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HazCollect Introduction

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In Wisconsin, emergency responder had little interaction with NWS in terms of ... In Wisconsin, WCM's will currently approve access to HAZCollect to only county ... – PowerPoint PPT presentation

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Title: HazCollect Introduction


1
HAZ
Collect
speeding emergency messages to the public
National Weather Service (NWS)
2
Todays HAZCollect Agenda
  • What is HAZCollect
  • What HAZCollect can do
  • How HAZCollect does it
  • Preparing to use HAZCollect
  • Using HAZCollect for an incident
  • HAZCollect Conclusion - QA

3
HAZ
Collect
HAZCollect was developed by the National Weather
Service, in partnership with the U.S. Department
of Homeland Security and FEMA.
4
HAZ
Collect
What is HAZCollect ?
HAZCollect is a system whereby emergency
personnel through a FEMA website can access the
resources of the National Weather Service NOAA
Weather Radio system to disseminate emergency
messages directly to the public and to local
radio and TV stations for broadcast automatically
through the Emergency Alert System (EAS). NWS
calls these messages Non-Weather Emergency
Messages (NWEM).
5
HAZ
Collect
HAZCollect Terminology
The term NWEM (Non-Weather Emergency Messages)
will be used throughout this presentation. NWEM
simply refers to the messages created by
emergency personnel using the HAZCollect software
outlined in this presentation.
6
HAZ
Collect (general concept)
Message Posted via DMIS
Message Prepared
Broadcast over all NWS comms systems
Message in HAZCollect
Message thru NWS
7
HAZ
Collect
Before we get into HAZCollect.. lets talk
about the what happens when there is a
non-weather related emergency such as a chemical
spill on I-94, or a large industrial explosion
that could result in a significant loss of life
and/or property.
8
Local Emergency
  • Incident Commander coordinates efforts to
    minimize the loss of life and/or property, and
    control the scene.
  • There may be an evacuation, or a shelter in
    place, or blocked roads. Incident Commander
    determines what method is used to alert the
    affected population.
  • The communication of the emergency to the
    affected population could take time.

9
Historical Distribution of NWEM (Non-wx emergency
message)
  • Message may have been sent to a local radio or TV
    station, or on occasions to a NWS office via fax,
    or verbal on phone.
  • Due to possible delays mistakes in getting
    message broadcast, the target audience did not
    always get the message.
  • Incident Commanders, 911, and EMs were not
    always aware of distribution capabilities.

10
Historical Distribution of NWEM
  • In Wisconsin, emergency responder had little
    interaction with NWS in terms of distributing
    non-weather related emergency messages on to the
    NWSs 24/7 comms systems.
  • In Milwaukee/Sullivan county warning area in
    southern Wisconsinin the past 30 years or so,
    only one 911 Telephone Outage emergency message
    has been relayed to the NWS office and broadcast
    on the weather radio system with tone-alerts.
  • There could have been more NWEMs relayed to the
    National Weather Service in the past, however the
    broadcast capabilities were not well-known to
    emergency responders.

11
NWEM Distribution Past/Today
  • Manual process
  • Non-standard
  • Slow limited
  • Prone to errors

12
HAZ
Collect
What HAZCollect is in general and for Wisconsin
13
HAZ
Collect
All Hazards Emergency Message Software Collection
System
Purpose to give emergency responders a vehicle
to more efficiently distribute information and
instructions to an affected population in the
event of an emergency. In the end, HAZCollect
gives one the ability for faster and wider public
distribution of emergency information. Eg.
-Hazardous Material Warning, Evacuation Warning,
Fire Warning
14
NWEM with HAZCollect
  • Streamlined
  • Standard process
  • Speedy
  • Errors eliminated
  • Greater distribution of critical information to
    many local and national emergency message
    distributors such as CNN, The Weather Channel,
    various wire services, pagers, etc.

15
What the NWS Can Provide
  • The NWS is a Federal agency operating on a 24-7
    basis (Dept. of Commerce, National Oceanic
    Atmospheric Administration)
  • The NWS has the only national, warning, alert
    system that can reach about 97 of the U.S.
    population - NOAA Weather Radio All Hazards
  • The NWS has a national computer satellite
    delivery system that can send emergency messages
    to all media outlets
  • NOAA Weather Wire Service (NWWS)

