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Army Defense Integrated Military Human Resources System (DIMHRS)

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My Pay Functionality. View Records. Check Action Status. Leaves. Awards. Evaluations. Actions ... Legacy Pay Systems. Army FM & DFAS. FMCO. MAJ. DIV CDR. G-8 ... – PowerPoint PPT presentation

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Title: Army Defense Integrated Military Human Resources System (DIMHRS)


1
  • Army Defense Integrated Military Human Resources
    System (DIMHRS)
  • Senior Leader Overview
  • Korea Theater Operations Site Visit
  • 25-29 AUG 08

2
Defense Integrated Military Human Resources
SystemDIMHRS Key Points
Data Information Knowledge Wisdom
Digital Signature Electronic Routing Integrated
business rules Immediate Feedback Everyone uses
the same data (COP) Soldier can track actions
Why -Improved Readiness -Better Support for
Soldiers/Cdrs -Congressionally Mandated-
1999 -Supports Army Game Plan- Reduce Cost
cycle time while improving output -Supports
Secretary of the Army 5 Challenges (12 May
07) -Within Dep Sec Defs top priorities
Soldiers
Supervisors
Request Actions My Pay Functionality View
Records Check Action Status
Leaves Awards Evaluations Actions
Impacts Every Soldier
Integrates Military Pay Personnel
Commercial off the Shelf (COTS) A proven product
Enterprise Resource Planning (ERP) System
67 Systems Subsumed
82d BDE
82d CAB 2d BCT
11th Avn
All three Army Components on One Database
Revolutionary Chg 129 Redesigned Processes
Jun Jul Aug Sep
Oct Nov Dec Jan
Feb Mar
2008
Army Implementation 1 MARCH 2009
Army Contact Center Operational
System Integration Test
Sys Acceptance
Mult-Svc Limit
Operational Test/Live
DIMHRS Admin Crs
Train the Trainer
Installation Visits
Organizational realignment of MILPAY Mission from
FM to HR
Senior Leaders, Supervisors, HUMAN RESOURCE
Specialists Soldiers 
  • Advantages
  • Improved Readiness
  • One Record per Service Member through their
    career
  • Personnel Action Associated Pay event
  • Real time reporting
  • Personnel Situational Awareness

Army Implementation 1 Mar 09
3
Purpose
  • To brief Senior Leaders on DIMHRS implementation
    within the Army
  • Key Points
  • Implementation is 1 Mar 09
  • All Soldiers in all Components are impacted
  • Changes Human Resource Support to rely on an
    integrated Personnel Pay Commercial Off the
    Shelf (COTS) Product
  • Army Military Pay is transferred to HR ownership
    from FM
  • (The MPD and the S1s are now responsible for any
    pay related transactions and inquiries)

4
Tools for Understanding DIMHRS
www.ArmyDIMHRS.army.mil Houses DIMHRS
information and documents
Sustained for Training
Deployment Plan Provides an overview and key
unit tasks
Workforce Readiness Packages PowerPoint
overviews that document the as is, to be
changes to specific business processes in DIMHRS.
Detailed process crosswalks and flowcharts are
included.
Work Center Packages End to End explanations
of processes completed in DIMHRS along with
regulatory guidance, changes in terms, roles and
DIMHRS workflow outlines.
Defense Collaboration On Line Live DIMHRS
demos-streamed over the Internet every Thursday-
1200hrs- EST. Events are recorded and registered
DCO users can log in anytime and play-back
recorded events.
Electronic Blackboard Distributed Learning site
with all training materials resident by Soldier
Lifecycle
Operations Order Provides Operational
Commanders guidance to prepare for DIMHRS
Coachware
5
Coachware
Context sensitivity intelligent always on and
side by side
Sophisticated Job Aid or Electronic Performance
Support System (EPSS)
Sophisticated Job Aid or Electronic Performance
Support System (EPSS)
Context sensitivity intelligent always on and
side by side
Presents complicated processes as actionable steps
Presents complicated processes as actionable steps
6
Upcoming Key Dates
  • DIMHRS Courses
  • Available now at www.armydimhrs.army.mil or
  • https//ssi.learn.army.mil
  • DIMHRS Administrator Course
  • 11 Aug-12 Sep 08
  • Train the Trainer Instructor Lead Training
  • CONUS 6 Oct 08- 12 Dec 08
  • Deployed Theater 10 Nov 08- 30 Jan 09
  • Specialized Training (National Capital Region)
  • Jan-Feb 09

