BatchCat and Catalogers Toolkit for Voyager Ann Kemper, Cataloging Librarian Jane Hutton, Systems Li

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BatchCat and Catalogers Toolkit for Voyager
Ann Kemper, Cataloging LibrarianJane Hutton,
Systems LibrarianState Library of
PennsylvaniaKLN Catalogers/Systems Meeting,
October 21, 2004
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BatchCat
Catalogers Toolkit
ChangeSfdText
CorrectionReceiver
Location Changer
Spine Labels
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BatchCat BatchCat.DLL a set of
functions that need to be called by another
program in order to operate.Located in
C\Winnt\systems32 ( Batchcat.pdf in the same
folder) The BatchCat interfacean unofficial
guide by Gary Strawnhttp//www.library.northwest
ern.edu/public/voyager2000/programming/vgerbatchca
t.doc
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Gary Strawn The Wizard !
Northwestern University Catalog Dept., -
Authorities Librarian/Cataloger and Library
Systems Analyst/Programmer Our good fortune that
Northwestern is and has been - a Voyager
library !
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http//www.library.northwestern.edu/public/
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http//www.library.northwestern.edu/public/voyager
2001/
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The Wizard provides
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Catalogers Toolkit - installed on the PC -
needs ODBC drivers - State Library adds
- Correction Receiver - LocationChanger
- ChangeSubfieldText
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• Pitfalls for Install
• Match Voyager Build(a new install with each
  Voyager version)- Confused DLLs- Delete the
  previous version zip and all As I've said
  repeatedly, one should always delete the ZIP file
  for the previous version of the toolkit before
  downloading a new version. The reason is that
  some web browsers appear to overlay existing
  files--they go through all the motions, even ask
  you if it's OK to overlay--but don't actually do
  so you're left with the file you started with,
  instead of the new file. It also appears that
  some unzippers refuse to overlay files with the
  same name so one should also delete the old
  versions of the three files that come out of the
  ZIP file before unzipping the new version. GS,
  BatchCat-L

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Catalogers Toolkit Online Manuals Strawn,
NWUhttp//www.library.northwestern.edu/ctkv/
Queens University Library (Kingston,
Ontario)http//130.15.161.74/techserv/cat/Sect04/
ctkvopt.html
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What does it do?

• Can change Name-Title to series entries
• Can change series entries
• Can change former entries with no authority to
  new authorized forms
• Can change part of a subject heading string
• Example Libraries and adult education z
  Pennsylvania z Philadelphia
• Can change Name-Title to Uniform Title

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GHCQ vs. CTKV

• Global Headings Change Queue will change
  bibliographic records associated with a changed
  authority record
• GHCQ requires someone to run Catjobs 11, 12 and
  13 in Voyager
• Catalogers Toolkit for Voyager can be used with
  an existing authority record with See References
• CTKV requires cataloger to have CTKV installed

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Name-Title Change to Series
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Retrieve Authority
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CTK Toolkit
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Open toolkit
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Request correction
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Open Receiver
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Start Receiver
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Bibliographic Record Before Change
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Bibliographic Record After Change
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U.S. Documents
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Genealogy and local history
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Early American Imprints v First Series
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New Name Authority
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Voyager Cataloging Reports

• Catjob 1 Unauthorized Subject Headings
• Catjob 2 Unauthorized Name Headings
• Catjob 3 Unauthorized Title Headings
• Catjob 4 Unauthorized Name Title Hdgs
• Catjob 5 Duplicate Authority Records
• Catjob 6 See Refs with Linked Bibs
• Catjob 7 See Refs Authorized Elsewhere

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Subject with subdivisions
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Libraries and adult education
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Headings with subdivisions

• Aged (2004) 149 headings and 6891 bibliographic
  records (CTKV 1 hour)
• Afro-American headings (2001) 4,716 records in
  the catalog. Using the GHCQ and changing the
  headings manually took me about 4 weeks
• Handicapped (2002) 1,967 records in about 6
  weeks

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Name-Title to Uniform Title
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Bibliographic Record Before
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Bibliographic Record After
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Beware False MatchesSee References
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Authority Record
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Bibliographic Record
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Change Subfield Text
Problem 4,310 Bib Records carried over from
NOTIS that had note in 099a field, See note in
LON (Long View) - no longer appropriate
! Same note in 852h of attached MFHDs.
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Program to change text in a subfield
Input file of record s text file of MFHD IDs
from Voyager Access Query Tag of interest
852 Subfield code h Text to find See note in
LON (Long View) Replacement See notes
Change every occurrence (not checked means change
only first occurrence)
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Setup and Options

• ODBC connections
• Owning Library
• Cataloging Location
• Folder for voyager.ini
• Folder for reports

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MAGIC !
4,233 MFHDs changed in 22 minutes! 4,310 BIBs
were done in several batches took approximately
3 hours. Report is a text file of Run start and
end date time, how many records were read and
how many were updated.
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Location Changer - A tool for changing
locations, status codes and item type codes in
Vger item and holdings records. (Strawn,
VgerLocChanger.doc, 2003)
Queens Library site http//130.15.161.74/techse
rv/cat/Sect04/locationchanger01.html Pick and
Scan using barcode, Voyager 2001.2 is quite
useful for changing location and/or item type.
However, Gary's program is definitely useful if
you need to make changes to a multi-volume set or
serial record, to add or remove individual item
statuses, or to make changes to the k subfield
of the holdings record at the same time.
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What can it do?
Beyond location codeshttp//www.library.northwes
tern.edu/public/voyager2001/locationchanger/VgerLo
cChanger.doc  - change one record at a time. You
use the program in this way when you want to
change some of the items in a particular
category, but not all of them. For example, you
might have a truckload of materials that you want
to move from reference to the stacks, or from the
stacks to a remote storage facility. -
change all of the records that have certain
features in common, e.g.         1.
eliminate a location altogether, and want to move
everything in that location to some other
location.         2. move all items in a
particular location within a given range of
classification numbers to some other location.
3. change the item type code for
materials in a given location to some other
value.
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Pamphlet Volumes State Library
1,015 MFHDs with specified call number, location
and item type. Location and Item Type to be
changed from Law Stacks to Rare Books Newspaper
Repository from Books-Circulating to Books
Non-Circulating.
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Location-and-whatever changer
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Other Interesting Options
Show all Items before Changing. SOUNDS if it
is successful it plays one sound if
unsuccessful, plays a different sound. allowing
the hearing operator to know, without looking at
the screen, whether or not there was a
problem. Log No log? Log only problems? Log
all changes? Validation configurable, complex
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Preview in Log.txt
Using records in input file H\Voyager Reports
Cataloging BSL\PV_Mfhds_3test1.text File
contains holdings records or record numbers. NO
RECORDS CHANGED THIS IS ONLY A PREVIEW OF WORK
THAT WOULD BE DONE. 2004712 153139 Would
update holdings 115547 2004712 153139
Change location sllawstks to slrarenr 2004712
153141 Would update holdings 115548 2004712
153141 Change location sllawstks to
slrarenr 2004712 153143 Would update holdings
115549 2004712 153143 Change location
sllawstks to slrarenr 3 Bib/holding/item
clusters examined.
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MAGIC !
1,015 MFHDs changed in 25 minutes.
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What MAGIC cannot do

• Your laundry
• Wash dishes
• Clean your desk
• Sharpen your pencils
• Catalog microfiche
• THINK FOR YOU

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