Mission Statement Miami Public Schools are responsible for creating a positive learning environment

1
Mission StatementMiami Public Schools are
responsible for creating a positive learning
environment where all students have the
opportunity to achieve academic success and to
become productive, responsible citizens who can
adapt to an ever-changing world.

• Professional Development Presentation August 13,
  2007
• Loretta Robinson
• Assistant Superintendent

2
Goal for our time together..

• To develop increased understanding of the
  premises from which decisions are based
• Why does CO have to make things so difficult???

3
ONE GOAL

• Improved Student Achievement
• Raising Expectations for ALL students
• Achievement for ALL subgroups

4
ALL????

• ALL means ALL
• English Language Learners ELL
• Ethnic Populations - Native American Students
• Economic Disadvantaged
• Gender Groups
• Students with Disabilities-SWDs
• General Curriculum - PASS
• Modified Curriculum - CARG-M
• Alternate Curriculum CARG-A

5
NCLB

• Accountability
• Actions
• How we expend funds
• Student Achievement
• Scientific Research Based Practices

6
Scientific Research Based

• Under the No Child Left Behind Act, the "term
  'scientifically based research' (A) means
  research that involves the application of
  rigorous, systematic and objective procedures to
  obtain reliable and valid knowledge relevant to
  education activities and programs and (B)
  includes research that
• Employs systematic, empirical methods that draw
  on observation or experiment
• Involves rigorous data analyses that are adequate
  to test the stated hypotheses and justify the
  general conclusions drawn
• Relies on measurements or observational methods
  that provide reliable and valid data across
  evaluators and observers, across multiple
  measurements and observations, and across studies
  by the same or different investigators
• Is evaluated using experimental or
  quasi-experimental designs in which individuals,
  entities, programs or activities are assigned to
  different conditions and with appropriate
  controls to evaluate the effects of the condition
  of interest, with a preference for
  random-assignment experiments, or other designs
  to the extent that those designs contain
  within-condition or across-condition controls
• Ensures experimental studies are presented in
  sufficient detail and clarity to allow for
  replication or, at a minimum, offer the
  opportunity to build systematically on their
  findings
• Has been accepted by a peer-reviewed journal or
  approved by a panel of independent experts
  through a comparably rigorous, objective and
  scientific review."

7
(No Transcript)
8

• Oklahoma Essential Elements Guide
• A comprehensive framework based on current
  research and best practice designed to support
  and enhance continuous school improvement.
• SRB elements essential to effective schools
• Performance Indicators / Assessment Tool
• Successful strategies
• Resources

9
Research IndicatesEffective school sites and
districts have SRB systems of processes in place
in the following areas

• Academic Performance
• Curriculum
• Classroom Evaluation / Assessment
• Instruction
• Learning Environment
• School Culture / Learning Climate
• Student, Family and Community Support /
  Involvement
• Professional Growth, Development and
  Evaluation.Research-Based, Results-Driven
  Professional Development
• Efficiency
• Effective Leadership
• Organizational Structure and Resources. Clear
  Purpose, Direction and Action Plan Focused on
  Teaching and Learning
• Comprehensive and Effective Planning

10
A Resource Designed to Help

• Analyze existing systems of Academic Performance,
  Learning Environments, and Efficiency
• Identify additional districtwide structures that
  may be needed to create a culture for student
  achievement
• Establish ongoing, reflective, data-driven
  process for change
• Assists with the continuous improvement process
• Assists with identification and implementation
  of SRB processes
• Support educators as they make decisions about
  how to best facilitate student learning

11
Assessment Checklist

• 4 Descriptors to Assess Each Indicator
• This element does exist
• Some aspects of this element exist but they are
  not systematic
• Ours school has developed a strategy to address
  this element and we have made substantial
  progress
• This element is evident at our school and we
  continually adjust the implementation plan to
  improve the elements impact on quality learning

12
Element 6 Learning Environment-Professional
Growth, Development and Evaluation

• The school / district provides research-based,
  results-driven PD opportunities for staff and
  implements performance evaluation procedures in
  order to improve teaching and learning.

