Fall 2007 District Test Coordinator Training - PowerPoint PPT Presentation

1 / 120
About This Presentation
Title:

Fall 2007 District Test Coordinator Training

Description:

Develop a checklist or written procedure. for storing and handling test ... Security Checklist daily to check out and check in all test materials (packaged ... – PowerPoint PPT presentation

Number of Views:53
Avg rating:3.0/5.0
Slides: 121
Provided by: egill
Category:

less

Transcript and Presenter's Notes

Title: Fall 2007 District Test Coordinator Training


1
Fall 2007 District Test Coordinator
Training
  • New Mexico Public Education Department
  • Assessment Accountability Division
  • September 2007

2

Thank You to our Hosts
3
Speakers
  • PED, Assessment Accountability Division
  • Cindy Gregory, Ph.D.
  • Anne Bradley
  • Mona Martin
  • Robert Romero
  • Harcourt Assessment, Inc.
  • Erica Baltierra

4
Topics
  • PED Staff Introductions
  • Training Objectives
  • Overview 2007-2008 NMSAP
  • Test Security and Training
  • Special Situations
  • Test Material Packaging (Harcourt Assessment,
    Inc.)
  • Morning Q A
  • AYP Data Collection and Reporting
  • Afternoon Q A

5
Questions Answers
  • Please write all questions on cards
  • Question cards
  • Morning questions collected before lunch,
    answered after lunch
  • Afternoon questions collected before last break,
    answered after last break
  • Handouts powerpoints on PED webpage (Thursday,
    9/27 end of day)
  • Q As from all sessions on webpage 10/6
  • Evaluation Forms Certificates

6
Senate Bill 561
  • Under consideration
  • Eliminate Grade 9 testing
  • Cut back Science testing to 3 grades
  • Sunset NMHSCE (2010)

7
Changes For 2007-2008
  • POSSIBLE
  • Some tests on hold
  • 3 High School Reform assessments
  • High School Readiness
  • College Readiness
  • Workplace Readiness
  • DEFINITE AYP Calculations
  • AYP cohort rate

8
Training Objectives
  • Participants Should
  • Understand test security and training
    requirements
  • Understand the basic processes and procedures of
    test administration
  • Understand packaging and returning test materials
    for the NMSAP
  • Understand the expectations surrounding data
    management

9
Acronyms Tests
  • NMSAP New Mexico Statewide Assessment Program
  • SBA New Mexico Standards Based Assessment
  • NMHSCE New Mexico High School Competency Exam
  • NMAPA New Mexico Alternate Performance
    Assessment
  • NMELPA New Mexico English Language Proficiency
    Assessment
  • NMELPT New Mexico English Language Placement
    Test
  • NAEP National Assessment of Educational Progress

10
Acronyms Tests
  • Test Manual Acronyms
  • TCM Test Coordinators Manual
  • DFA Directions for Administering

11
Acronyms Testing Personnel
  • DTC District Test Coordinator
  • STC School Test Coordinator
  • TA Test Administrator
  • (Proctors)

12
Resources
  • Test Manuals
  • Test Coordinators Manual (TCM)
  • Directions for Administering (DFA)
  • New Mexico Statewide Assessment Program NMSAP
    2006-2007 Procedures Manual
  • PED Assessment and Accountability Webpage
  • http//www.ped.state.nm.us/div/acc.assess/assess/
    index.html

13
DTC Training Materials
  • You should have the following handouts
  • DTC Fall 2007 Training PowerPoint Handouts
  • Calendar of Important Dates
  • Memo to DTCs
  • Test Security Forms (3)
  • Sample Accommodations (NMELPA)
  • Sample Draft Biogrids
  • NMAC Accountability Regulations 6.10.7
  • Evaluation Form

14
NMSAP Testing Windows
  • 2007-08 NMSAP Testing Calendar

NMHSCE October 1-18, 2007 (Grades 12-13)
NMHSCE Jan. 14-Feb. 1, 2008 (Grades 10-13)
NMAPA Nov. 1-30, 2007 (Grades 12-13) Feb. 11-April 4, 2008
NMAPA Trainings for 2008 Administration January 24-25, 2008 (Albuquerque) January 28, 2008 (Farmington) January 30, 2008 (Clovis)
15
NMSAP Testing Windows
  • 2007-08 NMSAP Testing Calendar