7
DIMHRS Learning StrategyCommunications and
Training
Phase II Aug - Nov 08 Execution Phase I
Instructor Led Training (ILT) Deployed Theater
TrainingDIMHRS Administrator (DA) Train-the-Train
er (T3)
  • Site Visits
  • Conferences and Events
  • Website Content
  • Workforce Readiness Packages
  • Work Center Readiness Packages
  • PM Corner and MSG Corner
  • Deployment Plan
  • DIMHRS Briefings
  • User Productivity Kits (UPKs)
  • Training Information
  • Warning Order 08-01
  • OPORD (08-02) associated FRAGOS
  • Monthly Change Network VTCs
  • Change Sponsor Outreach
  • ACOMs/ASCCs/ARNG/USAR
  • Media Outreach
  • HRC PAO, IMCOM PAO
  • Army Times, DOD Bloggers Roundtable
  • DIMHRS Admin 1 wk ILT
  • Train-the-Trainer 2 wks ILT
  • and Distributed Learning (dL)
  • Fort Jackson
  • Camp Robinson, AR
  • Fort Hood, TX
  • Deployed Theater
  • USAREUR (DA only)
  • Korea/Hawaii (DA only)

www.armydimhrs.army.mil
Main Training Effort is Distance Education
8
Army Operational Test Overview
Effective -Single Entry -Accurate
-Timely Updates -Self Service -Timely
Query Response
Suitable -Manprint domain adequate
-Reliable -ILS supported -Help Desk Works
Survivable -PII Computer Security -IA
protects from exploitation/corruption -Timely
Updates -Timely Restoration if required
Deployed Theaters
Pay Pilot
Reserve Component
Active Component
National Guard Component
St Louis, MO
Alexandria, VA
Alexandria, VA
Bandwidth Analysis Team- CCJ6-SI
HRC-RC
HRC-AC
HRC-NGB
(-)
(-)
(-)
Active
XX (-)
USARC HQs
II
82ND ABN
(-)
HRC-TAG
Garrison MPD
(-)
7th Sust Bde
State HQs
(-)
(-)
120th AG Reception BN
Atlanta, Georgia
National Guard
Iraq
138th Fin Bn _at_ 20 Soldiers
Garrison MPD
(-)
(-)
(-)
JFHQ-State
RRC
(-)
2d BCT- TF 101
82ND TC
82ND 2nd BCT
DSTB
(-)
Reserve
81st
11th AVN
Afghanistan
55th Sust Bde Ft Belvoir _at_ 200 Soldiers
Funds Control
RPSC MILPO
ASG Arif
(-)
7/6 AVN
(-)
Deployed Theater
Kuwait
Ft Bragg
Ft Jackson
Oregon
Kentucky/Texas
Alabama
Notes 1. HRC, MPD, RPSC, MILPOs, and HQs above
BDE level will establish cells that have
representative HR functions/capabilities of the
organization it is replicating. 2. Ft Jackson
MPD will provide DIMHRS Administrator support to
120 AG Reception Station. 3. Data collection
focused predominately on personnel services in HR
sections. Soldier self service user
participation required at unit level.
9
Military Pay Mission Realignment from FM to HR
2009 DIMHRS Army HR
2008 Legacy Pay Systems Army FM DFAS
  • Transition Execution
  • DUSA-BMA MILPAY Transition Oversight
  • G1 oversight of field
  • Senior Leaders engaged to ensure their
    organizations are postured to execute the
    transition
  • DIMHRS OPORD Guidance (Annex H)
  • General
  • - Develop and implement a realignment plan
  • - Document org changes and train personnel
  • - Revise publications
  • Ensure Soldier pay and personnel status is
    accurate for DIMHRS implementation
  • - PAI and Certified UCFR
  • - Soldier pay account review

