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Student Assessment and Data Analysis Oakland Schools

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Title: Student Assessment and Data Analysis Oakland Schools


1
Student Assessment and Data Analysis Oakland
Schools
  • MAEDS
  • 2005
  • Tammy L. Evans

2
Why are educators so fired up about data?
  • How do we know if teachers are teaching our
    curriculum?
  • How do we maximize the value of dollars spent for
    assessment and data management?
  • Are all of our students achieving at acceptable
    levels?

Superintendents ask
3
Professional learning communities ask
  • What is it we want our students to know and be
    able to do?
  • How will we know when they have learned it?
  • What will we do when students are not learning?

4
Why are educators so fired up about data?
  • Improving
  • Student Achievement!

5
Creating some common language about data in
schools
  • What are the major systems?
  • How are they related?
  • What have districts done?
  • Where do we want to go?

6
4 Major Data Technology Systems in Schools
Oakland Schools focus is on Assessment and
Analysis
Assessment Systems
Student Information Systems
Data warehouse
Data analysis systems
(see Data warehouse PP on CD)
7
SAS DAT PURPOSE Student Assessment System Data
Analysis Tool
  • Improve teaching and increase learning for all
  • Useful reports for teachers, principals and
    district administration
  • Common assessments tied to GLCEs
  • Item banks tied to GLCEs
  • Multiple district on-ramps

8
What is an Assessment System?
  • Tool for gathering achievement information
  • It is assessing what is going on in classrooms.

9
Who needs what data?
A single assessment cannot meet all needs.
  • Administrators, public, legislators
  • Evaluation
  • Accountability
  • Long range planning
  • Teachers, parents, students
  • Diagnosis
  • Prescription
  • Placement
  • Short range planning
  • Very specific ach info

e.g., What percent met standards on 4th grade
MEAP math? Are students doing better this
year than they were doing last year?
e.g., Who understood this concept? Why is
Becky having trouble reading?
Large Grain Size
Fine Grain Size
10
Oakland Schools Path to Student Achievement
  • Fall 2004 Meetings with focus groups, create
    RFP
  • Oct 2004 Meeting with Assessment, Curriculum
    and Technology directors from Oakland districts
    to discuss requirements, including multiple on
    ramps
  • June 2005 deadline

11
The RFP
  • Input gathered from LEA focus groups in
    Curriculum, Assessment, Instruction and
    Technology
  • RFP authored at Oakland Schools through a
    collaboration between Career Focused Education,
    Learning Services, Research Evaluation and
    Assessment, Purchasing, School Quality and
    Technology Services.
  • Draft copy provided to LEA Technology and
    Assessment Directors for input.
  • Click here for details of the RFP
  • Click here for details of the vendor pricing
    submitted

12
The Committee
  • OCSA charged Oakland Schools and LEAs to move
    forward on acquisition of assessment and analysis
    system.
  • The RFP evaluation committee was formed,
    consisting of ISD and LEA staff representing
    Assessment, Curriculum and Technology.
  • Representatives from OCREAC, Teaching and
    Learning Council, Oakland County Technology
    Directors, OCSA Instruction Technology
    subcommittee.
  • Committee members were from Berkley, Huron
    Valley, Lamphere, Lake Orion, Troy, Novi, South
    Lyon, Walled Lake and West Bloomfield.

13
ISD Collaboration
  • Jan 2005 Oakland Schools and Wayne RESA met to
    review strategic goals around assessment and data
    analysis.
  • Joint RFP was created
  • Wayne RESA joined RFP evaluation committee
  • Wayne RESA and Oakland Schools separated scoring
    and recommendation for individual needs and
    approvals.

14
The evaluation begins
  • 10 vendors responded to the RFP
  • The committee met to review the responses.
  • The committee chose three vendors for
    demonstrations
  • Click here for the Debriefing Voting Results.

15
The demonstrations
  • Vendors were asked to cover specific points.
  • Half day demonstrations for each vendor were held
    at Farmington Training Center on March 10 11,
    2005.
  • All Oakland Schools LEAs were invited to send
    representatives to the demonstrations.
  • Over 100 participants reviewed the products and
    were asked to complete a survey.
  • Click here for the Survey results.

16
Further evaluation
  • After the demonstrations, the committee met to
    discuss the products and created a pros/cons list
    for each vendor.
  • Using an audience response system, the group
    prioritized the functionality of the products and
    rated each vendor on those functional areas. (see
    SAS-DAT PP on CD for full presentation.)
  • Click here for the Functionality Summary

17
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18
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19
Vendor References
  • A subcommittee was formed to conduct reference
    interviews.
  • Included committee members from Huron Valley,
    South Lyon, Walled Lake and West Bloomfield and
    Oakland Schools
  • Plato two references, EduSoft two references,
    Pearson three references
  • Click here for the Reference Questions
  • The reference information was synthesized and
    presented to the committee on April 11.
  • Click here for the Reference Call Summary

20
Further Analysis
  • Reviewed goals of RFP
  • Reviewed priority ranking from vendor
    demonstrations
  • Reviewed vendor reference calls
  • Reviewed pricing

21
The Evaluation
  • Filled out evaluation sheets
  • Click here for the Evaluation Form
  • Results tallied
  • Plato 4680
  • EduSoft 4350
  • Pearson 5720

22
Site Visit
  • May 4, 2005 Putnam City Schools, OK
  • Met with Curriculum Director, principals to
    review product in use.

23
Facilitated Product Demonstration
  • May 5, 2005 Oakland Schools
  • SAS-DAT Committee members were invited to
    participate in a test drive of Benchmark and
    Inform.

24
Principals Dashboard
25
Teachers Dashboard
26
Parents / Students Dashboard
27
Oakland Schools Support
  • Models defined to support diverse needs of
    districts and multiple on-ramps
  • Monetary support
  • Curriculum, Item Banks, and Assessments delivered
    to all districts

28
The Partnership
  • Created Benchmark Lite
  • Host for Oakland Schools
  • Standard curriculum
  • Units / Lesson plans
  • Assessments
  • MCF Michigan Curriculum Framework
  • Common assessments tied to GLCEs
  • Item banks tied to GLCEs
  • Allows districts to create assessments
  • Benchmark Full
  • administer tests (scan or web based)
  • report scoring
  • Inform
  • Analyzes test responses down to the individual
    student

29
Where we are now
  • Conversion for 27 of 29 districts
  • Training
  • Implementation! August 2005
  • Sharing experience with other MI districts.
  • Contract allows for state purchase
  • Increased participation reduces cost for all

30
MACUL 2006
  • Presentation will cover
  • Success stories
  • Lessons Learned
  • Examples of classroom assessment
  • Examples of analysis
  • Website and demonstration

31
Questions
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