Creating Professional Presentations with PowerPoint

1
Creating Professional Presentations with
PowerPoint

• Dianne Griffin
• IR Training Coordinator
• September 24, 2007

2
Creating Professional Presentations

• PowerPoint Design Best Practices
• Effective Presentation Skills
• Questions welcomed at any time

3
Experience Level?

• Where are You?
• I have not used PowerPoint before.
• I have created simple presentations using the
  basic features of PowerPoint and want to learn
  more.
• I have extensive experience with PowerPoint but
  want to learn effective presentation techniques.

4
Use Templates

• Provides visual theme
• Placeholders
• Text and background
• Impact of color
• Consistent font and size of text
• KUMC PowerPoint templates http//www2.kumc.edu/ir/
  ppt/

5
Use Outline View to Get Started

• Organize content
• Quickly set up slideshow
• Rule of 6 and 6

6
Use Slide Masters

• Templates start with slide master
• Layout/Placeholders
• Global Changes

7
Effective Use of Images

• Relevant to content
• Increases learning vs distracting
• Use of white space
• Simplify complex topics
• Show rather than tell

8
Images

• one picture can equal a thousand words
• But can be distracting!
• Compress images reduce file size

9
Charts and Graphs
How much detail do I need?

• Pie Charts show
• 4 6 slices
• Contrast most important slice

• Line Charts
• show trends

10
Charts and Graphs

• Vertical Bar Charts
• Show change in quantity over time
• Limit to 4 - 8 bars

• Horizontal Bar Charts
• Compare quantities

11
Use Effective Transitions Animation

• Simple
• Consistent
• Dont distract from content

12
Use Slide Sorter

• Check flow of content
• Move, delete, hide slides
• Add transitions

13
Package to CD

• Travel with presentation
• Creates a folder
• Maintains font formatting
• Images and files inside folder
• Save to memory stick/flash drive
• PPT 2003 File menu
• PPT 2007 Office button, Publish menu

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Effective Presentation Skills

• Channel your nerves
• Know the content
• Organize the content
• Make contact with the audience

From TechRepublic article by Calvin Sun,
September 4, 2007 available at http//techrepulbic
.com/2001-6240-0.html
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Effective Presentation Skills

• Questions from the audience
• Repeat question
• Parking Lot
• Dont read
• Use humor effectively

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In Summary

• Know your content
• Identify your audience
• Prepare your PowerPoint
• Content matches objectives
• Simple consistent font, color, size
• Effective graphics, transitions, animations
• Practice your presentation
• Be confident You are the expert the
  PowerPoint is only a visual aid!

17
Questions?

• Dianne Griffin
• agriffin_at_kumc.edu
• 588-7117
• PowerPoint and Handouts http//www2.kumc.edu/com
  ptraining/Events.html
• Atomic Learning
• Microsoft Online