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SATERN for Supervisors

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Access to Online Content. Online Testing & Evaluation. Training Record Keeping ... Launch online courses. Search course catalogs for training opportunities ... – PowerPoint PPT presentation

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Title: SATERN for Supervisors


1
SATERN for Supervisors
  • May 2006

2
Session Objectives
  • At the end of the session, participants will be
    able to
  • Describe the benefits of SATERN.
  • Log in to SATERN and view employee records
  • Enroll employees in a scheduled offering.
  • Approve enrollments.
  • Add a learning activity to a learning plan.
  • Run reports for employees.

3
  • Course Agenda
  • Introduction
  • Module 1 SATERN Overview
  • Module 2 Working with Employee Records
  • Module 3 Managing Employee Plans
  • Module 4 Running Employee Reports
  • Summary

4
SATERN for Supervisors
  • Module 1 SATERN Overview

5
Module 1 SATERN Overview
What is SATERN?
SATERN - the System for Administration Training
and Educational Resources for NASA is NASAs
new Learning Management System that offers
web-based access to training and career
development resources.
6
Module 1 SATERN Overview
7
Module 1 SATERN Overview
Why is NASA Implementing SATERN?
  • Reduced costs through the consolidation of
    multiple learning systems

8
Module 1 SATERN Overview
Who is Facilitating Implementation of SATERN?
  • Implementation of SATERN is a joint effort
    between the NASA Offices of Human Capital
    Management (OHCM) and Chief Information Officer
    (OCIO)
  • The Full SATERN Implementation Team has been
    represented by each Center Training Office and
    SOLAR Discipline representatives, in addition to
    the OHC and OCIO representatives
  • Plateau is the vendor that provided the
    commercial-off-the-shelf (COTS) software for
    SATERN and customized it for NASAs needsthe
    company is a key provider of LMSs for Federal
    Agencies (e.g., ATF, IRS, USDA)

9
Module 1 SATERN Overview
What NASA Agency-wide Systems are Affected?
  • Agency-wide legacy systems transitioned to SATERN
    are
  • AdminSTARtraining administration system used by
    all Center training offices
  • NORSstands for NASA Online Registration System
    and allows students to register online for
    courses and is integrated with AdminSTAR
  • SOLARstands for Site for Online Learning and
    Resources online custom content courseware system
    used throughout NASA

10
Module 1 SATERN Overview
What Will SATERN Do for Supervisors and Employees?
SATERN provides employees a one-stop approach
to managing NASA training activities. Through
SATERN employees will be able to
  • Launch online courses
  • Search course catalogs for training opportunities
  • Submit training registration requests
  • Generate personalized training reports
  • Receive e-mail reminders on scheduled training
  • Check the status of enrollment

Supervisors can also use SATERN to
  • Approve training requests
  • Assign training
  • View employee training reports
  • Manage employees training requirements

11
Module 1 SATERN Overview
  • Learning Needs Management Model

12
Module 1 SATERN Overview
Menus for SATERN functions can be found across
the top of the screen
Sub-menu
Hint Use the menus to navigate and not the
back button
13
SATERN for Supervisors
  • Module 2 Working with Employee Records

14
Module 2 Working with Employee Records
  • Logging into SATERN
  • From the Internet log into this URL
    https//satern.nasa.gov
  • Enter your User Name and Password and click
    Login

15
Module 2 Working with Employee Records
  • Only supervisors will see the My Employees
    menu option in the top menu bar

16
Module 2 Working with Employee Records
Functionality for Supervisors
  • As a supervisor, you have the ability to perform
    the following managerial duties in SATERN
  • Enroll employees in a scheduled offering
  • View employee records
  • Approve enrollments
  • Assign items (learning activities) to employees
  • Run reports

17
Module 2 Working with Employee Records
Enrolling Employees in a Scheduled Offering
  • Supervisors can enroll (register) employees or
    remove (withdraw) employees from a scheduled
    offering of a learning activity
  • Choose My Employees then Registrations from the
    menu
  • To enroll an employee select the Register
    Learners option and then click Next

18
Module 2 Working with Employee Records
Enrolling Employees in a Scheduled Offering
  • The search window will be displayed and allow you
    to search for the item(s) you want.
  • You can search be entering a keyword in the
    Keywords text field or
  • Leave the Keyword box blank to search for all
    available offerings

19
Module 2 Working with Employee Records
Enrolling Employees in a Scheduled Offering
  • Select the employee you wish to enroll
  • To sent an e-mail confirmation, just check the
    boxes for recipients you want to receive
    notifications about the enrollment

20
Module 2 Working with Employee Records
Viewing Employee Records
  • Supervisors can open and view records of direct
    reports
  • Learning Plans
  • Curriculum Status
  • Registrations
  • Learning History
  • Select My Employees from the main menu to view
    the screen and select a learner.

