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2005 Flu Shot Program


... Employee Health Insurance Program and bring their Anthem BCBS card to the clinic ... Anthem Posters or Flyers. You may order these directly from Anthem ... – PowerPoint PPT presentation

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Title: 2005 Flu Shot Program

2005 Flu Shot Program
  • Worksite Coordinators Information

A Salute to You
  • Thank-you for agreeing to be the coordinator for
    your worksite. We couldnt do this important
    program without your help and support.

Coordinators Duties and Responsibilities
  • General Information
  • Prior to the Date of the Clinic
  • Establishing the Date
  • Signing-up Employees
  • Day of the Clinic

General Information
  • Maine Public Health Nurses will once again be
    administering the shots
  • The program is free, but participants must be
    members of the State Employee Health Insurance
    Program and bring their Anthem BCBS card to the
  • This years program will be open to employees,
    spouses and retirees as long as they are members
    of the State Employee Health Insurance Program

General Information continued
  • General worksite clinics are designed to be
    regional or area clinics, not just a clinic for
    your specific building. Once you set a date for
    your clinic, please share the date with employees
    in other nearby state buildings. You may also
    receive calls from employees outside your
    building wanting to sign up for a slot in your
    clinic. Please welcome them in.

General Information continued
  • If your worksite is an office building, office
    type work setting, or at an educational facility,
    you should not plan for your clinic to start any
    earlier than 900 AM unless you have made
    alternate arrangements directly with the Public
    Health nurses.

Correctional and Health Facilities
  • Due to their working with residential
    populations, special flu shot clinics will be
    offered only at correctional facilities and
    residential mental health facilities the weeks
    of September 26th and October 3rd.

Worksite Clinics Outside of Augusta
  • Beginning the week of October 24th, we anticipate
    starting the general worksite clinics for
    worksites located outside the Augusta area.

Worksite Clinics in Augusta Area
  • Daily morning or afternoon clinics can be
    scheduled for Augusta area worksites beginning
    November 21st

Steps To Setting Up A Worksite Clinic
  • Locate space large enough to accommodate the
  • Determine the dates rooms will be available at
    your worksite
  • For space, you will need
  • 1 Very large room or two smaller rooms
  • 1 room for giving the shots and a second room
    where employees can wait 15-20 minutes after
    receiving the shot to make sure there will be no
    adverse reaction

Steps To Setting Up A Worksite Clinic - 2
  • Contact the appropriate Public Health Nurse (PHN)
    Supervisor designated for your area from the
    following list
  • Confirm with the PHN the date(s) for your clinic
  • Once you have the date(s) and time(s)
    established, send to William McPeck
    william.c.mcpeck_at_maine.gov the date, time and
    location of your clinic
  • Begin recruiting employees at your worksite

Public Health Nursing Contacts
  • Northern Maine Area
  • Ft. Kent
  • Caribou
  • Houlton
  • Calais
  • Jeanette Sherman 532-5038(office)
  • Jeanette.Sherman_at_maine.gov

Public Health Nursing Contacts
  • Eastern Maine Area
  • Bangor
  • Ellsworth
  • Machias
  • Contact Jane Davis
  • Jane.Davis_at_maine.gov

Public Health Nursing Contacts
  • Central Maine Area
  • Skowhegan, Fairfield and Piscataquis County
  • Augusta area
  • Farmington area
  • Rockland Area, Belfast area
  • Steve Garascia 624-5334(office)
  • Steve.Garascia_at_maine.gov

Public Health Nursing Contacts
  • Southern Maine Area
  • Greater Portland
  • Portland, South Portland, Scarborough
  • York County area
  • Sanford, Biddeford, Kennebunk, York
  • Lewiston, Auburn, Gray, So. Paris
  • Bath, Brunswick, Topsham
  • Luanne Crinion 795-4450(office)
  • Luanne.Crinion_at_maine.gov

Steps To Setting Up A Worksite Clinic - 3
  • Suggested ways of notifying employees include
  • E-mail A suggested draft e-mail will be sent to
  • Posters and Flyers (8.5 x 11) These can be
    viewed on and downloaded from the Anthem BCBS Web
    site at http//www.anthem.com

To View Anthem Poster and Flyer
  • At http//www.anthem.com
  • Click on Employer near top left of screen
  • Make sure the To Enter box near the top center of
    the page says Maine then hit Enter
  • Go to Health Information box at the top of the
    next page
  • Click on Preventive Care
  • Go to the Health Information/Preventive Care List
    in the center of the page
  • Click on A Flu Shot is Your Best Shot.......
  • Scroll down to bottom of the page to view or
    download the poster, flyer and newsletter article

To Order Anthem Posters or Flyers
  • You may order these directly from Anthem BCBS
  • Determine the number of each you need and then
    place your order by calling Cheryll Coffin
    (cheryll.coffin_at_anthem.com, 207-822-8231) Make
    sure Cheryll gets your local mailing address.
  • Materials are available from Cheryll on a
    limited, first come first serve basis

Steps To Setting Up A Worksite Clinic - 4
  • Have employees contact you to sign up for your
    worksite clinic
  • You may find it helpful to use the sign-up sheet
    that has been sent to you.
  • The nurses can process up to 40 employees per

Steps To Setting Up A Worksite Clinic - 5
  • Try to fill up as many of the slots within each
    hourly block before moving on to the next hour.
    Try to keep the scheduled times as tight as
    possible to maximize the nurses time.
  • Do not book afternoon appointments until the
    morning is completely filled!!
  • Approximately two weeks prior to your clinic,
    contact the PHN again and advise her as to the
    number of employees you have signed up

Steps To Setting Up A Worksite Clinic - 6
  • Just prior to your clinic, remind employees to
    bring their Anthem BCBS health insurance card
    with them to the clinic and to wear a short
    sleeve shirt or blouse

On the Day of the Clinic
  • Either you or an agency representative should
    meet the nurses when they arrive and escort them
    to the designated rooms
  • If needed, assist the nurses with unloading their
    vehicle and finding an appropriate parking space
  • Please orient the nurses to the buildings layout

On the Day of the Clinic - 2
  • Be prepared to give the nurses two things
  • The emergency telephone number for your local
    ambulance service and your physical street
    address so the ambulance will know where to go
  • The sign-up sheet on which you have written the
    names of the employees scheduled for the clinic

On the Day of the Clinic - 3
  • During the course of the clinic, please
    periodically check in with the nurses to make
    sure their needs are met and their questions, if
    any, are answered

  • If you have any questions about your role as a
    coordinator, please call
  • Bill McPeck, Director of Employee Health and
    Safety at 287-6783 or william.c.mcpeck_at_maine.gov
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