16
HAZ
Collect
What HAZCollect can do, and how it does it
17
HAZ
Collect
Imagine if you could sit down at a PC, send an
emergency message to a website, and have it
relayed as an EAS (Emergency Alert System) alert
to your local TV and radio stations in 2
minutes? as well as directly to the public via
NOAA Weather Radio All Hazards alert
receivers. That is what HAZCollect can do and
more!
18
HAZCollect System
All-Hazards Emergency Messages
To Re-distributors Public Consumers
NWEM (CEM) Format
NWEM (CEM) Format
CAP Format
EMWIN
other
NWS Telecom Gateway (TG)
NOAA Weather Wire Service (NWWS)
Other User Systems (DisasterHelp.gov, State EMAs,
etc.)
Future
Other User Interfaces (E-SPONDER, etc.)
EAS
Future
WFO AWIPS
WFO AWIPS
Internet
HAZCollect
DMIS
AWIPS
DMIS EM Toolkit
NWS WFOs
NOAA WEATHER RADIO All Hazards
NWS
FEMA
911 Shift Supervisor
Backup Process (Voice Phone/Fax)
19
HAZ
Collect
HAZCollect Terminology
  • DMIS, Disaster Management Interoperability
    Services, is a FEMA incident management website,
    similar to Wisconsins new E-SPONDER program.
  • DMIS is the website which provides access to
    HAZCollect. In the future, access to HAZCollect
    will be possible directly from programs such as
    E-SPONDER.
  • Currently however, HAZCollect can be accessed
    only through DMIS.

20
NOAA Weather Radio All Hazards
Over 900 NWS transmitters nationwide only
existing nationwide, 24/7, warning, alarm
system All Hazards device! Message broadcast on
appropriate NWR
21
NOAA Weather Radio All Hazards (NWR)
  • The NWR system gives the NWS an entry into the
    automated EAS (Emergency Alert System) web that
    exists among the broadcast media.
  • This entry point allows for quick relaying of
    both weather and non-weather emergency messages
    (NWEM) to all media outlets.

22
Emergency Messages (NWEM)
  • Once the emergency personnels NWEM is broadcast
    on the NWR, it is relayed to all TV and radio
    stations, on the EAS web, which are monitoring
    specific NWRs for emergency messages.
  • TV radio stations have an electronic box that
    stores the messages with certain EAS codes for
    crawler generation, relay, etc.

23
Non-wx Emergency Message
  • NWRs are programmed to recognize the name of
    the message (NWEM) and its SAME/EAS code for
    each county(s).
  • When a NWEM is sent to the NWR computer system,
    it will trigger a 10-second tone-alert which is
    followed by the emergency message.

24
HAZ
Collect
Preparing to use HAZCollect
25
Wisconsin Situation
  • NWS has asked for direction from each state
    regarding who is best positioned to activate
    HAZCollect in their state.
  • A Working Group representing Wisconsin Emergency
    Management, the State EAS Committee, the
    Wisconsin Broadcasters Association, and NWS
    offices serving Wisconsin has concluded that for
    Wisconsin
  • HAZCollect activation should initially be limited
    to county-level agencies and major cities with an
    EOC separate from the county.

26
Wisconsin Situation
  • Advantages in having this limited number of
    access points into HAZCollect
  • Greatly simplifies administrative work
  • Reduces the number of people to be trained
  • Increases security
  • Satisfies broadcaster concerns of overuse

27
Wisconsin Situation
  • In addition, the Wisconsin HAZCollect Working
    Group has suggested that the County 911 Center
    Shift Supervisor on duty would most likely be in
    the best position to initiate emergency messages
    sent to HAZCollect.
  • The Working Group recommends these Supervisors as
    the individuals to be trained in HAZCollect
    activation.

28
Access to HAZCollect
  • The Warning Coordination Meteorologist (WCM) at
    each of the 122 NWS offices nationwide will be
    part of the HAZCollect registration process in
    each state.
  • In Wisconsin, WCMs will currently approve access
    to HAZCollect to only county-level and major-city
    agencies.
  • Each of these county-level / major-city agencies
    needs to interact with the WCM before hand.
    Contact information is on the following slides.

