Transition: Part C to Part B

1
TransitionPart C to Part B

• Infant Toddler Connection of Virginia
• Spring/Summer 2007

2
Transition Steps and Services

• Requirements
• Implementation
• Documentation

3
Requirements

• Each IFSP must include a component related to
  transition
• The transition component is included in the IFSP
  throughout the childs and familys participation
  in Part C services beginning with the childs and
  familys initial IFSP.

4
Requirements

• Steps, including timelines, to be taken to
  support the transition of the child, upon
  reaching age two (by September 30) or such time
  before the child reaches three years, to
• (1)   Preschool services under Part B of the Act,
  to the extent that those services are considered
  appropriate
• (2)   Other services that may be available, if
  appropriate or (34 CFR 303.344(h))
• (3)   No further services, if appropriate.

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Requirements

• Steps in transition plans are developed
  jointly by the family and Part C personnel, as
  well as Part B personnel when required and
  appropriate.
• Steps include

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RequirementsTransition Steps

1. Timelines
2. Discussions with, and training of, parents
   regarding future placements and other matters
   related to the child's transition
3. Transmission, unless the parents disagree, of the
   childs name, address, telephone number, and
   birth date to the school division in which the
   child resides as the child becomes age eligible
   for Part B

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RequirementsTransition Steps (Cont.)

• Procedures to prepare the child for changes in
  service delivery, including steps to help the
  child adjust to, and function, in the new
  setting

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RequirementsTransition Steps (Cont.)

1. With parental consent, the transfer of
   child-specific information to the local
   educational agency (LEA) to ensure continuity of
   services, including evaluation and assessment
   information required in Sec. 303.322, and copies
   of IFSPs that have been developed and implemented
   in accordance with Secs. 303.340 through 303.346
   and(34 CFR 303.344(h)(2))

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RequirementsTransition Steps (Cont.)

1. The Part B eligibility process
2. Steps to exit the Part C System

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RequirementsChild Progress Measures

• Determination of the childs functional status on
  the three OSEP indicators must be done when the
  child exits Part C (if the child has been in the
  Part C System for 6 months or longer)
• Determination must be done by Part B upon entry
  to the Part B system

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Transition Steps and ServicesImplementation

• Planning must be individualized
• Steps to exit the Part C system (new requirement
  in 2004)
• Child Progress Determination
• IFSP page 7 is being revised to be more specific
• Can make changes on page 7 without IFSP review

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ImplementationChild Progress Measures

• The Part B entry data may be used as Part Cs
  exit data or
• The Part C exit data may be used as Part Bs
  entry data

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Transition Steps and Services Documentation

• Page 7 of IFSP must document that steps and
  services are planned and when they are completed
• Contact notes

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Notification to the LEA

• Requirements
• Implementation
• Documentation

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Notification to the LEARequirements

• Parents are informed in writing via the
  transition page that
• Childs name, address, telephone number, and
  birth date will be sent to school division when
  the child reaches the age of eligibility for
  special education.
• Notice contains the date on which the locality
  intends to send the information
• Information is sent unless parent indicates in
  writing on the IFSP transition page that they do
  not want the information sent.

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Notification to the LEARequirements

• Sending only the number of children does not meet
  the requirement
• This is child find, not referral

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Notification to LEAImplementation

• Activity 3 on Page 7 of IFSP
• No specific timeframe as child nears age of
  eligibility
• Can be a list of all potentially eligible
  children sent at specific time of year or can
  send for each child as he/she nears age
  eligibility for Part B
• Determine who is responsible for sending and who
  is responsible for receiving

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Notification to LEADocumentation

• Page 7 of IFSP
• If/when family changes their mind
• Copy of written document that was sent to LEA
  must be kept-
• in childs file or
• in general transition file if a list is sent

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Referral/Sending Child-Specific Information to LEA

• Requirements
• Implementation
• Documentation

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Referral Requirements

• With parent permission, the locality transmits
  to the appropriate school division in which the
  child resides, no later than April 1 of a given
  year, child-specific information, including
• current IFSP
• recent evaluation findings
• other pertinent records

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Referral Requirements Virginia

• Referrals for children who may be eligible for
  early childhood special education programs (Part
  B) may be made at any time during the calendar
  year.

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Referral Child Who May be Eligible for Part C
and Part B

• Parents of children who are referred to the Part
  C early intervention system after the April 1st
  date and who will reach the age of eligibility
  for special education services the following
  school year, are informed of the availability of
  public school services as well as Part C services
  until the child enters school or reaches the age
  of three.

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Referral Implementation

• Determine who is responsible for sending the
  referral
• Determine who is responsible for receiving the
  referral

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ImplementationLate Referrals

• Families are informed of the timelines required
  for the public school to determine eligibility
  and initiate placement.
• Transmission of childs name, address, etc., as
  well as child-specific information is completed
  as soon as possible.

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Referral Documentation

• Page 7 of IFSP
• Contact notes
• Parental consent for transmission of child-
  specific information

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Transition Planning Conference

• Requirements
• Implementation
• Documentation

27
Transition Planning Conference Requirements

• With the family's approval, a conference between
  the family and the LEA/IEU at least 90 days (and
  at the discretion of all such parties, up to 9
  months) before the child's third birthday, or if
  earlier, the date on which the child is eligible
  for the preschool program under Part B of the Act
  in accordance with State law is convened.

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Purpose of the Transition Planning Conference

1. Discuss appropriate services that the child may
   receive
2. Review the child's program options for the period
   from the date of eligibility for Part B services
   through the remainder of the year and
3. Establish and implement a transition plan.

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The Transition Plan Identifies

• Steps to complete transition
• Needs of families to participate in plan
• Responsibilities of Part C and Part B to
• Exchange and review records
• Determine, provide additional evaluations to
  determine eligibility
• Share information with and support family
  throughout the process
• Changes in new environment to ease transition

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Transition Conference Required Attendance

• Parent
• Part C Representative (most likely the Service
  Coordinator)
• Part B Representative

31
Transition Planning Conference Prior Notice and
Consent

• Prior Notice is provided via Virginias Prior
  Notice form
• Parental consent is NOT documented via the Prior
  Notice form. Revised IFSP will include a place
  to document consent until then,
• Hand write on IFSP OR
• Use local form

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Transition Planning Conference Implementation

• Determine who will coordinate
• Determine location
• Determine procedure for delayed transition or
  late referrals

33
Delayed Transition

• The service coordinator is responsible for using
  the written prior notice and consent to initiate
  a transition planning conference to identify the
  appropriate activities to ensure a smooth and
  timely transition for children who are
  age-eligible for transition because they are two
  on or before September 30, but whose families
  choose to delay transition until later in the
  school year.

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Transition Planning Conference Documentation

• Prior Notice
• Parent Consent
• Contact Notes
• Page 7 of IFSP
• Include in Documentation
• Date meeting held, who attended
• Transition plan developed

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Collaborative Planning Part C and LEAs

• Need to Consider
• Timelines (notification, referral, child-specific
  information, transition conference, child
  progress determination)
• Who is responsible for each action
• Sharing data
• How to resolve disputes or problems
• How and how often evaluation of transition
  process will occur

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Collaborative PlanningChild Progress Measures

• Determine circumstances under which Part C exit
  data will be used for Part B entry data and vice
  versa
• Develop/implement process for data sharing

37
Collaborative Planning Part C and LEAs

• Review/Revise local interagency agreements
• Can develop a local annual transition process
  that is more specific than the interagency
  agreement