General Meeting

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Title: General Meeting

1
General Meeting
Community of United Jamaicans

2
ALL Executive Committee Members

To attend weekly executive meetings
To be able to work efficiently in a team
environment
To fulfill your respective duties as assigned
To endorse all official club projects or
documents pertaining to your area of
responsibility
To assist your fellow Executives wherever
possible or as needed
To contribute ideas and suggestions for club
activities and events

3
President

To control and manage the operations of the club
and maintain efficiency therein
To set goals and expectations for the club and
ensure they are achieved
To maintain order and enforce club policy
To maintain a positive environment for all
members and execs
To make final decisions on executive issues which
yield a tie-vote
To set meeting times and any other relevant
schedules
To organize agenda and lead both Executive and
General meetings
To facilitate ideas and proposals presented by
members and other executives
To instigate networking with other clubs and
relegate outside individuals and organizations
To efficiently delegate responsibilities and
assignments to Executives and/or members
To endorse all official club documents
To be the focal point of communication within
the Executive Committees

4
Vice President

To be the primary support for the President
To assume the duties of the President in his/her
absence
To assist the President in all duties including
maintaining order, efficiency, and a positive
environment, enforcing policy, decision making,
scheduling and so on..
To also endorse all official club documents

5
Secretary

To take minutes in all official club meetings
To create, manage and update all official club
files, records and documents
To keep track of stationary and other club
equipment and setup any reorders as necessary
To secure and properly equip club office space
for the year
To communicate any relevant administrative
activity or changes within the club to other
Execs and/or members
To work with all other execs regarding any
documentation required for their
areas/responsibilities

6
Treasurer

To conduct all financial activities on the
club's behalf (including managing the club bank
account, keeping expense accounts and generally
managing the club's bookkeeping)
To create and provide any necessary budgets and
financial documentation to the Committee members
To keep up with all club funding opportunities
(pick up and fill out applications, etc.) and to
keep the rest of the committee up-to-date

7
Membership Director

To monitor and organize membership sign-up and
files
Ensure efficiency in the membership and
record-keeping process
To find means by which to maximize/improve the
membership experience
To increase recruitment and recruitment
opportunities
To keep records of membership, member activity,
interest, and involvement
To liaison with the other Execs on behalf of the
members/be the official member representative and
general point of communication on the Executive
committee

8
VP-Marketing

To create and enforce a positive, reputable, and
sellable ?brand' name for CUJAM
To create and implement innovative marketing
strategies for the organization on a whole as
well as individual events
To organize flyering, postering, and designing of
promotional material for CUJAM

9
VP-Communications

To be the main spokesperson and point of
communication between CUJAM and all external
parties including media and outside organizations
To maintain a relationship on behalf of the club
with all outside organizations and individuals

10
VP- Information and Technology

To provide all necessary technical support for
the club and its activities
To edit, update and operate the club website
www.cujam.ca
To provide the other Execs with any technical
innovation which may assist with their duties in
any way.
To ensure all technical equipment for activities
or events is properly setup and operating
To be responsible for requesting equipment from
York for events and ensuring they are delivered
on time

11
Events Coordinator (2 Positions)

To plan, organize, and execute all duties and
responsibilities leading up to and resulting in
any club events or activities
To make and maintain all contacts relevant to the
planning and coordination of club events
To organize teams of members whenever necessary
to help with event setup and operations

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