ASA(MRA) DASA(PO)
ASA(FMC) DASA(FO)
G-1
HRC / TAG
DFAS / AMPO
USAFINCOM
CORPS CDR
CORPS CDR
TSC CDR
G-8 COL
G-1 COL
SB COL
FMC COL
DIV CDR
DIV CDR
STB LTC
FMCO MAJ
MPD
DMPO
G-1 LTC
BDE CDR
BDE CDR
FM DET CPT / LT
S-1 CPT / LT
10
DIMHRS Pay/Allotment Options
  • DIMHRS will pay on the 1st and 15th of the month
    only.
  • Allotments
  • Can be disbursed either
  • on both paydays during the month (1st 15th), or
  • on a monthly basis (1st), deducted from the both
    pay-cycles and distributed once
  • All reservists on active duty for 179 days or
    more
  • Allotments for these Soldiers will automatically
    stop upon completion of active duty obligation
  • Rent for Military Privatized Housing is no longer
    an allotment. It is shown as a deduction.
  • DIMHRS will deduct minor mandatory deductions
    from the first available pay period.
  • i.e., TRICARE Dental, SGLI, and State-sponsored
    life insurance (ARNG only)
  • DIMHRS will NOT disburse if the Soldier does not
    have sufficient funds
  • Six discretionary allotment max law is still law
    and enforced in DIMHRS
  • Facts
  • OSD mandated DIMHRS payment 1 15th of the month
    (2 Aug 07 memo)
  • 90.6 of the current Army force currently use the
    midmonth option
  • Soldiers will be notified of this change through
  • Training (Included within Mandated Training)
  • Strategic Communications (articles, messages etc)
  • Area of concentration in Deployment Plan

11
DIMHRS Access Capabilities
1 Mar 09 Initial Operation Capability
(IOC) Partitioned Authentication
Post DIMHRS IOC _at_ Sep 09 Dynamic Roles
Self Service? Y/N
Role Non-Supervisor
Role Supervisor
Non-Mil User Access
N
System Requires CAC
System Requires User Id Strong Password
System Requires CAC
Y
Access Granted to Individual Record
Access Granted to Multiple Records
Access Granted to Individual Record
Access Granted to Multiple Records
Must ID select manager roles as Self
Service Redesign business processes (Proxies)
Impact Hardware investment throughout the Army
DIMHRS User IDs and initial passwords will be
delivered to Soldiers via their AKO account or
.mil email address. Prior to IOC, Senior Leaders
need to ensure that all their soldiers have AKO
or .mil email access.
12
Key Decision Points impacting Everyone
  • Military Pay is an HR function pay changes will
    be triggered by per updates/S1 owns Mil/Pay
  • One 44C20/30 will augment Deployed or Deploying
    Bdes
  • Training is concentrated on Distance Learning
  • -DIMHRS Administrator training tentatively
    started 11 Aug 2008 (PDSI-G6)
  • -T3/Change Agent Training is scheduled to start
    6 Oct 2008 (PDSI-G5)
  • There are two pay cycles per month (no option for
    once a month)
  • -Allotments can be disbursed every pay cycle or
    once a month
  • -Bonuses and incentives are paid on paydays
  • -Pay in DJMS is not current- Soldiers Pay
    checks may be different at Army IOC
  • Access for DIMHRS (Implementation 6 Months
    after)
  • All documents will be electronically
    signed/routed digitally signed
  • DIMHRS will not pivot off SSN - All Soldiers will
    have an Employee ID Number
  • All users must possess an AKO email account NLT
    90 days prior to IOC (EmplID delivered thru AKO)