13

• Indicator 6.2 There is a plan to build
  instructional capacity with on-going professional
  development. The school has an intentional plan
  for building instructional capacity through
  on-going professional development
• Success Strategies for Indicator 6.2
• Create systemic, sustained PD action plan
• Provide opportunities for staff member
  discussions, interviews and support
• Require individual growth plans for staff
• Create and support PD committee

14

• Indicator 6.3 PD is aligned with student
  performance goals. PD priorities align with goals
  for student performance and the individual growth
  plans of staff
• Successful strategies for implementing 6.3
• Disaggregate data to determine student
  performance levels and provide PD to address
  curriculum gaps
• Use student achievement data to determine
  building PD goals and action plans
• Create district, site and personal long-term PD
  plans

15
Premises

• The Oklahoma Nine Essential Elements are
  embedded in SRB practices and provide the
  framework for the research based continuous
  improvement process necessary to ensure ALL
  students achieve high standards.

16
Over 1 Million - 18 of Funding

• General Fund
• State and Local
• Title I A Improving Academic Achievement for
  the Disadvantaged
• Title I D Neglected and Delinquent
• Title II A Improving Teacher and Principal
  Quality
• Title II D Technology
• Title II D Technology PD
• Title IV Safe and Drug Free
• Title V Innovative Programs
• Title VI Rural and Low-Income Schools
• Title VII Indian Ed
• JOM
• IDEA Flow Through
• IDEA Pre-School
• IDEA Early Intervening
• Carl Perkins
• Reading Sufficiency
• Voc Assistance Programs
• Professional Development- ADA Basis from OSDE

17
The paperwork is killing me !?!?!?
18
How many times do I have to send it back
?!?!?!? Reallyhow hard can it be to FOLLOW
DIRECTIONS?!?!?
Isnt anything EVER right?!?!
19
General Fund Requisition for Goods or Services

• Oklahoma Law requires approval of encumbrances
  prior to the purchase of goods and / or services.
  A signed Purchase Order is the means of
  providing this. Therefore, a signed Purchase
  Order is required PRIOR TO the purchase of goods
  and / or services. This includes ANY
  expenditure, Activity Account or General Fund
  Account.
• If you accept goods or services without a PO you
  have made the purchase, not the district. You as
  an individual become responsible for payment.
• If you accept goods or services that exceed the
  prior approved amount listed on the purchase
  order you may be responsible for the non-approved
  amount.

20
REQUISITION PROCESS All Requisitions must be
completed on Trends by the person requesting
goods and / or services.

• 1. Requisition completed on Trends by person
  requesting the goods and / or services. Items
  to be purchased must be itemized with a cost
  amount for each item.
• 2. Requisition approved by principal via Trends.
• 3. Requisition approved by Loretta Robinson via
  Trends.
• 4. Requisition converted to Purchase Order by
  Kathy Gourd via Trends.
• 5. Person requesting the goods and / or services
  prints Purchase Order and sends to vendor.
• 6. Upon receipt of goods and / or services
• Sign receiving copy / invoice
• Attach copy of Purchase Order to invoice /
  receiving
• Forward to Kathy Gourd at CO
• 7. Payment made to vendor by Kathy Gourd

21
NO EXCEPTIONS

• All receipts must be itemized.
• Credit card receipts indicating only the total
  amount charged cannot be paid.
• The person making the purchase is responsible for
  obtaining itemized receipts.

22
PROFESSIONAL LEAVE REQUEST (PLR) FOR STAFF OR
STUDENTS

• Staff member/s completes Professional Leave
  Request for any educational related function that
  is for students or staff. (Field trips, activity
  trips, staff conferences, scouting trips or
  legitimate educational meetings)

23
NO KEYS without approved PLR
24
(No Transcript)
25
What Must be Completed?

• Names of all staff members, sponsors etc. If
  requesting multiple vehicles all drivers must be
  listed.
• Nature of Meeting
• Purpose of Activity, or Sponsoring Group,
• Number to Be Transported
• Departure and return date and time
• Complete Trends Requisition/s for all expenses to
  be paid by the district (admission fees,
  registration, lodging, meal reimbursement etc.
  Meal reimbursement will be approved based on the
  time the employee is engaged in professional
  leave duties. Lunch is the only meal that is
  paid if it is a one day workshop. Meal allowance
  per Board Policy is breakfast 6.00, lunch 8.00
  and evening meal 12.00.

