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EDMS Integrated Solutions Benchmark James Watson

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Electronic Bill Presentment and Payment. Doculabs' Business Model. Research. End-User Advisory ... This presentation. Articles on (almost) all aspects of EDMS ... – PowerPoint PPT presentation

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Title: EDMS Integrated Solutions Benchmark James Watson


1
  • EDMS Integrated Solutions Benchmark James
    Watson
  • President
  • Doculabs
  • September 22, 1999


2
Objectives
  • Who is Doculabs?
  • Overview of EDMS Integrated Solutions
  • Where its been
  • Where its at
  • Where its going
  • EDMS Integrated Solutions Benchmark Results

3
Doculabs Background
  • Founded in 1992
  • HQ Located in Chicago, Illinois
  • Business Focused on Research and Assessment of
    Emerging Technologies and Advisory Services for
    End-Users and Vendor Clients
  • Sixty percent of our Business Comes from Helping
    End-Users Navigate the Technology Landscape

4
Doculabs Technology Areas
  • EDMS
  • Imaging
  • Document Management
  • Workflow
  • Records Management
  • Knowledge Management
  • Integrated Solutions
  • EDOS
  • Digital Print Systems
  • Enterprise Publishing Systems
  • Alternative Output or Print Replacement Systems
  • iStructure
  • Web Application Development Tools
  • Application Servers
  • E-Commerce Applications
  • Electronic Bill Presentment and Payment

5
Doculabs Business Model
Benchmarking

Research
End-User Advisory
Vendor Advisory
6
Past and Present Research
  • 98
  • Workflow
  • Document Management
  • Enterprise Imaging
  • Knowledge Management
  • Records Management
  • COLD
  • Web Application Development Tools
  • Digital Color Presses
  • 99
  • Workflow
  • EDMS Integrated Solutions
  • Document Management
  • Knowledge Management
  • Records Management
  • Electronic Bill Presentment
  • and Payment
  • Digital Asset Management
  • Composition Tools
  • Electronic Commerce
  • Application Servers

7
EDMS Evolution
Imaging
Workflow
COLD
DM
8
Benchmark Criteria
  • Overall Functionality
  • Level of Integration
  • Administration
  • Flexibility
  • Enterprise Architecture

9
The Participants
  • FileNET - Panagon
  • Hyland Software - OnBase
  • Identitech - FYI
  • Optika - eMedia
  • Optical Image Technology - Total Solution
  • TIMS - Saperion
  • USI - e.Power

10
Component Summary
  • Document Management
  • Yes
  • FileNET
  • Hyland
  • Identitech
  • OIT
  • TIMS
  • USI
  • No
  • Optika

11
Components Summary
  • Imaging, Workflow and Web Interfaces
  • All Participants
  • COLD
  • All Participants except USI

12
FileNET
  • Pros
  • Strong vendor with large customer base
  • Includes better than average Web client
  • Proven industrial strength imaging and workflow
  • Cons
  • Backend systems are still distinct and not
    tightly integrated
  • COLD component is separate
  • No remote Web administration

13
FileNET - Best Fit
  • You need industrial strength imaging and workflow
    for LOB application with modest COLD and DM
    requirements

14
Hyland Software
  • Pros
  • Strong integration of COLD, DM, imaging and
    Workflow
  • Data Mining
  • Automatic document cross referencing
  • Cons
  • No OTB HSM
  • COLD definition editor is not intuitive
  • No remote Web admin

15
Hyland - Best Fit
  • You need data mining, print file concatenation
    and automatic document cross referencing
    capabilities along with strong EDMS integration

16
Identitech - FYI
  • Pros
  • Strong EDMS integration (all components) with
    highly functional Web client
  • Industrial strength transaction and replication
    abilities
  • Add/modify documents over the Web
  • Cons
  • System security is not integrated with NOS
  • Limited remote administration over the Web

17
Identitech - Best Fit
  • You need a strong Web client (add/modify
    capabilities)
  • You need tight integration of all EDMS components
  • You need to support thousands of users with high
    volume transactions
  • You need robust replication capabilities

18
Optical Image Technology (OIT) - Total Solution
  • Pros
  • Strong EDMS integration (all components)
  • Extremely granular three-tier architecture
  • Tremendous out of the box functionality
  • Cons
  • Lacking workflow reporting and auditing
    capabilities
  • No remote Web administration
  • Flexibility can be intimidating

19
OIT - Best Fit
  • You need seamless EDMS integration (all
    components) for enterprise deployments
  • You need tremendous OoTB functionality
  • You need powerful and granular COLD flexibility

20
Optika - eMedia
  • Pros
  • Only vendor directly addressing e-commerce and
    value chain interaction
  • Solution is both Web-centric and NT-centric
  • Remote Web administration capabilities
  • Cons
  • No true document management capabilities
  • COLD print file support is limited

21
Optika - Best Fit
  • You need imaging, COLD and workflow integration
    to support EDI and electronic-commerce
    applications

22
TIMS - Saperion
  • Pros
  • Strong EDMS integration (all components)
  • Strong jukebox management and replication server
    support
  • Cons
  • COLD print file support is limited
  • Architecture is not true three-tier
  • No remote Web administration

23
TIMS - Best Fit
  • You need seamless EDMS integration
  • Web access
  • jukebox management
  • server replication
  • complex document support
  • Collaborative environments

24
USI - e.Power
  • Pros
  • Robust production workflow
  • Add/modify documents over the Web
  • RM capabilities OTB
  • Leverages technologies from PC DOCS and
    Provenance
  • Cons
  • No COLD component
  • No remote Web administration
  • Mix of two and three-tier architecture

25
USI - Best Fit
  • You need strong integration of DM, RM, imaging
    and workflow for both collaborative and
    production level environments
  • You need a strong Web client

26
Enter the New Paradigm
Electronic Commerce
Knowledge Management
Imaging
Groupware
Workflow
NOS
COLD
RM
DM
Internet
Legacy
ERP
27
And E-Mail
  • Still a problem
  • filtering mechanisms lack intelligence
  • import into the system will remain ad hoc and
    manual
  • spamming!

28
Conclusion
  • EDMS integrated solutions marks the new paradigm
  • EDMS integrated solutions will serve as an
    integration point to e-commerce, KM and ERP
    applications
  • The prolific growth of e-commerce will spur EDMS
    integrated solutions growth
  • Look for increased parity with the market space

29
Further Material
  • This presentation
  • Articles on (almost) all aspects of EDMS
  • Ask me about DM, Workflow, Imaging, Input,
    Storage, COLD, E-Commerce, Web Application
    Development, etc.
  • Helper Docs to get you started (survey samples,
    enabling conditions, methodology material)
  • Xplor bookstore for comparative Special Reports
  • E-mail questions to info_at_doculabs.com

30
Questions?
Doculabs 1201 W. Harrison Third Floor Chicago, IL
60607 (312) 433-7793 www.doculabs.com jwatson_at_doc
ulabs.com
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