Consolidation Recommendations UCDHSC Academic and Student Affairs

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Consolidation RecommendationsUCDHSC Academic
and Student Affairs

• Denison Auditorium
• August 13, 2007
• Mark Heckler, UCDHSC Provost

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Change Management

• Realize potential benefits
• Provide effective communication
• Define mission, vision, and goals
• Promote unity
• Address employee concerns
• Use effective implementation methods

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ASA Consolidation Vision

• A vision for the future structure of UCDHSCs
  Academic and Student Affairs organization is one
  that
• maximizes its ability to support UCDHSCs
  multiple missions of learning, discovery,
  engagement, and clinical care,
• has programmatic identity rather than geographic
  identity,
• delivers university-wide programs by units that
  report to a single leader, usually at the
  associate vice chancellor level
• operates as a part of a single seamless
  university sited in many places and
• focuses on service delivery that maximizes
  accessibility and convenience for students and
  faculty across the universitys many locations.

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Guiding Principles

• Be centered on student and faculty success
• Seek to do some good
• Operate as a single academic and student affairs
  enterprise in all divisions no later than July 1,
  2008
• Maintain or enhance the FTE within academic and
  student affairs, though responsibilities will
  change for some employees
• Inform employees affected by a proposed change
  first

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Work Teams

• University Libraries
• Student Life and Activities
• Health Services, Counseling and Disability
  Services
• Student Success, Career and Academic Support
  Services
• Diversity and Inclusion
• Technology and Academic Support
• Student Recruitment
• Undergraduate Students, First Year and Transfer
• Graduate Students
• Professional Students
• Pre-Collegiate and Graduate/Professional
  Pipeline Programs

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Work Teams

• International Education
• Academic Affairs
• Undergraduate Experiences
• Outcomes Assessment
• Faculty Development
• Reappointment, Tenure, and Promotion
• Program Review
• Extended Studies and Colorado AHECs
• Residents and Fellows Programs
• Inter-professional Education
• Summer Programs
• Commencement
• Student Records

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Guiding Question

• What changes in the structure and work
  performed in the work teams area(s) are
  recommended to ensure that these areas operate
  in concert with the organizational assumptions?

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From Work Team Reports to Implementation

• Work Team Reports Submitted
• Advisory Committee Review
• Meeting with Work Team Co-Chairs
• Advisory Committee Recommendation
• Staff Meeting to Discuss Recommendation, Process,
  Timeline
• Provosts Decision
• Announcement
• Implementation

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Current Overall Structure
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Proposed Structure Academic Affairs
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Proposed Functions Academic Affairs
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Proposed Structure Student Affairs
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Proposed Structure Undergraduate Experiences
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Proposed Structure Internationalization
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Proposed Structure Diversity Inclusion

• Vice Provost and AVC for Diversity Inclusion
• Leadership of UCDHSC Diversity Inclusion
  Strategies
• Work with Schools/Colleges on Diversity Plan
  Development, Implementation, and Evaluation
• Facilitate Faculty Recruitment and Retention
• Develop Graduate, Professional, and Health
  Professions Student Pipelines
• Enhance Educational and Cultural Programs
• Expand Community Outreach Partnerships
• Final Organizational Structure TBD

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24-Month Work-Plan Institution-Wide

• Complete Strategic Planning and Implementation
• Commence Accreditation Planning
• Continue Student Information System
  Implementation
• Complete Move to Anschutz
• Implement ASA Organizational Structure and Fill
  Key Leadership Positions
• Extend Key Services Across University Faculty
  Development, Outcomes Assessment,
  Internationalization, Diversity Inclusion

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24-Month Work-Plan ASA Consolidation

• Meet with Constituents to Understand
  Organizational Dimensions
• Continue Phase II ASA Consolidation
• Determine New Meeting Structures
• Implement HR and Budget Changes to Effect a
  Consolidated ASA
• Consolidate Policies
• Evaluate and Adapt Practices as Needed (Common
  Student Fee Plan, Program Review and RTP)

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24-Month Work-Plan ASA Consolidation

• Conduct Resource and Space Needs Assessment
• Plan and Secure Resources to Meet ASA Needs
• Articulate Measures of Success and Create
  Infrastructure for and Culture of Assessment
• Resolve Key Consolidation Logistics
  Transportation, Parking, Video/teleconferencing

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24-Month Work-Plan Academic Affairs

• Support Key Academic Consolidation Initiatives
  CSPH, CTSI, Bioengineering, Joint Anatomy,
  Clinical Health Psychology, Statistics
• Expand Quality Undergraduate Education Initiative
• Launch Consolidated Internationalization Effort
• Strengthen Continuing Professional Education
• Expand Summer Offerings

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24-Month Work-Plan Student Affairs

• Improve Quality and Range of Student Services and
  Activities
• Expand Pre-Collegiate and Other Pipeline
  Initiatives

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24-Month Work-Plan Diversity Inclusion

• Hire Vice Provost/AVC for Diversity and Inclusion
• Hold Conversations with Key Communities
• Launch Consolidated Diversity Inclusion Office

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Questions and Conversation