29
Counties Serviced by NWS offices
Dept. of Commerce National Oceanic Atmospheric
Admin.
Contact the NWS office that services the
county(s) affected by the incident.
30
NWS HAZCollect Contact Person
  • Milwaukee/Sullivan Rusty Kapela
    rusty.kapela_at_noaa.gov
  • Green Bay Jeff Last
    jeff.last_at_noaa.gov
  • La Crosse Todd Shea
    todd.shea_at_noaa.gov
  • Minneapolis/Chanhassen Todd Krause
    todd.krause_at_noaa.gov
  • Duluth Carol Christenson
    carol.christenson_at_noaa.gov

31
Preparing to use HAZCollect
- Register with FEMA website DMIS (Disaster
Management Interoperability Services) - Install
DMIS software (In the future, direct input from
E-SPONDER will be possible. For now, DMIS must
be used.) - Register with HAZCollect website
32
DMIS
County COG Administrator Requirements
33
DMIS
What a COG is A COG is a Collaborative
Operational Group of common DMIS users, either
at the county-level or major-city level. The COG
is essential for - performing authentication and
authorization for access to DMIS. - establishing
a framework within which to work.
34
DMIS
  • Each County or Major-City must Designate a COG
    Administrator
  • The 911 Shift Supervisor who registers for the
    county becomes the county COG Administrator
  • The COG ID is permanently assigned by the DMIS
    staff after the COG is approved in the
    registration process. The COG street name is
    also chosen at that time.

35
DMIS
County COG Administrator Requirements - A
personal computer (PC) - Internet access - DMIS
software
36
DMIS
County COG Administrator Requirements -
Establish a Collaborative Operational Group
(COG) - a county-wide or major-city (for
Wisconsin) group of DMIS users (Emergency
Managers, fire/rescue, law enforcement, DOT)
sharing emergency information.
37
DMIS
County COG Administrator Requirements Once the
COG is established - Register with DMIS. -
Install DMIS software set up an interface to
DMIS servers. - Register set up an
interface to HAZCollect. Will need DMIS COG name
and ID.
38
DMIS
County COG Administrator Requirements Establish
privileges within the COG structure. Possible
privileges levels - post or transmit
privileges for 911 Shift Supervisors -
update privileges (create and/or edit) for
others - view privileges fyi status for
others
39
HAZCollect
  • County COG Administrative Requirements
  • If time permits, place a courtesy call to the
    local NWS office that services the affected
    county to discuss any details and possible need
    for meteorological support.
  • Although not required, the courtesy call quickly
    notifies the NWS staff of the need to have a NWEM
    publicly broadcast on NWS and other commercial
    dissemination systems.

40
HAZ
Collect
Using HAZCollect for an incident
41
Criteria to Activate HAZCollect
  • Public safety is involved there is an immediate
    threat to life property.
  • Time is critical public needs to know to avoid
    adverse impact.
  • Other means of dissemination are not adequate for
    rapid delivery of information.

Goalminimize false-alarms! Be absolutely sure
your emergency message needs HAZCollect!
42
Responsibility
  • The person or agency (Incident Commander or
    Emergency Manager) that decides that a
    non-weather related emergency message needs to be
    publicly broadcast on the NWS communication
    systems, is responsible for the outcome and
    impact of the public broadcast.
  • The requester of the emergency message must be
    absolutely sure that transmission on NWS
    communication systems and other public broadcast
    systems is needed since impact is potentially
    significant and widespread.

43
The Emergency Message
  • The name (type) of the emergency message needs to
    determined by the 911 Shift Supervisor, with
    input from the Incident Commander and Emergency
    Management.
  • Within the message that is ultimately generated
    by the HAZCollect software is a 6-digit number
    referred to as the SAME/EAS geo-code for the
    affected county(s). More on this number later

44
NWEM Guidelines
  • NWEMS are NWR-SAME EAS alert messages
  • Corrections issued using original message event
    code
  • Follow-ups and cancellations issued as ADR event
    code
  • No abbreviations or acronyms
  • KISS Keep it Short and Simple
  • Short sentences Usually no more than 15 lines
    of text
  • Aim for 60 seconds or less, but no more than 90
    seconds
  • News Style Writing Inverted Pyramid
  • LEAD sentence to summarize main thought of
    message
  • The MAIN FACTS support the lead
  • OTHER IMPORTANT FACTS may not be needed
  • EXPLANATION AND DETAILS In warnings, this is
    the How to protect? Appropriate protective
    actions or CTA

45
NWEM Types
  • Admin Message (ADR)
  • Civil Danger Warning (CDW)
  • Civil Emergency Message (CEM)
  • Earthquake Warning (EQW)
  • Evacuation Immediate (EVI)
  • Fire Warning (FRW)
  • Hazardous Materials Warning (HMW)

46
NWEM Types (cont)
  • Law Enforcement Warning (LEW)
  • Local Area Emergency (LAE)
  • 911 Telephone Outage (TOE)
  • Nuclear Power Plant Warning ( NUW)
  • Radiological Hazard Warning (RHW)
  • Shelter-in-Place Warning (SPW)

47
HAZ
Collect
  • Note
  • In Wisconsin, HAZCollect is not to be used for
    Amber Alerts
  • Amber Alerts will continue to be handled by the
    Wisconsin Department of Justice, with the Dane
    County 911 Comms Center acting as the sole relay
    point for all of Wisconsin.

