduct of Business (G)(2)
• Voting (G)(3)

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Agenda is prepared by the Steering Committee and
consists of three parts

• Reports of the President and/or Provost
• Information Agenda
• Action Agenda

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Information Agenda

• Items presented in brief written report and
  presented orally to the Senate.
• Discussion opened if at least 10 Senators agree.

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Action Agenda

• Matters to be decided at the current meeting

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Transfer from Information to Action Agenda

• 2/3 Vote of the Senators present

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Quorum consists of members present. Proxies
are not recognized.
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Voting ordinarily by voice except

• (1) By show of hands at the discretion of the
  chair or the request of one member, or
• (2) By signed written ballot at the request of
  20 members.

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Motions

• Are used to accomplish business
• Precede discussions
• Generally require a second

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Subsidiary motions

• Are made when the main motion is pending
• May change the content of the motion
• May limit, extend, or close debate

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Ranking of motions

• Lay on the table
• Previous question
• Commit or recommit (refer to a committee)
• Amend
• Postpone indefinitely
• Main motion

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When a subsidiary motion is pending

• Motion lower on the list is not in order.

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Motion to Amend

• Must be related to motion
• No limit to the number allowed but only two can
  be pending
• Amendment to amendment is allowed, but
• Amendment to amendment is not amendable.
• Friendly amendments should be treated as
  motions to amend.

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Previous question

• Needs a second
• 2/3 vote required
• Not debatable

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Parliamentarian advises chair.

• Member with second can appeal chairs ruling.
• Point of order can be raised for breach of rules
  of order.

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• Sunshine Law (or Open Meetings Law)
• Notice requirement
• Minutes
• Discussion only at noticed meeting

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• Public Records Law
• Definition
• Requests
• Retention

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Your Role

• Take an active role
• Committee participation
• Attendance and Participation
• Organize Colleagues in Academic Unit
• Communicate
• Early
• Openly
• Often
• www.senate.ufl.edu