Dentistry

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Please Click your mouse to advance animation and
slides
Notes The Pie Graph is incomplete without
Management. Those who want to just do dentistry
and let someone else worry about all the rest
open themselves up to embezzlement and high
overhead. Some experts estimate that 40-50 of
dentists are embezzled for an average loss of
over 50,000. A practice is said to be
successful when it gets down to 60 overhead.
We consider the mark of success to be around 50-
leaving you an extra 30,000 or more to take
home. Having the proper management tools at your
disposal is the key.
(Practice Ownership)
(Management)
(Dentistry)
Dentistry
Ownership
Management



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Our Business Philosophy-
The age of information technology allows you to
shift your paradigms.
..and be a Manager
, not a Spectator!
.or a Victim!
Notes Most large corporations now have a CIO, or
Chief Information Officer, because they have
realized that the ability to manage information
(via computer networks) directly influences
profits. The same applies in the dental office.
The availability of information can prevent you
from being embezzled, keep your schedule full,
provide the opportunity to cross-train employees
and help you manage your costs.
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Helps Analyze Your Practice
Notes These analysis tools represent ALL items
which concern you including items that
accountants usually hold hostage on their
computer. This capability is also NOT usually
found in consumer oriented accounting software.
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Notes The supply system is located at this point
in the presentation because the previous slide
showed that you could easily be spending 100,000
on supplies. You must control your costs to
increase your profits. You need a management
tool that enables simple oversight, consolidation
of orders to save on shipping costs and tracking
of multiple suppliers for comparison shopping.
Notes The supply system is designed to be used
by a number of people from a number of locations
in your office. This theme runs throughout the
software system. The ability of staff members to
know and do each others jobs provides
efficiency, facilitates vacations and prevents
the practice from being crippled by the loss of a
particular individual.
Helps Manage Your Supplies
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Notes THE COMPLETE PRACTITIONER was designed by
the spouse of a dentist after he went looking for
a software system to help protect his wifes
business from embezzlement and was disappointed
with what he found. Not only was this area often
overlooked, he found no systems to manage the
entire practice.
Notes It was decided early on in the development
phase to capitalize on Windows NTs security
features to protect the finances of the practice,
as well as provide accountability for treatment
record comments, appointments, maintenance, etc.
NT provides the ease of use of regular Windows,
but was designed to operate in a business
environment. The product was recently renamed to
Windows 2000.
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Perio charting includes the ability to use voice
activation.
This screen provides documentation for pathology
and can be customized for soft tissue exams.
This feature is lacking in most dental software.
Notes THE COMPLETE PRACTITIONER provides you
with the clinical tools that you expect from your
dental software. In our emphasis on profits and
costs, we must remember where the money is
earned- in the operatory.
Helps You Treat Your Patients
This screen allows you to establish treatment
priority in the operatory- so nobody has to ask
what to schedule next.
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Notes The public still views dentistry as a
highly elective expense. Patients may not argue
with your judgement, but they will likely
procrastinate. A system to find outstanding
treatment and provide a convenient method for
contacting and scheduling patients increases
revenue.
Helps Keep Your Books Full
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This screen provides a convenient method for
finding and collecting from those who owe you, as
well as if insurance is outstanding.
Helps Collect Your Money
Notes Administrative tools help to ensure that
all of the money you earned in the operatory
makes it into your bank account.
This screen summarizes insurance submittals and
provides flags for excessive time elapsing since
submission.
Remove the mistakes from the accounting process.
Fees are charged out automatically at the fee you
set in the operatory and cannot be altered in the
account.
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Notes Properly categorizing your expenditures as
you pay your bills helps you to not only analyze
your costs, but makes income tax time as painless
as possible. Additionally, budgeting tools
(shown above) allow you to set aside funds on a
weekly basis to pay those big bills when they
come due.
Helps Pay Your Bills
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Notes Payroll is one area that is usually done
incorrectly by small businesses. Fixed weekly
amounts may be easy from an accounting
standpoint, but the law requires proper
compensation for overtime worked. You may be
setting yourself up for a lawsuit. Avoid this
problem by allowing Windows NT to keep track of
the time and THE COMPLETE PRACTITIONER to do the
accounting.
Notes The box above indicates something
previously unavailable without separate and
extensive bookkeeping. You can now pay
commissions to associates, hygienists and
yourself (if incorporated). Only a comprehensive
system that links payroll and treatment records
makes this possible.
Helps Pay Your Staff