New Mexico SBA Feb. 25-March 21, 2008
NMELPA Oct. 29-Nov. 16, 2007 (Grades 1-12)
NMELPA Jan. 14-Feb. 1, 2008 (Grades 1-12)
NMELPA Apr. 14-May 2, 2008 (Grades K-12)
16
NAEP 2008
  • 2007-2008 a small sample year
  • Test windows vary according to participating
    school
  • Superintendents principals informed in May,
    June, August
  • If your school not already scheduled, you are not
    participating this year

17
New Mexico Statewide Assessment Program
  • NM Standards Based Assessments (SBA)
  • Grades 3-9 and 11
  • Reading, Writing, Math, Science
  • (only Reading and Math count for AYP)
  • English and Spanish versions
  • Social Studies at Grade 11 (English only)
  • Grade 11 Science, first operational year in 2008
  • Test Window February 25 March 21, 2008

18
New Mexico Statewide Assessment Program
  • New Mexico High School Competency Examination
    (NMHSCE)
  • Reading, Language Arts, Mathematics, Science,
    Social Studies, Written Composition
  • English and Spanish versions for Fall and Spring
    administration
  • Test Windows Grades 12- 13 Oct. 1-18, 2007
  • Grades 10- 13 Jan. 14-Feb. 1, 2008

19
New Mexico Statewide Assessment Program
  • New Mexico Alternate Performance Assessment
    (NMAPA)
  • Alternate Assessment for both SBA and NMHSCE
  • Grades 3-12
  • Available only to students with significant
    cognitive disabilities who meet the eligibility
    criteria established by the PED
  • Test Windows Grades 12-13 Nov. 1-30, 2007
  • Grades 3-12 Feb. 11- April 4,
    2008

20
New Mexico Statewide Assessment Program
  • New Mexico English Language Proficiency
    Assessment (NMELPA)
  • Three testing windows
  • Students are tested once per year using prior
    years test window to measure longitudinal growth
  • New kindergarten test in Spring 2008
  • Test Windows Grades 1-12 Oct. 29-Nov.16, 2007
  • Grades 1-12 Jan. 14-Feb.1, 2008
    Grades K-12 April 14-May 2, 2008

21
Test Security and Training
  • DTCs, STCs, TAs, and Proctors should be familiar
    with
  • Requirements outlined in 6.10.7 NMAC
  • http//www.nmcpr.state.nm.us/nmac/parts/
  • title06/06.010.0007.htm.
  • 2006-07 NMSAP Procedures Manual
  • http//www.ped.state.nm.us/div/acc.assess/assess/
    dl/
  • 2006-200720NMSAP20Procedures20Manual_Final2.pd
    f

22
Test Security Three Principles
  • Test Security is everybodys responsibility.
  • Keep test booklets in a locked and secure area
    before, during, and after testing.
  • Keep track of and return every test booklet, used
    and unused.
  • Report suspected testing irregularities to the
    DTC or the STC immediately.

23
6.10.7 NMAC
  • Statewide Standardized Testing Security Issues
    and Irregularities
  • Working draft moving through PED approval process
  • 14 subsections
  • 6.10.7.6 Objective
  • 6.10.7.8 Superintendents Responsibilities
  • 6.10.7.9 DTC Responsibilities
  • A-F (2.5 pages, s 2-5)

24
6.10.7 NMAC (contd)
  • 6.10.7.10 STC Responsibilities
  • 6.10.7.11 Staff TA Proctor Responsibilities
  • 6.10.7.12 Non-Disclosure of Student Test
    Materials
  • 6.10.7.13 Reporting Test Irregularities
  • 6.10.7.14 Corrective Measures

25
Test Security Forms (1 of 3)
  • Superintendents Verification Form on Test
  • Security and Administration Training
  • Submitted by PED timelines (Oct Jan)
  • Includes Principals Verification Form

26
Test Security Forms (2 of 3)
  • Principals Verification Form on Test
  • Security and Administration Training
  • Submitted after training is administered on test
    security and on test administration
  • Support material should include sign-in sheets
    with printed name and signature, and position of
    each attendee.