13
Key Decisions (For Leaders)
  • Business processes will change (Procedures vs
    Policy)
  • All Soldiers must be briefed on DIMHRS (DIMHRS
    101) NLT 30 days prior to IOC
  • Commanders must assess their ability for
    Soldiers to access computers within their
    organizations (may require computer purchase for
    Self Service Mgrs)
  • Disconnect Ops relies on PSDR provided VSAT
  • The Army will begin reporting preparedness to
    implement DIMHRS on 15 Sep 2008 and every 15th of
    the month (Reporting tool will be web-based with
    limited access)
  • - Soldiers briefed (DIMHRS 101)
  • -Sufficient equipment at each unit
  • -Number of specialists and managers that have
    been trained
  • -Percent of Soldiers with a valid AKO account
  • -Status of realignment of MILPAY Resources

14
DIMHRS Benefits Soldiers and Commanders !!!!
Acquire
Develop
Compensate
Distribute
Deploy
Sustain
Transition
Soldiers
Commanders/CSMs 1SGs
  • One system to view, access, report on unit
    capabilities.
  • One system to take care of their most important
    resource SOLDIERS !
  • Integrates all Components on One Database
  • Improved Readiness
  • Single AC/RC Database
  • Better Accountability
  • Less Training Requirements Training Flexibility
  • Seamless Strength Reporting
  • Personnel Asset visibility for decision support
  • Integrates Personnel and Pay
  • One System to Monitor
  • Personnel Transactions directly trigger Pay
  • All HR Functions in One System
  • True Integration One Rcd forever (regardless of
    Compo or Svc)
  • Self Service Capabilities
  • No waiting on line
  • Real time response
  • Capability to monitor actions
  • One system for all HR Pay Services
  • Global Reach- Web access anywhere
  • One Integrated Database
  • Soldiers sees same information as Boards
    (Promotion/School, etc).
  • Confidence that one correction fixes all
  • Emergency Data (DD Form 93) is same regardless of
    what category serving (Home Station, Mob Site,
    Power Projection Platform, Demob, etc.)

15
Where We Need your Support
  • 1) Ensure your communications network is
    working- Change Champion/Agent Network
  • 2) Be aware of DIMHRS benefits to the Army and
    support implementation. Understand why we are
    implementing DIMHRS
  • To improve readiness
  • To increase responsiveness to operational
    Commanders and Soldiers
  • COTS product with very little modification (It
    will work- but we must be prepared for the
    Business Process Changes. )
  • 3) Develop your organizations
    training/implementation strategy (DIMHRS impacts
    everyone)
  • When will training be scheduled ?
  • Which of the available training methods will be
    utilized ?
  • Assess the impact of DIMHRS on your organization,
    its business processes and SOPs how can you
    leverage the new capabilities and technology in
    DIMHRS?
  • Ensure your organization is properly engaged to
    realign the MILPAY mission from FM to HR
    ownership
  • 4) Prepare in Advance
  • Personnel Asset Inventories
  • Unit Commanders Finance Report (UCFR)
  • Ensure Soldiers, Commanders, Supervisors, DA
    Civilian Contractor HR Providers are prepared
    for implementation

16
Checklists
Checklists are used to ensure Personnel Actions
are completed in a timely manner.
Checklists enable HR Specialists and Commanders
to monitor the status of Personnel Actions such
as
  • Mobilization
  • Retirements
  • PCS (Permanent Change of Station)
  • In/Out Processing

Using a checklist ensures that each step involved
in the particular procedure is completed to
standard.
Failure to use a checklist may cause a number of
problems including the delay of pay and Personnel
Actions.
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Informative Resources
  • www.armydimhrs.army.mil
  • Latest Program Information
  • Workforce Readiness Packages (WRP)
  • Work Center Readiness Packages (WCP)
  • Deployment Plan
  • www.dimhrs.mil
  • User Productivity Kits (UPK)
  • Workforce Readiness Packages (WRP)
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