Fire Procurement - PowerPoint PPT Presentation

1 / 95
About This Presentation
Title:

Fire Procurement

Description:

(a) General ... Agency-provided medical care records. Agency-provided repairs, parts, and supply invoices ... Fuel Issue books or Logs? Establishing fuel rates ... – PowerPoint PPT presentation

Number of Views:52
Avg rating:3.0/5.0
Slides: 96
Provided by: adpcoor
Category:
Tags: fire | procurement

less

Transcript and Presenter's Notes

Title: Fire Procurement


1
Fire Procurement 101National Logistics Workshop
2
Objectives
  • 1. Review and provide understanding of the
    acquisition process for fires.
  • 2. Review the responsibilities of Logistics
    Section personnel in administration of EERAs,
    Land Use Agreements and other contracts.

3
Service and Supply Plan
  • Incident agency establishes
  • Identified supplies, equipment, and services
  • Provided to the PROC and buying team leader.
    (IIBMH, Chapter 20)

4
Requisitioning Procedures
Buying Team
IIBMH, Chapter 20
5
Sources of Supply(IIBMH, Chapter 20)
  • National cache system
  • GSA
  • NIFC interagency contracts
  • Open market procurement
  • Contract crews
  • Engine and tender contracts
  • Structural engines
  • Bus contracts

6
SAFETY CONCERNS AND CONTRACTING ISSUES
  • Standards for Survival (Fallers, dozer operators,
    etc.)
  • Work Rest Ratio
  • Language Barriers Contract Crews
  • Crew Carriers
  • Increased size of Contract Workforce
  • Lack of Government Direction and Oversight
    (Experience and Leadership)
  • Fire Taking an Active Role Developing Equipment
    Needs

7
Acquisition Methods(IIBMH, Chapter 20)
  • Purchases by most efficient method
  • Resource order number on all purchase documents
  • Original purchase documentation retained by home
    unit
  • Copy provided for incident records

8
TYPES OF DELIVERY SYSTEMSFORFIRE PROCUREMENT
  • EERAs (Regional and Local)
  • Examples Dozers, Fallers, Vehicles w/operator,
    Generators, Laundry, Pack Strings, School Buses
    and Crew Buses, Carpenters w/tools, copy
    machines, fax machines, Refrigeration Trucks,
    Vans, Aircraft, etc.

9
TYPES OF DELIVERY SYSTEMSFORFIRE PROCUREMENT
  • Interagency Contracts (FS, BLM/Park Service/BIA/
    States)
  • National Contracts
  • Region 6 Engine/Tender FS
  • Crew Contract State of Oregon
  • Aircraft (Tankers Helicopters) Retardant,
    Portable Retardant Plants, Catering, Commissary,
    Showers, Crew, Engines, etc.)

10
TYPES OF DELIVERY SYSTEMSFORFIRE PROCUREMENT
  • Others
  • BPAs (Basic Ordering Agreements), Food, Lodging,
    Grocreies, Hardware, General Supplies, Copy
    Machines, Fax Machines, Cell Phones, Etc.
  • Credit Cards
  • Checks
  • Purchase Orders (Required for Property Items)

11
Emergency Equipment Rental Agreement (EERA),
OF-294
  • Preferred Hiring Methods. (IIBMH,
    Chapter 20)
  • Geographic area may establish standard rates.
  • If no rate, PROC negotiates rates
  • PROC advises contractor of specific conditions of
    hire

12
Emergency EquipmentRental Agreement,
OF-294(IIBMH, Chapter 20, Exhibits)
13
(No Transcript)
14
(No Transcript)
15
(No Transcript)
16
TERMS AND CONDITIONS
  • OF 294 EERA
  • Clause 1. Condition of Equipment All equipment
    furnished under this agreement must be in
    acceptable condition. The Government reserves
    the right to reject equipment which is not in
    safe and operative condition.
  • Clause 8. Exceptions (a). No further payment
    under the payments clause will accrue during any
    period that equipment is not in a safe operable
    condition or when Contractor furnished
    operator(s) is not available.

