MICROFORMS: COLLECTION MANAGEMENT ISSUES - PowerPoint PPT Presentation

1 / 53
About This Presentation
Title:

MICROFORMS: COLLECTION MANAGEMENT ISSUES

Description:

A generic term for a highly reduced photographic copy of text and/or images ... Calgary Herald Christian Science Monitor. Financial Times Gazette (Montr al) ... – PowerPoint PPT presentation

Number of Views:85
Avg rating:3.0/5.0
Slides: 54
Provided by: Mon5
Category:

less

Transcript and Presenter's Notes

Title: MICROFORMS: COLLECTION MANAGEMENT ISSUES


1
MICROFORMSCOLLECTION MANAGEMENT ISSUES
  • LIBR 520 Collection Management
  • Jesse Gardner, mona loh, Manami Saito
  • 20 March 2006

2
DEFINITION
  • Microform
  • A generic term for a highly reduced photographic
    copy of text and/or images stored on a
    translucent medium (microfiche or microfilm) or
    an opaque medium such as card stock (micro-opaque
    or aperture card). Reader-printer machines are
    required to view and make hard copies. (ODLIS)

3
HISTORY
  • 1839 John Dancer
  • 1870 Franco-Prussian War
  • 1930s American academia
  • 1944 Fremont Rider
  • 1950s 60s Library funding
  • 1970s The Miniaturization Craze
  • 1980s Emergence of other technologies

4
FORMATS
  • Roll microfilm
  • 35mm or 16mm
  • Reel, cartridge or cassette

5
FORMATS
  • Roll microfilm 35mm or 16mm reels

6
FORMATS
  • Microfilm cartridges

7
FORMATS
  • Microfilm reader

8
FORMATS
  • Microfilm reader

9
FORMATS
  • Roll microfilm
  • Advantages
  • Ease to use
  • Less likely to be misfiled than microfiche
  • Less likely to be damaged by fingerprints
  • Easy labelling
  • Long microfilm life expectancy

10
FORMATS
  • Roll microfilm
  • Disadvantages
  • Cumbersome
  • Motion sickness
  • Wear and tear
  • Image quality
  • Poor reproduction
  • Cost of equipment

11
FORMATS
  • Microfiche
  • 105mm x 148mm
  • 75mm x 125mm
  • Images are reduced 24x
  • Ultramicrofiche
  • Images are reduced 90x

12
FORMATS
  • Microfiche

13
FORMATS
  • Ultramicrofiche

14
FORMATS
  • Microfiche
  • Advantages
  • Well suited for individual titles and frequently
    updated material
  • Randomly filmed titles interfiled easily
  • Cost of equipment

15
FORMATS
  • Microfiche
  • Disadvantages
  • Higher reduction ratios
  • More liable to damage from contact with surface
  • Time-consuming processing
  • Prone to misfiling, loss and theft

16
FORMATS
  • Aperture Cards
  • A piece of card stock with one or more small,
    cut-out windows in which individual frames from a
    strip of microfilm are mounted

17
FORMATS
  • Aperture Card

18
FORMATS
  • Aperture Cards
  • Advantages
  • Filed and used independently
  • Data recording on the card itself
  • Suited for single-item documents

19
FORMATS
  • Film Jackets
  • Produced from 8mm, 16mm, 35mm and 105mm film
  • Holds only 36 images

20
FORMATS
  • Film Jackets

21
FORMATS
  • Film Jackets
  • Advantages
  • Permits manual annotation
  • Easy to update
  • May be duplicated

22
FORMATS
  • Microfiche, aperture card, and film jacket reader

23
FORMATS
  • Micro-opaques
  • Micro-images on opaque photographic paper

24
FORMATS
  • Micro-opaques

25
FORMATS
  • Micro-opaques
  • Disadvantages
  • Special equipment
  • Image quality

26
USES
  • Microforms
  • Primary applications
  • As a means of protection
  • Permanent copies
  • Distant copies
  • Space reduction
  • Republication of OP material

27
USES
  • Newspapers
  • Microfilm is preferable to the original because
  • Size of originals
  • Binding costs
  • Poor paper stock of newspapers
  • File integrity

28
USES
  • Journals
  • Using microfilm as replacement or back-up medium.
  • Advantages
  • Theft/mutilation
  • Length of article

29
USES
  • Research Materials/Preservation
  • Large-scale micro-publishing projects
  • - A Short-Title Catalogue of Books Printed in
    England, Scotland and Ireland and of English
    Books Printed Abroad, 1475-1640
  • - Early American Imprints
  • Original papers and historical manuscripts
  • Canadian Institute for Historical
    Microproductions

30
USES
  • Cataloguing
  • Basic cataloguing tools like
  • National Union Catalog
  • Library of Congress Catalogs

31
USES
  • Others
  • College catalogues / university calendars
  • Technical reports
  • Government publications
  • Telephone books

32
UBC MICROFORM COLLECTIONS
  • Interview with Mary Luebbe,
  • Reference Librarian Humanities and Social
    Sciences

33
WHAT IS IN THE COLLECTION??
  • - Over 5 million titles
  • - Larger than the librarys book collection
  • - Most microforms are kept at Koerner library

34
ORGANIZATION BY FORMAT
Microcard 18th century pamphlets, journals
Microfiche Microlog (Canadian
Government) CIHM (early Canadiana)
NTIS (National Technical
Information) ASI (American Statistical
Index)
UBC theses Microfilm Newspapers

35
ORGANIZATION IN THE CATALOGUE
  • In the UBC catalogue
  • - Eighty large microform sets
  • - Can be browsed by alphabetical order,
    chronological order or by subject
  • - Often no records for individual titles
  • - Also print catalogues available-
  • Microform Research Collection- A Guide

36
www.library.ubc.ca/micset
37
NEWSPAPERS
  • Examples of Newspapers on Microfilm
  • Calgary Herald Christian Science Monitor
  • Financial Times Gazette (Montréal)
  • Globe and Mail Guardian (Manchester)
  • Moscow News National Post
  • New York Times Observer (London)
  • Vancouver Sun Toronto Daily Star
  • When the microfilm version of a newspaper is
    received the newsprint is discarded.

