Expedited Policy Development Process

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Expedited Policy Development Process
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When can I use the Expedited Policy Development
Process?

• A Sponsoring Office may seek an exemption from
  the Standard Policy Development Process for a new
  or proposed policy or a category of policies if
• Practical or operational considerations require
  rapid development and adoption of a policy or
• Adoption of the new policy or substantial
  revision of an existing policy is mandated by
  statute or regulation and is not discretionary
  and
• The need for adoption of the new policy is urgent

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Expedited Policy Development Process
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Proposal and Review Phase - Step 1Identify Need

• The Sponsoring Office identifies the need for an
  exemption from the Standard Policy Development
  Process, and
• Obtains approval from the Responsible Officer
• Initiates the Expedited Policy Development Process

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Proposal and Review Phase - Step 2Draft
Expedited Policy

• Sponsoring Office prepares
• Policy draft using Policy Template, and
• Policy Exemption Form
• www.utsystem.edu/policy/pdp.html

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Proposal and Review Phase - Step 3 VCA Reviews
Exemption Request and Policy

• Sponsoring Office submits Exemption Request Form
  and policy draft to VCA
• The Responsible Officer advocates for the
  approval of the policy

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Approval and Announcement Phase - Step 4 OGC
Reviews

• OGC reviews and approves expedited policy for
  legal sufficiency

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Approval and Announcement Phase - Step 5 VCA
Reviews for Approval

• VCA approves or disapproves request for exemption
• VCA approves, disapproves, or refers the policy
  to the Sponsoring Office for further action

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Approval and Announcement Phase - Step 6 Brief
Executive Officer Group

• Executive Officer Group composed of the
  Executive Officers of UT System Administration
• Responsible Officer and VCA brief the EOG
  regarding the policy

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Approval and Announcement Phase - Step 7
Implement and Announce Policy

• The Policy Office
• Publicizes the policy
• Catalogs and indexes the policy
• Posts the policy to the Policy Library and the
  Policy Archive
• The Sponsoring Office
• Organizes and conducts implementation training
  for those affected by the policy
• Maintains and enforces the policy
• Conducts regularly scheduled reviews of the
  policy for possible revision
• Maintains the working files used in the
  development of the policy for compliance with its
  records retention schedule
• Certifies that the policy has been reviewed in
  accordance with INT155