27
Test Security Forms (3 of 3)
  • New Mexico Public Education Department
    Confidentiality
  • Agreement for the New Mexico Statewide Assessment
  • Program (NMAC 6.10.7.12)
  • Replaces Non-Disclosure Form
  • Non-disclosure of student test materials
    prohibits any person from
  • Copying,
  • Removing,
  • Electronic import/export
  • Disclosing any information related to
  • Test items,
  • Test data,
  • Other materials related to the NMSAP, or
  • Any other confidential information as defined in
    the Agreement

28
Test Security Forms
  • All three forms will be located
  • PED 2007-2008 Procedures Manual
  • PED Webpage
  • http//www.ped.state.nm.us/div/acc.assess/assess/d
    l/2006-200720NMSAP20Procedures20Manual_Final2.p
    df

29
Roles Responsibilities regarding Test Security
  • Superintendent
  • Principal
  • R R Before, During, and After Testing
  • District Test Coordinator
  • School Test Coordinator
  • Test Administrator
  • Proctor

30
Superintendents Responsibilities
  • Designate District Test Coordinator who holds a
    certified school instructor or administrator
    license,
  • provide that information to the PED Assessment
    Accountability Division
  • Submit Superintendents Verification Form on Test
    Security and Administration Training to PED
    Assessment Accountability Division by October
    15, 2007 and January 15, 2008.

31
Principals Responsibilities
  • Attend Fall Spring DTC or STC trainings on test
    security and administration.6.10.7.9.D and D(1)
    NMAC
  • Submit Principals Verification Form on Test
    Security and Administration Training to
    Superintendent to meet PED timeline.
  • Principals shall
  • Identify a central,secure (locked) location for
    test materials.
  • Develop and implement a process of daily sign-out
    and sign-in procedures for all statewide
    assessment materials.
  • Ensure reporting of all test irregularities as
    required in Subsection C of 6.10.7.9 NMAC.
  • Notify parents of test administration.
  • Have a plan to assist with medical emergencies.

32
Principals Responsiblities (contd)
  • Principals of Charter or a Special State
    Supported or BIA school shall receive the same
    in-service training and be charged with the same
    knowledge and accountability.

33
DTC Before Testing
  • Attend PEDs Fall and Spring trainings
  • Administer training for all STCs, TAs, and
    proctors on
  • Security
  • Test administration
  • Preparation, distribution, and return of all test
    materials to Harcourt Assessment, Inc.
  • Maintain sign-in forms of all individuals who
    attend training.
  • Sign and have all attendees sign a PED
    Confidentiality Agreement.

34
DTC Before Testing
  • Develop a list of all students having allowable
    accommodations.
  • Develop a testing schedule for the district
  • Optimal Testing Times
  • Mornings
  • Tuesdays, Wednesdays, Thursdays
  • May adjust order of content area/test sessions to
    accommodate scheduling needs of schools in the
    district except for
  • SBA Writing subtest (grades 4-9 and 11) on
    consecutive days without a weekend in between.
  • Students within the same school and same grade
    must take the same sessions at the same time
    (except for students with allowable
    accommodations).

35
DTC Before Testing
  • Develop a checklist or written procedure
  • for storing and handling test materials
  • that includes
  • Documentation signed by the DTC and the STC
    verifying receipt of test materials from vendor
  • Provision for counting test materials daily
  • Storage in a central, secure, locked area
  • A list of school personnel who have access to
    test materials
  • Use PED/vendor-approved procedures to return test
    materials for scoring

36
DTC During Testing
  • Ensure that all schools are following testing
    schedule set by the district.
  • Report any missing test booklets or testing
    irregularities, as required by 6.10.7.13 NMAC
    Reporting Testing Irregularities, to the
    Assistant Secretary, Assessment and
    Accountability Division. Phone 505-827-6683
  • Be available to STCs during test administration
    window.