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Notes There are some who will ask, I am a very
busy person. Doesnt it make sense for me to
keep doing dentistry and pay someone else to deal
with this stuff? Or maybe the question is,
just exactly how much EXTRA time will I have to
spend if I tackle this stuff on my own? Keep in
mind bookkeepers and accountants cannot conjure
up figures on their own. They must get their
data from you in the first place. Since the data
is sitting on your computer anyway, wouldnt it
make sense to process the data once and be done
with it- rather than paying someone to duplicate
much of the effort that you have already put
forth? The automated reminders and screens that
you are about to see encapsulate your
responsibilities as an employer. THE COMPLETE
PRACTITIONER displays data that is consistent
with the government form and can simply be
transposed to it (or printed out directly as with
the W2 form). Over an entire year, you may spend
at most 2-3 hours total with these forms. When
you do the math, you will find that you are
probably paying yourself OVER 600 PER HOUR to
process information that is already on your
computer!
Helps with Payroll Taxes
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Notes As the owner of the practice, you pay
estimated taxes 4 times per year. THE COMPLETE
PRACTITIONER reminds you to pay them and
calculates the proper amount to send in. The
screen below shows that you can even include
items from outside the practice to fine tune your
payments. Remember the government doesnt pay
interest, so there is no point in sending in too
much money.
Notes Are you incorporated? We have encountered
a number of incorporated dentists who try to
bypass the administrative burden of estimated
taxes by paying themselves large bonuses as
employees of their corporation. THIS IS
FOOLISH!! You are probably costing yourself
THOUSANDS of dollars per year because your
corporate shareholder earnings are not subject to
social security taxes. This is just another
reason why it pays to learn about your business-
and dont expect your accountant to be the one to
help you. Call us and we can help.
Helps the Practice Owner(s) to Pay the Proper
Amount of Estimated Taxes
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Notes Maintenance is one of the most sorely
neglected areas of practice ownership. Besides
the direct cost of repair and replacement of
items not properly cared for, down time for
certain critical items (i.e., a sterilizer or
xray processor) can cause you to completely shut
down your business. THE COMPLETE PRACTITIONER
provides accountability based on the computer
user and requires minimal effort on the owners
part.
Notes Since most consumer oriented accounting
software ignores depreciation, practice owners
have been forced to have an accountant do this
for them. Once those figures are on someone
elses computer, the data is hostage forever! NO
MORE! THE COMPLETE PRACTITIONER performs these
calculations automatically and gives you the
ability to have ALL your data available- for
analysis, year-end taxes, estimated taxes and
property taxes. The less you have to go back to
an accountant, the more money you save.
Helps Manage Your Equipment
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Notes If you saw how little work was involved in
preparing your year-end business taxes, you would
quickly realize that you could easily do it
yourself. As a CPA once told us, dont tell
anyone or they wont need me anymore. If you are
intimidated by changing tax laws, stop worrying.
You will find that your dental practice taxes
change very little from year to year. You may
want to have a CPA available to ask an occasional
question of, but paying hundreds or thousands of
dollars for transposing data that is already on
your computer is an unnecessary expense. Call us
and well tell you more about it.
Helps With Business Taxes
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An InterOffice Communication system that replaces
and supercedes those expensive hardwired colored
light systems.
This overview was designed to provide you with
just a sampling of the features of THE COMPLETE
PRACTITIONER. Each screen that you have seen
represents a subsystem with many details designed
to make your practice productive and profitable.
For example, a number of analysis tools enable
you to track where your patients are coming from,
what they are spending their money on and how
efficient you are at collecting from them.
Another example is payroll, where an extensive
system of pay adjustments allow you to pay
bonuses and contribute to retirement plans. You
simply will not find a more comprehensive system
ANYWHERE! Please give us a call...
Prescriptions take only seconds to create and
attach to the patient record. They can be
printed out at the front desk with your signature
already on them or called in to the patients
pharmacy.
Use THE COMPLETE PRACTITIONER to view images
created by the digital processing system that you
use.
Provide yourself legal protection through a
system which automatically prompts you to print
out patient advisory letters and tracks them by
patient and serial number.
A computerized scheduling system that was
designed to even allow you or a staff member to
dial up from home to find out when the first
patient is scheduled or do Sunday night
confirmations for those Monday morning
appointments.
A correspondence system uses a mail merge feature
to create form letters of your own design for
such purposes as collecting money on overdue
accounts, wishing patients a happy birthday or
providing follow up for colleagues who refer a
patient to you.
Helps You Do Just About Everything!
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Teleo Practice Services can help you become a

• Complete Practitioner

Contact us at http//www.teleoservices.com ceo_at_tel
eoservices.com [phone]