17
TERMS AND CONDITIONS
  • OF 294 EERA
  • Clause 13. Personal Protective Equipment The
    Government considers operators as fireline
    personnel who will use and wear specified
    articles of personal protective equipment. The
    following mandatory items will be used by the
    Contractor, to operators performing within the
    scope of this agreement
  • (a) Clothing (1) Flame resistant pants and
    shirts (2) Gloves (either nomex or chrome tanned
    leather, when not furnished by the contractor)
    (3) Hard Hat (4) Goggles or safety glasses.
  • (b) Equipment (1) Fire shelter (2) Headlamp
    (3) Individual First Aid Kit (4) Other items in
    addition to these three, may be issued by the
    Government.
  • Operators shall wear the items of clothing
    issued and maintain the issued equipment in a
    usable and readily available condition. Upon
    completion of the contract assignment, all issued
    items of clothing or equipment shall be returned
    to the Government. Deductions will be made for
    all Government equipment not returned by the
    Contractor.

18
EERA Administration(IIBMH, Chapter 20)
  • The procurement unit records equipment time in
    accordance with the EERA.

19
EERA DRAFT LANGUAGE (R6)
  • FIREARM-WEAPON PROHIBITION The possession of
    firearms or other dangerous weapon (18 USC 930
    (f)(2) are prohibited at all times while on
    Government Property and during performance of
    services under this agreement. The term
    dangerous weapon does not inlcude a pocket knife
    with a blade less than 2-1/2 inches in length or
    multi purpose tools (Leatherman type tool or
    equivalent).

20
EERA DRAFT LANGUAGE
  • 19. WORK REST and LENGTH OF ASSIGNMENT
  • (a) General
  • (1) To maintain safe and productive incident
    activities, the Contractor shall appropriately
    manage work and rest periods, assignment
    duration, and shift length for their personnel.
    The Contractor shall plan for and ensure that all
    personnel are provided a minimum 21 work to rest
    ratio (for every 2 hours of work or travel,
    provide 1 hour of sleep and/or rest).
  • (2) Shifts exceeding 16 hours, including travel
    time, shall be approved in writing by the
    Incident Commander, in advance. Mitigation
    measures shall be employed to achieve compliance
    with 21 work to rest ratio policies
  • Mobilization / Driver Limitations
  • When traveling to and from an assignment, a
    single driver shall not exceed 10 hours driving
    time in a 15-hour duty day with 8 hours off
    between shifts. A driver must have 8 consecutive
    hours off duty after driving. Multiple drivers
    shall not exceed 15 hours in a 15 hour duty day.

21
EERA DRAFT LANGUAGE
  • 19. WORK REST and LENGTH OF ASSIGNMENT (cont.)
  • (c) Initial and Extended Attack
  • Within the initial 48-hour period, for initial
    attack and extended attack operations, work and
    rest periods may vary in length. Full compliance
    with the 21 work to rest ratio must be
    accomplished. This requires a minimum of 16
    hours rest spread over the 48 hours. Any shift
    in excess of 16 hours requires approval in
    writing by the Incident Commander, in advance.
  • (d) Work/Rest
  • (1) The use of the words work and rest used
    in this clause are for defining work/rest periods
    only and not for the purposes of compensation.
  • (2) For the purposes of defining work/ rest in
    the context of the 21 work/rest ratio, work is
    considered to be any time an individual spends on
    shift including meal breaks (compensable or
    non-compensable), and any individual rest breaks
    less than 1.5 hours in length
  • (3) Rest is considered all time off shift and
    any individual rest breaks 1.5 hours or longer.

22
EERA DRAFT LANGUAGE
  • 19. WORK REST and LENGTH OF ASSIGNMENT (cont)
  • LENGTH OF COMMITMENT
  • Contract personnel/resources shall adhere to
    current work/rest and days-off policies.
    Government options consist of
  • (1) The contractor provides replacement
    operators(s). Replacement operator is subject to
    the work/rest and day-off policies.
  • (2) Contract resources may be released after a
    14-day incident assignment
  • (3) The Contract resource (s) may be retained
    under hire and not put on shift to allow proper
    rest. Compensation will either be at the daily
    or guarantee rate.