37
DTC After Testing
  • Inventory serial numbers on scorable materials
    before returning to contractors
  • Scorable materials are test booklet at grade 3
  • and answer document at grades 4-9 and 11
  • Notify PED if any booklets are missing.
  • Ensure that appropriate biogrid data fields for
    Section 2 (Test Completion, Accommodations, and
    Form Number) are bubbled.
  • Ensure correct Pre-ID labels are on biogrid of
    scorable materials
  • Ensure the name student printed on front cover of
    scorable material matches Pre-ID label

38
DTC After Testing
  • Vendors provide PED with list of missing test
    booklets on the contractors Did Not Return list
  • Districts on this list conduct an investigation
  • Submit a report with a cover letter from the
    District Superintendent to the PED

39
Break Time...
40
STC Before Testing
  • Is appointed and trained by the DTC
  • Signs a PED Confidentiality Agreement
  • Provides training for all school personnel
    involved in test administration, preparation, and
    security, including the Principal
  • Uses the written district or school policy,
    checklist, or procedure developed for storing,
    accessing and administering tests

41
STC Before Testing
  • Implement plan for make-up tests
  • Test Completion VIP
  • Ensure sufficient supply of test materials is
    available (complete list in DFA)
  • Provide TAs/proctors a list of students receiving
    allowable accommodations
  • Read Test Coordinators Manual and Directions for
    Administering for the relevant test family (all
    levels)

42
STC During Testing
  • Ensure that TAs/proctors follow district test
    schedule
  • Follow district procedures for daily sign-out and
    sign-in for all test materials
  • Post signs near copy machines warning that tests
    cannot be copied
  • Report any missing test booklets or testing
    irregularities to DTC

43
STC After Testing
  • Confirm counts of test materials being returned
    are the same as those received by the school
  • Check scorable materials for any stray pencil
    marks
  • Ensure that appropriate biogrid data fields in
    Section 2 (Test Completion, Accommodations, and
    Test Form Number) are bubbled
  • Ensure correct Pre-ID labels are on biogrid of
    scorable materials
  • Ensure name student printed on front cover of
    scorable materials matches Pre-ID label

44
STC BIA Schools only
  • BIA student data is not collected through
  • STARS
  • Ensure that all data fields in Sections 1-3 of
    the biogrid are completed

45
TA Qualifications
  • Only trained, certified staff are permitted to
  • administer tests. Some examples
  • Licensed school instructors and administrators
  • Teachers on waivers or intern licenses
  • Long-term substitutes with a valid teaching
    license
  • Coaches and contractors with a valid teaching
    license
  • Licensed counselors and related service providers

46
TA Qualifications
  • In the event schools require additional staff to
    administer the SBA, other trained (non-certified)
    staff members may be used to
  • Provide one-on-one accommodations to Special
    Education or ELL students
  • Provide one-on-one administration because of
    other documented IEP accommodations
  • Must be supervised by a certified, trained staff
    member

47
Test Proctor Qualifications
  • Any staff or community member who has been
    trained in proper test administration and test
    security may serve as a proctor
  • Assist, but not act as test administrators
  • Act as hall monitors
  • Escort students to and from restroom
  • A parent cannot serve as a proctor in his or her
    childs classroom
  • Proctors must sign Confidentiality Agreements.

48
TA Before Testing
  • Be trained on test security and administration
  • Sign the PED Confidentiality Agreement and return
    to the STC
  • Read the Directions for Administering
  • Have a supply of pencils and erasers for
    students use

49
TA During Testing
  • Follow the testing schedule established by the
    district for your school
  • Must not be assigned to a room where a relative
    is being tested
  • Store test materials in a locked, secure area
    when not in use (as identified by STC).

50
TA During Testing
  • Use School Security Checklist daily to check out
    and check in all test materials (packaged with
    test booklets)
  • Must carry out standard examination procedures
  • Must remain attentive
  • Remain in the room during the entire testing
    session
  • Collect test materials, including pencils, drafts
    of written compositions, and scratch paper and
    calculators used for math after each testing
    session

51
TA During Testing
  • Report breaches of security to the STC
    immediately including
  • Improper handling of test materials
  • Keeping or reproducing test materials or student
    responses
  • Allowing any unauthorized access to test
    materials before, during, or after testing
  • Leaving test materials unsecured
  • TA leaving room with test materials in the open