26
Continued.

• Attach a copy of Trends Requisition and agenda,
  conference brochure, workshop flyer etc. to the
  Professional Leave Request.
• Sign and give to building administrator.
• Building Administrator designates the funding for
  expenditures. Contact the program administrator
  prior to submitting Professional Leave Request if
  grant funding is requested.
• Building Administrator signs and forwards
  Professional Leave Request and Requisitions to
  Central Office for approval.
• Request is signed as approved or not approved.
  Person making the request will be notified if
  vehicle is not available.

27
AGAIN..

• All receipts must be itemized.
• Credit card receipts indicating only the total
  amount charged cannot be paid.
• The person making the purchase is responsible for
  obtaining itemized receipts.

28
(No Transcript)
29
Reimbursement Request

• A Request for Reimbursement must be completed for
  any expenditure/s that has received prior
  approval for reimbursement. Prior approval is a
  signed PO dated prior to the expenditure of
  funds.
• Complete Request for Reimbursement
• Initial / sign all receipts
• Attach itemized receipts for meals, toll fees, or
  other goods and services.
• Attach copy of approved Professional Leave
  Request and PO that authorized expenditures
• Employee signs Reimbursement Request and gives to
  building principal
• Principal initials all receipts and signs
  Reimbursement Request
• Reimbursement Request with supporting documents
  forwarded to Loretta Robinson at Central Office
• Please note All receipts must be itemized.
  Credit card receipts indicating only the total
  amount charged cannot be paid. The person making
  the purchase is responsible for obtaining
  itemized receipts.

30
Collection and Deposit of Money

• Oklahoma School Law, Section 87, states,
  Deposits of funds subject to the requirements of
  this section shall be made daily however, if the
  deposit for a school day totals less than One
  Hundred Dollars (100.00), a school district may
  accumulate monies required to be deposited into
  the fund on a daily basis until the total
  accumulated balance of deposits equals or exceeds
  One hundred Dollars (100.00). Provided, a
  school district shall deposit accumulated monies
  into a fund not less than one (1) time per week,
  regardless of whether the monies total One
  Hundred Dollars (100.00).

31
(No Transcript)
32

• All monies collected must be receipted. Less
  than 5.00 may be receipted through the list
  process. A receipt must be issued for any
  collection that is 5.00 or more.
• All monies collected must be deposited through
  the Activity or General Fund accounts.
• Any MPS employee or person working on behalf of
  MPS who collects money for any purpose is
  required to complete a RECEIPT OF FUNDS form
  before handing money over to be deposited.

33
DUE DATES

• New Teacher Money New to District - 300.00
  Spent December 21, 2007
• Reassignment Money Reassigned to a different
  grade level 150.00 spent ... December 21 2007
• 1st Semester Travel / Mileage Reimbursement due
  to
• Loretta _at_ CO January 11, 2008
• Building Budget Money to Teachers Spent March 7,
  2008
• WAL-MART / SAMS Purchases Completed / Receipt in
  hand April 4, 2008
• 2nd Semester Travel / Mileage Reimbursement due
  to Loretta _at_ CO May 28, 2008

34
Research Tells Us

• We can, whenever and wherever we choose,
  successfully teach ALL children whose schooling
  is of interest to us
• We already know more than we need to do that
• Whether or not we do it must finally depend on
  how we feel about the fact that we haven't so far

35
Teachers Make the Difference

• I have come to a frightening conclusion. I am
  the decisive element in the classroom. It is my
  personal approach that creates the climate. It is
  my daily mood that makes the weather. As a
  teacher I possess tremendous power to make a
  childs life miserable or joyous. I can be a tool
  of torture or an instrument of inspiration. I can
  humiliate or humor, hurt or heal. In all
  situations it is my response that decides whether
  a crisis will be escalated or de-escalated, and a
  child humanized or de-humanized.

36
Have a Great Year!!!!!!!!