23
Vehicle/Heavy Equipment Inspection Checklist,
OF-296 (IIBMH, Chapter 20, Exhibits)
24
(No Transcript)
25
(No Transcript)
26
OF-296
27
OF-296
small crack
dent
small scratches
28
Emergency Equipment Shift Ticket, OF-297 (IIBMH,
Chapter 20, Exhibits)
29
(No Transcript)
30
(No Transcript)
31
(No Transcript)
32
Emergency Equipment-Use Invoice, OF-286 (IIBMH,
Chapter 20, Exhibits)
33
(No Transcript)
34
(No Transcript)
35
(No Transcript)
36
(No Transcript)
37
Emergency Equipment Fuel and Oil Issue, OF-304
(IIBMH, Chapter 20, Exhibits)
38
(No Transcript)
39
Emergency Equipment Fuel and Oil Issue, OF-304
40
Other Supporting Documents(IIBMH, Chapter 20)
  • Agency-provided medical care records
  • Agency-provided repairs, parts, and supply
    invoices
  • Claim documentation
  • Outstanding or poor performance documentation

41
Contract Claims(IIBMH, Chapter 20)
  • Contract dispute claims may be settled by a
    contracting officer acting within their
    authority, and within limits set by the incident
    agency. The PROC coordinates with the incident
    agency for claims settlement processes.

42
Documentation
  • Incident personnel with knowledge of a potential
    contract claim should provide information to the
    PROC.
  • Person supervising/managing equipment is
    responsible for documenting damage and initiating
    the claim investigation

43
Investigation Report Should Include
  • Description of damage
  • Law enforcement investigation report, if
    applicable
  • List of witnesses and statements
  • Sketches, maps, diagrams, or photographs of scene
    or equipment

44
Filing a Claim
  • No specific form, but must be in writing
  • Claimants complete name address
  • Signature of equipment owner
  • Claimants statement of facts
  • Itemized list of amount claimed
  • Witness statements if available

45
Settlement
  • The contracting officer reviews the investigation
    report, contractor claim, and other pertinent
    documentation. Based on this information, the
    contracting officer documents their findings and
    determinations.
  • The contracting officer presents the
    determination to the contractor for acceptance
    and government/agency release from future claims.

46
Settlement (cont.)
  • Upon settlement, claim is attached to the
    Emergency Equipment Use Invoice, OF-286 and
    forwarded to payment office
  • If not settled the claim is forwarded to the
    incident agency.
  • Payment for actual equipment use shall not be
    delayed beyond a reasonable period.

47
Property Management
  • Incident agency and/or buying team to document
    incident purchased property to be returned to the
    incident agency

48
Purchase versus Rental
  • We need to acquire property in the most
    advantageous method.
  • Purchasing equipment may be a better deal.
  • Equipment purchased must be returned to the cache.

49
(No Transcript)
50
(No Transcript)
51
(No Transcript)
52
(No Transcript)
53
Land Use Agreement, page 1
54
Land Use Agreement, page 2
55
Land Use Agreement, page 3
56
Facility Use Agreement, Page 1
57
Facility Use Agreement, Page 2
58
Facility Use Agreement, Page 3
59
Facility Use Agreement, Page 4
60
Facility Use Agreement, Page 5
61
Facility Use Agreement, Page 1
62
Facility Use Agreement, Page 2
63
Facility Use Agreement, Page 3
64
Facility Use Agreement, Page 4
65
Facility Use Agreement, Page 5
66
FACILITIES UNIT LEADER
  • Needs and Method of Hire
  • Land Use/Facility Use Agreements Evaluate cost
    using a 30 day period
  • Generators Daily/Weekly/Monthly
  • Tents Daily/Weekly/Monthly
  • Office Trailers Daily/Weekly/Monthly
  • Copy/Service Trailers Daily/Weekly/Monthly

67
FACILITY UNIT LEADERSContinued
  • Toilets Daily/Weekly/Monthly
  • Service per cleaning
  • Disposal mileage and dump fee (if applicable)
  • Sanitation Grey Water Trucks Daily
  • Potable Water Trucks Daily (Use NIFC
    Requirements in Catering Contract)
  • Potable Water/Grey Water - Established Rates
    with City

68
FACILITY UNIT LEADERSContinued
  • Laundry National Contract
  • Showers National Contract
  • Gators/Golf Carts Weekly/Monthly
  • Refrigerated Vans Daily plus Mileage
  • Tables/Chairs Weekly/Monthly