52
TA After Testing
  • Ensure efficient, accurate test return
    preparation by doing the following
  • Confirm counts of returned test materials are the
    same as those received by the school
  • Check scorable materials for any stray pencil
    marks
  • Ensure that appropriate biogrid data fields in
    Section 2 are bubbled
  • Ensure correct Pre-ID labels appear on biogrid of
    scorable materials
  • Ensure students name printed on front cover of
    scorable material matches Pre-ID label

53
Guidelines Preparing the classroom for testing
  • Rooms should have adequate lighting, room
    temperature, and a quiet atmosphere
  • Place a DO NOT DISTURB sign on the door of the
    testing room
  • Provide adequate writing surface to accommodate
    test booklet and answer document (grades 4-9 and
    11)
  • Allow enough space between students to prevent
    sharing answers

54
Guidelines Preparing the classroom for testing
  • Cover or remove anything posted in a classroom
    providing information that might direct students
    to a correct answer to any test item. Some
    examples
  • Number lines containing fractions, decimals, or
    irrational numbers
  • Rubrics
  • Posters

55
Test Security Three Principles
  • Test Security is everybodys responsibility.
  • Keep test booklets in a locked and secure area
    before, during, and after testing
  • Keep track of and return every test booklet, used
    (scorable) and unused
  • Report suspected testing irregularities to the
    DTC or the STC immediately

56
Special Situations
  • Testing Irregularities
  • NMHSCE Waivers
  • Special Education Allowable Accommodations
  • English Language Learners Allowable
    Accommodations
  • Allowable Accommodations for Students not in
    Special Programs (Not SPED or 504)
  • Parental Refusal

57
Testing Irregularities
  • A testing irregularity is
  • Any circumstance within or beyond the control of
    a school district that in the opinion of the PED
    or a school district, raises doubts about the
    propriety of standardized testing procedures,
    preparation materials, standardized test
    administration, standardized testing security,
    student scores attained from standardized
    testing, or teacher or student conduct observed
    during standardized testing. (6.10.7.7 (A) NMAC)

58
Reporting Testing Irregularities
  • School officials report to the DTC within 3
    working days
  • The DTC submits report to the PED containing the
    allegations, findings, and corrective actions
    taken, if any

59
NMHSCE Waivers
  • With the approval of the local board of
    education, the local superintendent may request
    written approval from the Secretary of Education
    to award a diploma to a student who has not
    passed the Competency Examination and who is not
    covered under subparagraph (b) of paragraph (1)
    of subsection K of 6.2.30.10 regarding student
    with disabilities.
  • Waiver eligibility is evaluated on a case-by-case
    basis.
  • (6.30.2 NMACStandards for Excellence)

60
Waiver Process
  • Parent student make request to principal
  • Principal makes request to Superintendent
  • Superintendent presents request to local school
    board
  • If approved by local school board, a letter of
    request and documentation of students having met
    all other graduation requirements is sent to
  • Veronica García, Ed.D.
  • Secretary of Education,
  • Jerry Apodaca Education Building
  • 300 Don Gaspar,
  • Santa Fe, New Mexico, 87501

61
Special Education Allowable Accommodations
  • 24 codes
  • 1-24 are on your accommodations handout.
  • 24 is an accommodation that is not listed, but is
    approved in writing by the PED
  • DTC submits memo to the Secretary of Assessment
    and Accountability describing the accommodation,
    ensuring instructional relevance, 3-month
    expectation, skill deficit.
  • The PED will return a written response with
    approval status.

62
English Language Learners Allowable
Accommodations
  • Presentation
  • Response
  • Three-month expectation
  • Local SAT determines accommodations

63
Accommodations for Students Not in Special
Education, 504, ELL Programs
  • Any student may receive PED allowable
    accommodations provided that they are documented
    as used in instruction for 3 months prior to the
    assessment window
  • Accommodation is content-area specific
  • Bubble the accommodation number
  • Not necessary to bubble a program (Section 3)
  • Never permissible to read the Reading test as
    an accommodation

64
English Language Learners Participation
  • After three years in U.S. schools, excluding
    kindergarten
  • Students must participate in English language
    assessment with or without accommodations.
  • Waiver to continue testing student in his/her
    home language is available for up to two
    additional years.
  • Waiver request submitted by district
    superintendent to NM Secretary of Education
  • Waiver is effective only for current year

