Beginning PowerPoint Part 2

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Beginning PowerPoint Part 2

• Presented by Cynthia Schafer,
• Media Services Specialist
• Garvin H. Johnston Library, 403-1333
• cschafer_at_prcc.edu

2
Opening PowerPoint

• Go to start
• Select programs
• Select Microsoft PowerPoint

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Create a New Presentation

• There are four choices
• Auto Content Wizard
• Design template
• Blank presentation
• Open and existing presentation
• Choose design template and click OK

4
Choosing Design Template

• The next dialog box will ask you to choose which
  template
• Click one time to preview templates
• Select Nature
• Click OK

5
Auto Layout

• Auto layout is the different slide designs such
  as
• Title
• Bulleted list
• Bulleted list and clipart
• 2 column text
• Table
• Text and chart
• Click on the title slide ( first slide in auto
  layout

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PowerPoint EnvironmentSaving

• Go to File Menu/Save
• Click on Desktop button to the left
• Double click on PPT Workshop Folder
• Type your name in the File name area
• Click Save

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PowerPoint EnvironmentFour Main Toolbars

• Standard
• Formatting
• Picture
• Drawing

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PowerPoint EnvironmentStandard Toolbar

• File
• Edit
• View
• Insert
• Format
• Tools
• Slide Show
• Window
• Help

• File
• Edit
• View
• Insert

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PowerPoint EnvironmentFormatting Toolbar

• This tool bar edits the text
• Font
• Size
• Bold, Italics, Underlined, Text Shadow
• Left Align, Centered, Right Align

• Numbers and bullets
• Increase / Decrease font size
• Promote and demote (green arrows)
• Common Tasks

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PowerPoint EnvironmentPicture Toolbar

• This tool bar edits the pictures and clip art
• Insert
• Image control
• More and less contrast
• More and less brightness
• Crop

• Line style
• Recolor picture
• Format picture
• Set transparent color
• Reset picture

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PowerPoint EnvironmentDrawing Toolbar

• This tool bar appears at the bottom of screen

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Lets Create a Presentation
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Slides to be Created

• Title
• Bulleted list
• Text and clipart
• Two column text
• 3 blank slides to use the drawing tools
• Word Art

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Adding Slides with Common Task

• Click first arrow to the left, select slide
  layout and repeat for each slide
• Choose bulleted list, text and clipart two
  column, 3 blank slides

• Add other slides in by using Common Task in the
  format toolbar.

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Adding Slides with Insert Menu

• Go to Insert Menu
• Select New Slide
• Choose which auto layout
• Repeat these steps until you have all the slides
  suggested

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Title Slide

• Click inside text box to type title
• Click inside text box to type subtitle

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Bulleted List Slide

• Click inside text box to type title
• Click inside text box to type bulleted list
• Click on demote green right arrow in the format
  toolbar
• Click on promote green left arrow in the format
  toolbar

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Text and Clip Art Slide

• Click in text boxes and type information
• Double click on clip art icon (picture) to add
  clip art
• Select the animal category, then select the lion
• Select the top insert clip button (this button
  pastes the image onto the slide)
• To resize clip art,click and drag from corners
  selection boxes for proportional resizing

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Two Column Text

• Click inside this text box to type in the first
  column
• Line 1
• Line 2

• Click in this text box to type in the second
  column
• Line 1
• Line 2

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PowerPoint EnvironmentDrawing Toolbar

• This tool bar appears at the bottom of screen

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Tips for Selecting, Pasting, and Enlarging

• Select objects/text by clicking once on them
• To select parts of text, click and drag over text
  to be changed
• Hold the shift key down while drawing a straight
  line or arrow line and to resize proportionally
• To select many items,click one item then hold
  down the shift key and click on other items
• To move or copy text click on text box selection
  line twice
• To draw rectangle or oval, click drag to desired
  size and release mouse

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Text Box Tool
Text

• Select text box tool
• Click and drag to create text box
• Type text
• Select text to change font style, color, size,
  etc by clicking dragging over text until there
  is a box highlighting the text

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Word Art Tools
Word art

• Select Word Art tool
• Chose style, click OK
• Type text
• To enlarge click drag corner selection boxes
• To change the angle click drag the yellow dot

• Select text box tool
• Click and drag to create text box
• Type text
• Select text to change font style, color, size,
  etc by click dragging over text until there is a
  box highlighting the text

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Color Tools Fill Color
Fill color

• Click Rectangle or Oval tool
• Click and drag diagonally to create a rectangle
  or oval and click
• Click on rectangle or oval to select
• Go to Fill Color tool and click on arrow to the
  right
• Choose the color

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Color Tools Line Color
Line color

• Click Line or Arrow tool
• Click and drag to create a line or arrow
• Click on line or arrow to select
• Go to Line Color tool and click on arrow to the
  right
• Choose the color

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Color Tools Font Color
Font color

• Click Text tool
• Click and drag to create a text box, type your
  name
• Click and drag over text to highlight
• Go to Font Color tool and click on arrow to the
  right
• Choose the color

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The Finishing Touch


Effects
Transitions

• Transitions (whole slide)
• Adds or changes the way the slide comes into the
  presentation
• Effects (parts of the slide)
• Adds or changes the way the items on the slide
  come on to the slide

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Adding Transitions to Slides

• Go to Slide Sorter View
• Click on the slide to have transition added to
• Go to top left corner where it says no
  transition
• Click on the arrow to the right
• Choose a transition
• In slide sorter there will be a small image of a
  slide with an arrow under the slide the
  transition was added

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Adding Effects to Slides

• Go to Slide Sorter View
• Click on the slide to have the effect added to
• Go to top left corner where it says no effect
• Click on the arrow to the right
• Choose an effect
• There will be a small image with four lines under
  the slide with the effect on it

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Play the Slide Show!
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Slide Show Features

• Go to Slide Sorter View
• Select first slide
• Go to Slide Show
• Click to bring in your bulleted items or images
• Click to go to the next slide
• There will be a small image in the left hand
  corner, this is another way to navigate through
  the presentation, use pointer options and end
  show

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Slide Show Features Pointer Options

• These options can only be used one at a time
• Automatic
• is changing slides with a click of the mouse
• Hidden
• is hiding the Slide Show Features (right click on
  mouse will bring the menu back
• Arrow
• is just a pointer

• Pen
• You can change the pen color before you use
• Pen writes on the slide and will disappear next
  time you present

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The End of Beginning PowerPoint, Part II

• You did Wonderful! Get your certificate for
  attending Part 2!
• You are ready to create your own presentation!
• Thank you for attending!