21
Module 2 Working with Employee Records
Viewing Employee Records
  • The menu bar will indicate that you are viewing
    records for an employee. When you are in an
    employee record all menu items will pertain to
    that learner.

22
SATERN for Supervisors
  • Module 3 Managing Employee Plans

23
Module 3 Managing Employee Plans
Managing Employee Plans
  • There are a number of functions that the
    supervisor can perform in SATERN to help manage
    the training and development of their direct
    reports
  • These functions include
  • Approving enrollments
  • Adding and removing items from the learning plan
  • Running reports

24
Module 3 Managing Employee Plans
Approving Enrollments
  • As a supervisor, you will be responsible for
    approving enrollments in SATERN for your direct
    reports
  • Not all learning activities require supervisor
    approval. This will vary by course.
  • Until the NF-1735 is automated in SATERN,
    external training approvals will be handled using
    the current manual approval process
  • You will receive an e-mail notification when
    there is an approval that requires your review.
  • There are 2 ways to access Approvals in SATERN
  • Click on the Alert on the Home Page or
  • Select Personal then Approvals from the Menu

25
Module 3 Managing Employee Plans
Approving Enrollments
  • You will see a list of pending approvals. Click
    the ? next to the employees name to see
    additional details
  • Remove the checkmark from the checkbox unless you
    want to enter a reason and have it e-mailed to
    the learner
  • Select Approve, Deny or Skip for each submitted
    request

26
Module 3 Managing Employee Plans
Adding or Removing Items
  • Each employees learning plan contains learning
    activities (items) that have been assigned to
    them based on their learning needs
  • Employees can also add items to their plan
  • As a supervisor you have the ability to add or
    remove a learning activity from the learning
    plans of your direct reports
  • To access and manage employee learning plans in
    SATERN
  • Select My Employees then Learning Plans from the
    Menu

27
Module 3 Managing Employee Plans
Adding Items
  • Select the appropriate management action by
    clicking the circle for Add Items
  • On the list of your direct reports, click the
    Select checkbox next to each employee to whom you
    want to assign an item
  • Enter a keyword on the search screen to search
    for items to add to the Learning Plan

28
Module 3 Managing Employee Plans
Adding Items
  • SATERN will display the title and description of
    the item and display the matches
  • Check the Add box for each item you want to add
    to the plan
  • The Assign Date and Required Date both default to
    the current date. Click the calendar icon to
    change

29
Module 3 Managing Employee Plans
Adding Items
  • You can also change the Assignment Type by
    clicking on the Select link then the Search
    button
  • Then Select the type FEDERALLY MANDATED,
    OPTIONAL, HIGHLY RECOMMENDED, REQUIRED, as
    appropriate to your assignment

30
Module 3 Managing Employee Plans
Removing Items
  • The process for removing items from the learning
    plan is the same as for adding items
  • It may be helpful to view the employee learning
    plan first to determine which items you wish to
    remove before using this functionality
  • Once you remove an Item you will receive a
    message confirming the removal

31
SATERN for Supervisors
  • Module 4 Running Employee Reports

32
Module 4 Running Employee Reports
Running Employee Reports
  • As a supervisor, you have the option of running
    reports that include data about your direct
    reports
  • SATERN allows you to generate a number of
    different standard reports including
  • Learning Plan
  • Learning History
  • Item request
  • All reports have the same options to describe how
    you want to run the report.
  • To run a report select Reports from the Main Menu

33
Module 4 Running Employee Reports
Running Employee Reports
  • After you select a report, you will have a choice
    of running a report for yourself only, your
    direct reports, all in your chain of command, or
    all.
  • You also have a number of choices regarding
    Report display options

34
Module 4 Running Employee Reports
Running a Report for One Employee
  • If you need to run a report for only one
    employee, select My Employees from the main menu,
    select the employee and change to the selected
    learner.
  • Then from the Reports menu select the report you
    want to run for that individual

35
SATERN for Supervisors
  • Summary

36
Summary
Summary
  • NASAs SATERN Learning Management System provides
    a real-time tool to help supervisors managing
    employee learning and development
  • The initial rollout of SATERN replaces existing
    legacy systems. Subsequent phases will provide
    functionality for competency management and
    individual development planning
  • SATERN will be used by the NSSC to manage
    external training when that function transfers in
    July 2006
  • Supervisors can contribute to the success of the
    SATERN implementation by using SATERN and
    encouraging employees to do the same
  • Support for SATERN is available via the SATERN
    Help Desk, the ? Help button on SATERN, and
    through the Center Training Office
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