65
English Language Learners New to U.S.
  • Option available first year in U.S. only
  • May receive language exemption from Reading test
  • Language proficiency assessment substituted for
    participation
  • Must take Math and other assessments
  • Scores do not affect AYP performance results
  • Exchange Students are exempt from participation
    in the NMSAP

66
NMELPA NMELPT Specifics
  • Link for materials presented at the 2007 fall
    training for the NMELPT (Placement Test) and the
    NMELPA (annual test)
  • http//www.ped.state.nm.us/div/acc.assess/assess/i
    ndex.html
  • See heading NMELPA Training Documents
  • 1. PowerPoints of 2007 Fall Training presented by
    HAI
  • 2. PDF version of PowerPoints of 2007 Fall
    Training presented by HAI
  • 3. PDF version of allowable accommodations for
    the NMELPA (includes NMELPT)
  • 4. Appendix I Home Language Survey
  • 5. Appendix II - Sample Teacher Language
    Observation Form
  • 6. Appendix III Sample Student Language Survey

67
Parental Refusal Form
  • Parents have the right to refuse participation of
    their child in the New Mexico Statewide
    Assessment Program.
  • Parents take the refusal to the principal
  • Principal notifies the district office personnel
  • District office personnel should counsel the
    parent
  • Parental Refusal form must be completed and kept
    on file

68
Assessment Audits and Monitoring
  • Annual PED reviews
  • Winter 2007/Spring 2008
  • Randomly selected sites statewide
  • PED sends information about process,
    expectations, and scoring rubric
  • PED conducts interview and review of documents on
    security procedures, TA qualifications, and
    accommodations

69
Audits (contd)
  • PED sends report with recommendations and score
  • Site submits action plan as needed
  • PED conducts follow-up audit

70
TA Assessment Support Process
  • Refer to the relevant TCM and/or DFA first.
  • Ask the STC
  • Ask the DTC if the STC is not available or has
    questions

71
DTC Assessment Support Process
  • Check the PED Procedures Manual for questions
    about policies or procedures
  • Call the PED at 505-827-6683
  • Contact the appropriate contractor as directed in
    the relevant TCM for questions about materials.
  • Harcourt 1-800-763-2306
  • CustomerSupportCenter_at_harcourt.com

72
Returning Test Materials
73
Returning Test Materials
  • General Guidelines
  • Test Coordinator Kits
  • Packaging Scorable Test Material
  • Packaging Non-Scorable Test Material
  • Helpful Hints

74
General Guidelines
Harcourt
  • District/School Materials returned to Harcourt
    for scoring are separated by
  • Language (English or Spanish)
  • Type (Scorable or Non-Scorable)
  • School
  • Grade

75
Test Coordinator Kits
  • Test Coordinator Kits (TCK) supply all materials
    necessary to return testing material for
    processing
  • Separate Test Coordinator Kits are supplied for
    English and Spanish versions of the tests
  • Materials contained in the English and Spanish
    TCKs are color coded and specific for each
    language version of the test for SBA and NMHSCE

76
Test Coordinator Kits (Cont.)
  • Districts
  • Each participating district will receive a
    separate District Test Coordinator Kit for
    English and Spanish if applicable
  • Each participating school will receive a separate
    School Test Coordinator Kit for English and
    Spanish if applicable
  • Charter, BIA, and State Supported Schools
  • Each participating school will receive a separate
    School Test Coordinator Kit for English and
    Spanish if applicable

77
TCK Materials
  • Both English and Spanish District TCKs contain
  • Blank SSID Sheets
  • District Masterfile Sheets (MFS)
  • Return Labels
  • Shipping Labels
  • Paper Bands
  • Both English and Spanish School TCKs contain
  • Pre-Slugged SSID Sheets
  • Building Masterfile Sheets (MFS)
  • Paper Bands

78
Packaging Scorable Material
  • The DTC will ensure
  • Paper Bands are used to bundle scorable answer
    document together by grade for each school
  • A complete SSID Sheet is placed on top of each
    grade level stack
  • Scorable material is placed in a box with a
    complete color coded scorable return label
  • The District MFS is placed in box 1 of scorable
    materials for the district

