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INTRODUCTORY MICROSOFT POWERPOINT Lesson 3

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... color, shadows, borders, and background color of the chart. ... presentation, choose one of the layouts that contains a placeholder for a chart. ... – PowerPoint PPT presentation

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Title: INTRODUCTORY MICROSOFT POWERPOINT Lesson 3


1
INTRODUCTORY MICROSOFT POWERPOINTLesson 3
Working with Visual Elements
2
Objectives
  • Build and modify an organization chart.
  • Build and modify charts.
  • Create and modify tables within PowerPoint.
  • Draw an object.
  • Add shapes and apply formatting.
  • Rotate and fill an object.
  • Scale and size an object.
  • Create a text box.

3
Terms Used in This Lesson
  • Charts (graphs)
  • Datasheet
  • Grouping
  • Handles
  • Organization charts
  • Shift-clicking

4
Working with Organization Charts
  • Organization charts are useful for showing the
    hierarchical structure and relationships within
    an organization. To add an organization chart to
    a slide, you can use the Diagram or Organization
    Chart slide layout.
  • To modify an organization chart, click the chart
    to activate it. You can change text or box
    formatting, including font, font style, font
    size, alignment, color, shadows, borders, and
    background color of the chart.

5
Working with Charts
  • Charts, also called graphs, provide a graphical
    way to display statistical data in a
    presentation.
  • When you create a chart in PowerPoint, you are
    working in a program called Microsoft Graph. When
    you are building and modifying a chart, Microsoft
    Graph menus, commands, and toolbar buttons become
    available to help you.
  • Building a Chart to build a chart in a
    presentation, choose one of the slide layouts
    that contains a placeholder for a chart.
    Double-click the placeholder to open a graph and
    display a chart with sample data.
  • Modifying a Chart if you need to modify a
    chart, double-click it to open the Chart Type
    dialog box.

6
Working with Tables
  • Tables are useful when you need to include large
    amounts of data. The data can be displayed in
    rows and columns so that it is easier to read.
  • Creating Tables to include a table on a slide,
    you can use the slide layout that has a
    placeholder for a table. When you double-click
    the placeholder, the Insert Table dialog box
    appears. Choose the number of columns and rows
    you want and a table is inserted on your slide.
    Key text in the table you can move between cells
    by pressing the Tab key.
  • Modifying Tables to modify a tables borders,
    fill, or text boxes, choose Table from the Format
    menu. The Format Table dialog box appears.

7
Creating Shapes and Objects
  • Use the AutoShapes and drawing tools on the
    Drawing toolbar to add shapes and objects to your
    presentation. AutoShapes are predesigned shapes,
    such as circles, cones, and stars.
  • Drawing an Object The Drawing toolbar contains
    buttons for drawing objects such as lines,
    circles, arrows, and squares. To use a tool,
    click and hold the mouse button, then drag to
    draw. To create a perfect circle or square, hold
    down the Shift key as you drag.
  • Adding a Shape There are also a variety of
    other shapes you can add by clicking the
    AutoShapes tool on the Drawing toolbar. A menu
    appears that has lines, connectors, arrows, and
    other kinds of objects to help draw the shape you
    want.
  • Selecting an Object When you click an object to
    select it, small squares appear at the edges of
    the graphic. These small squares are called
    handles. They indicate that the object is
    selected and they allow you to manipulate the
    object.

8
Manipulating Objects
  • Once you have created an object, there are many
    ways of manipulating it to achieve the final
    effect your want. You can rotate, fill, scale, or
    size an object, as well as change its color and
    position.

9
Selecting an Object
  • To select an object, be sure the Select Objects
    tool is chosen on the toolbar, position the
    insertion point over the object and click. The
    selection handles appear around the object and
    you can manipulate the object. A four-sided arrow
    appears with the arrow pointer.
  • To deselect an object, click another object or
    anywhere in the window.

10
Selecting More Than One Object
  • PowerPoint gives you two ways to select more than
    one object.
  • Shift-clicking Hold down the Shift key and
    click each of the objects you want to select. Use
    this method when you need to select objects that
    are not close to each other or when the objects
    you need to select are near other objects you do
    not want to select.
  • Drawing A Selection Box Using the Select
    Objects tool, you can drag a selection box around
    a group of objects. Use a selection box when all
    of the objects you want selected are near each
    other and can be surrounded with a box.
  • Combining Methods
  • You can also combine these two methods. First,
    use the selection box and then Shift-click to
    include objects that the selection box might have
    missed.

11
Grouping Objects
  • Grouping allows you to work with several items as
    if they were one object. To group objects, select
    the objects you want to group and choose Group
    from the Draw menu on the drawing toolbar.
  • You can ungroup objects using the Ungroup command.

12
Rotating an Object
  • The three rotate commands are Rotate Right,
    Rotate Left, and Free Rotate.
  • The Rotate Right command moves a graphic in
    90-degree increments to the right.
  • The Rotate Left command rotates the graphic in
    90-degree increments to the left.
  • The Free Rotate command lets you rotate a graphic
    to any angle.

13
Applying Formatting
  • The Drawing toolbar contains various ways to
    apply formatting to visual elements in a
    presentation. You can change the fill, line, or
    font color. You can also change the line, dash,
    or arrow style, add shadows, and make an object
    3D.
  • Filling an object To fill an object, select the
    object and click the Fill Color button on the
    Drawing toolbar.
  • Changing line color To change the line color,
    click the arrow on the Line Color button on the
    Drawing toolbar and click an option in the Line
    Color box that appears.
  • To change an object back to the default fill
    color, click Automatic. To choose a color in the
    color scheme, click one of the eight choices.

14
Scaling and Sizing an Object
  • Handles make it easy to resize an object that is
    too large or too small. Select the object to make
    the handles appear and then drag one of the
    handles inward or outward to make the object
    smaller or larger.
  • To scale an object, hold down Shift and drag a
    corner handle. This maintains an objects
    proportions.

15
Copying or Moving an Object
  • To move an object, select it and then drag it
    into place.
  • You can cut, copy, and paste objects the same way
    you do text.
  • The Cut and Copy commands place a copy of the
    selected image on the Office Clipboard.
  • Pasting an object from the Office Clipboard
    places the object in your drawing.

16
Create a Text Box
  • If you want to add text on a slide that does not
    have a placeholder for it, you can create a text
    box.
  • Click the Text Box tool on the Drawing toolbar.
  • Click the mouse button and drag to create a text
    box the size you want.
  • To move the box, click and drag it to a new
    location.
  • To resize the box, click and drag one of the
    handles.
  • To insert text, click inside the text box and
    begin keying.
  • To place text inside a shape, create a text box
    on top of the shape.

17
Summary
  • You can create and modify organization charts in
    a presentation.
  • You can create and modify graphs in a
    presentation using Microsoft Graph.
  • You can insert a table on a slide using the
    Insert Table dialog box and then modify it using
    the Tables and Borders toolbar.
  • You can add shapes and objects to your
    presentation using the AutoShapes and drawing
    tools on the Drawing toolbar. You can rotate,
    fill, scale, or size an object as well as change
    its fill or line color.
  • You can add text on a slide or inside a shape by
    creating a text box. You can wrap text inside a
    text box.
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