38
http//toby.library.ubc.ca/webpage/348micro
39
OTHER MATERIALS
  • Other material stored on microforms
  • UBC theses on microfiche (from various
    faculties)
  • University and college calendars, from 1979-1999
    only, are on microfiche
  • The Fine Arts Library Picture Collection also
    lists several microform collections among its
    twenty-five picture collection

40
READING MICROFORMS
  • In Koerner Library there are
  • 16 microfilm readers
  • 6 fiche readers
  • 2 microcard/microprint readers
  • There are also microfilm/fiche readers in
    libraries that carry microforms (Education
    Library, Fines Arts Library)

41
MICROFORMS VS ONLINE DATA
  • With Microforms you are able to
  • see how newsprint was originally
  • formatted, pictures, font, etc
  • acquire collection without licensing fees
  • (Cost of Microforms-Approx 55/ fiche set
    (2-5 slides))
  • Permanently own once it has been acquired

42
COLLECTIONS POLICY
  • UBCs Microforms Collection Policy
  • Aim is to collect materials where academic work
    is being done
  • Requests from faculty to liaison librarian

43
CURRENT ACQUISITIONS
  • - Major newspapers from Proquest
  • - Microlog supplements print collection in
    depository library
  • US government documents (ASI, NTIS), not
    available on web permanently

44
CALL NUMBERS
  • How are microforms catalogued?
  • - Microfilm AW 1
  • - Microfiche AW 2, AW 4, AW 5, or AW 6.
  • (major sets are arranged alphabetically by
    title)
  • - Microcard Call numbers begin with AW 2
  • - Microprint AW 10 (in storage)

45
PUBLIC LIBRARY MICROFORMS COLLECTION
  • Greater Victoria Public Library
  • Vancouver Public Library

46
PUBLIC LIBRARIES
  • Libraries and Staff Interviewed
  • Greater Victoria Public Library (Magazines and
    Newspapers). Supervisor 20 Dec. 2005
  • GVPL (MN). Additional Staff 13 Feb. 2006
  • Vancouver Public Library (Newspapers and
    Magazines). Tara OCoffey, Librarian II 22 Feb.
    and (email) 7 Mar. 2006

47
GVPL MICROFORM
  • Exclusively Microfilm, for instance
  • Passenger Lists (Immigration by Sea) for
    Vancouver, Montreal, and Halifax (various dates
    spanning 1866 to 1922).
  • Canada and B.C. Census Data (1666 to 1906, when
    applicable)
  • Financial Post back-issues
  • Decreasing rapidly in use with reliable stock
    market information online.
  • Vancouver Sun (1942 1953 and 1988 current)
  • Missing issues not replaced available elsewhere.
  • Globe and Mail (Jan. 1977 current).
  • New York Times (January 1939 to October 1997).
  • Collection ceased due to budgetary concerns
    available elsewhere.

48
AND MORE
  • The Victoria Times Colonist and predecessors
  • Times Colonist September 1980 Current
  • Victoria Daily Times 1884 August 1980
  • Victoria Daily Colonist 1907 July 1980
  • Note VPL has many more B.C. Newspapers.
  • Why Microforms? Fewer of the management, storage,
    and (especially) preservation issues than are
    inherent in newsprint.
  • Consensus here by both GVPL and VPL

49
TECHNOLOGY
  • Microform Readers
  • Six at GVPL, 16 at VPL (1 is InfoTrac)
  • Use results in wear on the machines
  • Replacement vs. Repair
  • The libraries prefer the latter - Budgetary
    concern.
  • VPL is more likely to replace a machine if it
    wore out from high use repair would only be a
    temporary solution.
  • Alternatives to Microform?
  • VPL has full-text access but lack of images may
    be a concern to many users.

50
PURPOSES OF USE
  • At GVPL it is primarily popular (local)
    research.
  • What was in the news?
  • Local History (People Events)
  • Genealogical research
  • passenger lists and obituaries
  • VPL has a bit more scholarly research activity,
    but is generally similar.

51
BUDGETARY CONCERNS
  • Budget
  • Both VPL and GVPL have a Microforms budget line
    within Newspapers Magazines budgets (assessed
    yearly).
  • Inadequate budget results range missing from
    Vancouver Sun or New York Times 1997 to present
    at GVPL.
  • Technology is included in the budget both
    locations prefer repairs to replacements (done if
    absolutely necessary)

52
SPATIAL CONCERNS
  • Space
  • GVPL ample space for and in cabinets.
  • VPL growing space issues (not much room for
    additional cabinets) in the Newspapers and
    Magazines Division are partially resolved by use
    of Special Collections.
  • Applies only to Newspapers
  • Items put here tend toward oldest items, limited
    print-runs, and least-use newspapers.

53
(DE)SELECTION in MICROFORMS
  • Reasons for or against continuing a title
  • Availability of other access points?
  • (GVPL) Vancouver Sun on Microfilm can be found
    elsewhere - i.e. VPL (ILL?)
  • (GVPL) Times Colonist not electronically
    accessible to any degree like the depth of the
    microfilm collection.
  • (VPL) access by Interlibrary Loan provided.
  • GVPL has ILL too but this wasnt a given
    response.
Write a Comment
User Comments (0)
About PowerShow.com