79
Packaging Non-Scorable Materials
  • The DTC will ensure
  • Only testing material that will not be scored is
    placed in the non-scorable boxes
  • Non-scorable material is placed in a box with a
    complete color coded non-scorable return label

80
SSID Sheets
  • Scoring Service Identification Sheets
  • Determine information printed on Score Reports
  • A complete SSID Sheet must be placed on top of
    each group of answer documents to be scored

81
Master File Sheets
  • Building MFS
  • White MFS for English TCK
  • Buff MFS for Spanish TCK
  • Single School per page
  • STCs place Building MFS in Box 1 of Scorable
    Material

82
Master File Sheets
  • District MFS
  • Multiple Schools per page
  • Summary of Building Master File Sheets
  • DTCs place in Box 1 of Scorable Material for the
    district

83
Return Labels
  • Each District TCK will contain color coded return
    shipping labels
  • There are two types of labels for each language
    version of the test
  • Scorable
  • Affix outside the scorable material boxes
  • Non-Scorable
  • Affix outside the non-scorable material boxes

84
Helpful Hints
  • Contact the carrier two to three days in advance
    to schedule material pick up
  • Retain copies of the MFS
  • Record tracking numbers for both scorable and
    non-scorable boxes

85
(No Transcript)
86
Lunch Break
  • Please hand in your cards containing questions
    for the topics covered in the morning session
    before leaving for lunch.

87
AYP Data Collection Reporting
  • Academic Growth and Analysis Bureau

NMPED Assessment Evaluation Bureau
88
New for 2007-08
  • No major changes in AYP tests or calculations
  • STARS will be used for secure reporting and
    demographics
  • Biogrid reduced to identifiers only for PED
    (expanded for BIA)
  • Begin Graduation Cohort method

Less leniency for STARS submission errors
89
Data Collection and Reporting Year-Round Process
  • Data Reporting in STARS SIS (40D, 80D, 120D,
    EOY) attendance, FAY, graduation
  • This year there will be a PreID Label Snapshot
    (January) and a Test Window Snapshot (March)
  • PreID Labels (December January)
  • Biogrid (February March)
  • Biodata Review (April May)
  • Graduation and Attendance Rates (June)
  • AYP Calculations Designations (July August)

90
PreID Labels
  • For all students grades 3-9, 11 (Districts
    collect data for Charter Schools)
  • More efficient and accurate than bubbling
    Biogrid
  • Longest opportunity to correct information

91
PreID Labels Process
Submit January snapshot
Review reports in STARS
January
Resubmit corrected data to STARS
Data sent to vendors
Early February
Vendors send labels rosters to districts
March
Districts distribute to schools
92
Destroy PreID Label When
  • Students name is wrong (first, last, middle)
  • State Student ID number is incorrect (not match
    SIS)
  • Date of Birth is wrong (not match SIS)

93
Destroy PreID Label When
  • Student is no longer enrolled in school

94
Use Only One!
Correct Identifiers?
X
Incorrect Identifiers?
Bubble !
Must match STARS
95
Dont Forget. . .
  • Must bubble Section 2 for all students
  • If applicable,
  • Test Completion Status
  • If applicable,
  • Accommodations
  • All students (grades 4 and above)
  • Form number

96
This Years Biogrid
ID
Name
DOB
Test Information
(Pre-ID Label)
97
Biogrid
Identifiers are crucial
Because all demographics come from STARS
(except for BIA Schools)
X
98
Biogrid Changes
  • No Feeder Schools
  • No Demographics

99
Data Issues
  • Quality of STARS submissions (missing or invalid
    codes)
  • Full Academic Year
  • ELL, SWD, and FRL
  • Graduation
  • Attendance

100
STARS
  • Every submission is important (FAY, Graduation,
    Attendance)
  • Use verification reports
  • If student has never been submitted their test
    wont count
  • Appeals next year will not consider submission
    errors

101
Full Academic Year
  • The definition of a Full Academic Year is
    continuous enrollment in the
  • School
  • District