48
DMIS
Example of a NWEM Within DMIS
49
(No Transcript)
50
Example of the text message
WOUS43 KMKX 071600 SPWMKX WIC025-071900- BULLETI
N - EAS ACTIVATION REQUESTED SHELTER IN PLACE
WARNING DANE COUNTY 911 EMERGENCY COMMUNICATIONS
CENTER RELAYED BY NATIONAL WEATHER SERVICE
MILWAUKEE/SULLIVAN WI 1100 AM CDT MON APR 07
2003 ...SHELTER IN PLACE WARNING NEAR THE XYZ
CHEMICAL PLANT NEAR DANE COUNTY REGIONAL
AIRPORT THE FOLLOWING MESSAGE IS BEING
TRANSMITTED AT THE REQUEST OF THE DANE COUNTY 911
EMERGENCY COMMUNICATIONS CENTER DUE TO A TOXIC
GAS RELEASE. MADISON EMERGNCY SERVICES HAS ISSUED
A SHELTER IN PLACE WARNING. THERE HAS BEEN A
RELEASE OF BUTADIENE FROM XYZ CHEMICAL PLANT. THE
DIRECTION OF THE WIND IS FROM THE NORTHEAST. THE
WIND SPEED IS ABOUT 10 MILES PER HOUR. AS A
PRECAUTIONARY MEASURE... PEOPLE NEAR THE DANE
COUNTY REGIONAL AIRPORT...AND WITHIN A 2 MILE
RADIUS SHOULD SEEK SHELTER. SHELTER IN PLACE
WARNING ACTIONS 1. GO INSIDE 2. CLOSE ALL DOORS
AND WINDOWS 3. TURN OFF ALL VENTILATION
SYSTEMS 4. TUNE TO LOCAL NEWS MEDIA FOR FURTHER
INFORMATION.
51
Sharing Situational Awareness
Rail Company Emergency Management
Maricopa Emergency Management Center
HazCollect
NOAA Weather Radio
The URL in the CAP provides access to critical
information
Emergency Alert System
52
DMIS - Posting an Incident
Start by selecting the Post button
53
DMIS - Posting an Incident
  • When a NWEM is being posted/transmitted
  • The 911 Shift Supervisor designates the affected
    area/county(s) in the generation of the NWEM
  • NOAA Weather Radio All Hazards transmitters in
    the affected area are automatically tone-alerted
    due to the SAME/EAS geo-code

54
Non-DMIS Software
To work with HAZCollect, commercially-available
incident management software will need to meet
specific requirements CAP-enabled Common
Alerting Protocol (more on CAP in next couple
slides) Include CAP optional fields Interface
with DMIS
55
DMIS
Advantages of using CAP (Common Alerting
Protocol) CAP is an accepted industry-standard
message format CAP allows a consistent message
to be disseminated over many different systems
With alerts from all hazards issued in a common
format, emerging patterns can be detected such as
a gathering hazard or hostile act.
56
DMIS
Components of a CAP message Urgency (how much
time is available to prepare) Severity (the
intensity of the impact) Certainty (confidence
in the prediction being made) Category
(geophysical, safety, health, etc.) Can include
digital images, audio, or resource URL
57
HAZ
Collect
  • Post-Event Review A Wisconsin HAZCollect
    Committee will administer HAZCollect in Wisconsin
    and address any issues generated by the public
    broadcast of a non-weather related emergency on
    NWS communication systems, and other state or
    commercial electronic dissemination systems.

58
HAZ
Collect
HAZCollect Conclusion
59
HAZ
Collect
Public Distribution of NWEM NOAA Weather
Radio All Hazards Weather Wire/EMWIN many
state/commercial broadcast systems EAS
Availability
An emergency message takes 7 minutes (or more) to
process today. With HAZCollect that time is
reduced to 2 minutes for NWS communication
systems once it is entered in DMIS, at which time
it is then available to broadcasters and other
users.
60
HAZ
Collect
  • Timetable
  • Operations Acceptance Test
  • May 8, 2006 June 23, 2006
  • Registration in HAZCollect May 2006
  • Operational June 30, 2006 (July)

61
HAZ
Collect
References
NWS http//www.weather.gov/os/hazcollect DMIS http
//www.dmi-services.org FEMA http//www.fema.gov
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