69
FACILITY UNIT LEADERSContinued
  • Copy Machines Weekly/Monthly
  • Fax Machines Buy/Weekly/Monthly

70
Ground Support Unit
  • Inspections, pre and post
  • OF-296
  • Ensure we have safe equipment
  • Establish documentation for claims
  • Need close contact with PROC and Equipment Time
    Unit
  • Standards for Survival Training

71
Ground Support
  • Ground support role in claim resolution
  • Importance of inspections
  • Normal wear and tear. PROC will determine but
    may need expertise of mechanic.
  • Tires
  • Paint scrapes
  • Clogged air filters

72
On Paper, this is the same machine
73
As this. Any difference?
74
(No Transcript)
75
(No Transcript)
76
(No Transcript)
77
(No Transcript)
78
(No Transcript)
79
(No Transcript)
80
(No Transcript)
81
(No Transcript)
82
(No Transcript)
83
Ground Support Unit
  • Buses
  • Other applicable laws and regulations
  • Commercial Drivers Licenses
  • DOT Regulations (Federal Motor Carrier Safety
    Regulations)
  • DOT Safety Inspections

84
Ground Support Unit
  • Fuel Trucks Fuel Issues
  • No fuel with dye (red diesel)
  • Fuel Issue books or Logs?
  • Establishing fuel rates to charge contractors
  • Nursing the fuel truck or delivery charge for
    fuel?

85
Ground Support
  • Vehicle rentals (without drivers)
  • Need to track all rental vehicles assigned to
    unit
  • May be on EERA or Buying Team may have on their
    VISA. Either way, we need to track.
  • National GSA Contract does not cover off-road use
  • Vehicle rentals (with AD drivers)

86
Ground Support
  • Tire Repair
  • Charge contractors for repairs
  • Shop Trucks Maintenance and Repair
  • Check on the current rate to be charged for the
    Geographic Area. These rates differ from Area to
    Area.
  • What type of truck is needed? Heavy diesel
    mechanic or lighter vehicles.

87
Ground Support
  • Transports (lowboys)
  • Decide to release or keep under hire.
  • Pilot vehicles (when required by law)
  • Depending on Area, these may or may be paid an
    additional rate.

88
Ground Support
  • Noxious Weed Cleaning
  • Are there standards?
  • What type of equipment is needed for cleaning?
  • Wash at camp or at other location?

89
Ground SupportCrew Contract Crew Transportation
  • Vehicles shall meet all State and Federal laws
    relating to motor vehicles operating within the
    States of Oregon and Washington.
  • Government reserves the right to conduct vehicle
    safety inspections at the incident.
  • Vehicles that are determined to be unsafe for
    operation may be grounds for Contractor being
    rejected from participation in the Incident.

90
SUPPLY UNIT LEADERS
  • Issue of Consumable and Non Consumables
  • Property Accountability
  • Incident Supply Card
  • Bar Code Reader

91
SUPPLY UNIT LEADERSContinued
  • Ordering Manager
  • Resource Orders Tracking
  • Requests and Confirmation of Orders
  • Works with Buying Team
  • Issues Block of Order Numbers
  • Invoices to Buying Team

92
SUPPLY UNIT
  • Top 10 Bizarre Resource Orders in 2000
  • 1. Hawaiian Ginger (must be grown in Hawaii)
  • 2. Latte Machine
  • 3. Motel Rooms at casinos
  • 4. 500 or 600 handheld mirrors
  • 5. Out of season fruit
  • 6. 4-wheelers w/drivers
  • 7. Blow dryers
  • 8. Clipboard w/built-in calculator
  • 9. Bibles and dice
  • 10. 1800 Bandannas

93
FOOD UNIT
  • Caterer is National Contract
  • Supplemental Food

94
COMMUNICATION UNIT LEADER
  • Communication Trailers Both Contractor and
    Cooperator Supplied
  • Satellite Phones/Cell Phones
  • Wireless Communication Contract Services
  • Issuing Radios
  • Cloning Radios
  • Battery Exchange

95
MEDICAL UNIT
  • EMTs, Paramedics
  • Ambulances
  • Life support
  • Advanced Life support
  • Contract Medical Units
  • Agency Provided Medical Care (APMC)
  • BPAs, block of numbers (M)
  • Medical services to contractors
Write a Comment
User Comments (0)
About PowerShow.com