In other words, there are two kinds of Full
Academic Year Or FAY
102
Definition FAY
  • FAY school is YES if student is
  • Enrolled on 120th day of previous school year
  • AND
  • Enrolled on 40th day and 80th day of current
    school year
  • AND
  • Enrolled for the test window and takes the test

103
FAY is determined from STARS submissions
120D
  • 120th Day previous year
  • 40th Day current year
  • 80th Day current year
  • (Test Data)

40D
80D
Test Day
104
FAY Transition Grades
x
  • FAY school is YES if student is
  • Enrolled on 40th day, 80th day, and first day of
    test window of current school year
  • AND
  • Has transitioned from elementary to middle
    school, middle school to high school, etc. within
    the district.

120D
40D
80D
Test Day
105
FAY New School
x
  • FAY school YES if student is
  • Enrolled on
  • 40th day
  • 80th day
  • and for test

120D
40D
80D
Test Day
106
FAY - District
  • If FAY SCHOOL Yes
  • FAY DISTRICT Yes

School Yes
District Yes
107
ELL Coding
  • 0 No/Never an ELL Student
  • 1 Yes, Currently ELL (NEP/LEP)
  • 2 Exited Year 1 (FEP)
  • 3 Exited Year 2 (FEP)
  • 4 Exited Year 3 (FEP)

Codes that indicate ELL Yes
108
SWD Coding
  • SPED Yes
  • Primary Disability not Gifted

No other distinction is made in Students with
Disabilities
109
Economically Disadvantaged Coding
  • FRL Schoolwide
  • FRL Targeted

If field is missing, it defaults to No
110
Who is a Graduate?
  • Enrolled as 9th grader in 2004
  • Receives a standard diploma
  • Graduates in 2008
  • (5 years may be allowed for special subgroups)

111
Who is not a Graduate?
  • Recipients of GED
  • Recipients of Certificates of Completion
  • Students exiting from your school who do not
    graduate elsewhere in the state

112
Who is Exempt?
  • Foreign exchange students
  • Students who transfer out of state
  • Returning 12th graders with IEPs continuing to
    receive FAPE
  • Students exiting to private or home school
  • Deceased

113
Keys to Accurate Rates
  • Document any senior who leaves the state, or the
    public education system (PED does not get this
    data).
  • Record all of your graduates in STARS including
    winter (early) graduates.
  • Finalize EOY reporting early to allow additional
    time to review grad lists.
  • Ensure that staff are available in summer months
    to review lists.

114
Attendance
  • Per STUDENT
  • No minimum on duration of enrollment
  • One student can contribute to several schools
  • Every student has the same weight in the
    calculation

Old Calculation (Not correct)
Total Days Attended Total Days Enrolled
115
Attendance
?
?
?
?
The old calculation Days Attended 5 6
120 120 251 Days Enrolled 10 20 120
120 270
93
116
Utilize STARS reports
  • Attendance, rate for each reporting period
  • Graduation, list of eligible graduates for your
    school
  • Demographics, student rosters as well as
    aggregate summaries
  • Yearly AYP Summaries, 2 years
  • Achievement Gap Summaries, 2 years

Check Data Submissions throughout year. Dont
Wait until AYP!
117
Data Quality Submissions
  • Jared Vigil, STARS Helpdesk
  • 827-7935, jared.vigil_at_state.nm.us
  • Kate Cleary, STARS Coordinator
  • 827-9985, kathryn.cleary1_at_state.nm.us

118
AYP Questions?
Helpdesk 827-6508 (Cindy) 827-6528
(Tom) 827-6509 (Stephanie) 827-6799
(Margaret) Procedures Manual http//www.ped.state.
nm.us/ search Procedure Manual and get latest
version Accountability Workbook http//www.ped.sta
te.nm.us/ search Accountability Workbook and
get latest version
119
For Questions about Other Assessments
  • Anne Bradley (NMHSCE and SBA)
  • 827-4276, anne.bradley_at_state.nm.us
  • Mona Martin (NMAPA)
  • 827-6577, mona.martin_at_state.nm.us
  • Robert Romero (NMELPA)
  • 827-6683, robert.romero1_at_state.nm.us

120
Questions on Data Issues
Write a Comment
User Comments (0)
About PowerShow.com