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Solving The Collaboration Problem

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Solving The Collaboration Problem. Collaboration is the working together of ... For a collaboration to be successful it must have more than one person and ... – PowerPoint PPT presentation

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Title: Solving The Collaboration Problem


1
Solving The Collaboration Problem
  • Collaboration is the working together of
    different people to achieve increase creative
    thinking and maximize intellectual effort.
  • Example of collaborations are groups of students
    working on a school project, camera crew on a
    film set, double teams in tennis and so on
  • For a collaboration to be successful it must have
    more than one person and minimum conflict between
    members involved.

2
Documents in Collaboration Projects
Projects have lots of document that have to be
produced in other to be assessed on standard and
success
Proposal The object of the collaboration and on
what project
Specification What exactly on the project needs
collaboration
Progress Reports Time to time report on how far
the project has advanced
3
Operating manuals Step by step on how the
project workings are to be duplicated if
successful
Feasibility Reports Report on if the project can
be accomplished possible, logical and sometimes
in a specific time frame.
Every single document is produced by each member
of the collaborative group which in turn
increases the success level of the project
because each part of the document is well focused
with each members expertise
4
Guidelines for a successful Organization of a
Collaborative Team
  • Members of groups should appoint a group manager
  • Define a clear and definite goal (part of
    document)
  • Decide how the group will collaborate example
    each member working on a specific part of project
  • Establish a time frame for completion to increase
    focus
  • Pick a meeting schedule to discuss progress on
    each part of project

5
Create a pattern of communication example
email, face to face, telephone
  • Procedure for dealing with group problem (mostly
    group leaders responsibility)
  • Select a group decision making style example
    group leader makes all the decisions, voting or
    group input
  • Appoint an observer from the group who keeps a
    list of progress
  • Decide how each member will be evaluated example
    would it be by group leader, individual
    evaluation, self evaluation or an outside
    evaluation

6
Conflict within Collaboration Groups
7
On Gender Codes and Communication style
Research and studies have shown that there is a
gender difference between men and women. Studies
have shown that women tend to generally issue
requests more than commands (example Could I have
this report by Friday? Versus have this report by
Friday) and try not to offend. In contrast, men
tend to be assertive and express uncertainty
(example maybe we should, probably we should,
perhaps we can). But none of these traits are
gender specific meaning there are exceptions.
8
On Cultural Codes and Communication Style
An International business expert helps to
describe cultural codes
  • Some cultures are silent types
  • Cultures have different perception of time
  • Cultures are different in willingness to express
    themselves
  • Body language

9
There are ways of coping with these codes and
conflicts of culture. Conflict can be used if it
is resolved quickly
  • Conflict should be expressed and addressed openly
    before the project begins
  • Everyone should be given a chance
  • Take everyones feelings into consideration
  • Opinions should be taken seriously

There are just some but the bottom line is to be
tolerant and respectful of others in the group.
Also most important is the ability to listen to
others attentively
10
Listening is the key to learning, getting along,
and building relationships. When you communicate
do you listen or just talk? Effective
listening requires active involvement
Stages in the process of active listening
  • Hearing the speaker
  • Focusing on the message by tuning off distractions
  • Decoding the message, deciding what it means
  • Accepting the message as the speaker intended
    without biases
  • Storing the message in memory for later recall

11
Creativity is a key asset. Creative thinking is
especially effective in group settings, using the
following techniques
  • Brainstorming This is a technique for coming up
    with useful material its aim is to produce as
    many ideas as possible and is very effective in a
    group setting
  • Brainwriting Enables group members to record
    their ideas
  • Mind-mapping This is more structured version of
    brainstorming it helps visualize relationships
  • Storyboarding A technique for visualizing the
    shape of an entire process

12
Reviewing and Editing Others Work
All documents and work should be reviewed and
edited extensively. Reviewing means evaluating
how successful your document is in conveying its
content to an intended audience
  • Accuracy, appropriateness, usefulness, and legal
    content
  • Material organization for the readers
    understanding
  • Clarity, easy to read and engaging style
  • Effective visuals and page design

13
Editing means to modify or adapt so as to make it
more precise, suitable or acceptable to be read.
Improvements such as these could be used
  • Rephrasing and reorganizing sentences
  • Clarifying a topic sentence
  • Choosing a better word or phase
  • Proof reading for spellings and punctuation

14
Collaborative Meeting
Which do you prefer? To meet face to face and
discuss the group project or meet in virtual
space? There are advantages to both. Face to
face meetings are important when people do not
know each other or they are dealing with
sensitive materialVirtual space can be helpful
when you are dealing with someone who is shy,
prevents personality clashes, and prevent
intimidation within the group
15
QUESTIONS
  • Who would you generally pick for a group manager
    between a male and female knowing what studies
    have shown? (Remember there are exceptions)
  • What collaboration style do you prefer?
  • Can you name other examples of collaborations?
  • Would you keep information from your
    collaboration members if your job dependend on
    it? (Ethics)
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