Results-Based Management (RBM) and the UNDAF Results Matrix

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Results-Based Management (RBM) and the UNDAF
Results Matrix
Main Menu
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UNDAF Results

• Before
• There was an agreed plan, but each agency
  implemented individually the UNDAF was driven
  by agency mandates and became fragmented
  business as usual
• And now
• There is a single matrix within the UNDAF that
  links the strategic contribution of UN agencies
  country programmes to targeted national
  priorities

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What is a Results Matrix?

• The core of the UNDAF
• An at-a-glance expression of UN system support
  at country level, and
• How it will make a strategic contribution towards
  National Development Goals and MDG targets
• Uses principles and terminology of Results Based
  Management (RBM)

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Principles of RBM

• If-Then causality between levels of results
• Common results language to describe changes
• Collective accountability increases as you move
  up the chain of results towards outcomes and
  impacts
• Key message ? No agency can go it
  alone!
• A results matrix is a means not an end
• A results matrix is contextual (anchored in the
  current context of the country)
• AND Uses the best judgment of the UNCT at all
  times

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Definitions (adapted from OECD/DAC)
Positive and negative, primary and
secondary long-term effects produced by
a development intervention, directly or
indirectly, intended or unintended.
Impact
Human Change
Outcome
The likely or achieved short-term and medium-term
effects of an interventions outputs.
Institutional Behavioural Change
Outputs
The products and services which result from the
completion of activities within a development
intervention.
Products Services Skills Abilities
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Definitions
Positive and negative, primary and
secondary long-term effects produced by
a development intervention, directly or
indirectly, intended or unintended.
Impact
Outcome
The likely or achieved short-term and medium-term
effects of an interventions outputs.
Output
The products and services which result from the
completion of activities within a development
intervention.
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Types of Change
Changes in the lives of people
Impact
Outcome
Institutional Change values, ethic, rules, laws
associated with to institutional performance,
access.. Behavioural change knowledge, skills,
practices (individual level)
Output
Operational Change provision of goods and
services
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A Typology for RBM
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Group Activity

• Using the set of cards provided, develop a
  results matrix

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Other Definitions

• Role of Partners
• Identifies stakeholders involved in the
  achievement of each CP output and explains their
  contribution
• Resource Mobilisation Targets
• The estimated financial resource mobilisation
  target of each UN agency (and partners if
  possible) related to the CP outcome. These are
  aggregated for a UN targeted contribution towards
  the UNDAF outcome
• Coordination Mechanisms Programme Modalities
• (1) individual agency programmes/projects, or
• (2) parallel programmes, or
• (3) joint programmes

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From Results Matrix to ME Framework
National Target/ MDG
UNDAF Outcome
CP Outcome CP Outputs Role of Partners Resource Mob. Targets

Primary school completion rates are improved by
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By 2011, policies and programmes implemented for
increased enrollment and improved quality
Improved quality of instruction
Skills of 1500 teachers strengthened
ME Framework ME Framework ME Framework
Expected UNDAF Outcomes Indicators (w. baseline) Sources of Verification
Outcome 1 Indicator 1 Baseline Source
CP Outcome Indicator 1 Baseline
CP Outputs Indicator 1 Baseline
Outcome 2
National education legislation adopted
No reliable source
Information transferred
By 2011, policies and programmes implemented for
increased enrollment and improved quality
??
Improved quality of instruction
Learning performance
MoED reports
1. MoED reports 2. Spot visits
Skills of 1500 teachers strengthened
Teacher testing results
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Table 2 UNDAF ME Calendar
Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
Surveys/ Studies
Monitoring Systems
Evaluations
Reviews
UNDAF Eval. Milestones
Capacity Building
Use of info
Partner ME Activities
UNCT ME Activities
Planning Refs.
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Table 1UNDAF ME Framework
Outcomes Indicators (w. baseline) Sources of verification Risks Assumptions
UNDAF Outcome 1 CP Outcome 1.1 Major Outputs CP Outcome 1.2 Major Outputs Indicator 1 Baseline Indicator 1.1 Baseline Indicator 1.2 Baseline Source 1 Agency resp. Source 1.1 Agency resp. Source 1.2 Agency resp. Summary of risks and assumptions for each UNDAF and CP outcome
UNDAF Outcome 2
UNDAF Outcome 3
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JOINT PROGRAMMING and JOINT PROGRAMMES
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• What is a Country Programme Action Plan
• What is an Annual Work Plan
• What is your role as Junior Professional Officers
  in the CPAP and AWP

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Country Programme Action Plan

• Before
• A mixed bag of programme and project documents
  using different formats, timelines, and
  preparation processes with partners
• And now
• Readable, transparent and accessible programme
  action plans, linked explicitly to common, longer
  term UN development results

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Annual Work Plan

• Before
• a variety of project documents
• large variations in detail
• not always linked to CDPs or UNDAF priorities
• And now
• standardised work plan that provides operational
  detail
• connected to the UNDAF / CPDs strategic results

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From Results Matrix to CPAP
National Priority and Goals
UNDAF Outcome
CP Outcome CP Outputs Role of Partners Resource Mob. Targets

Primary school completion rates are improved by
10
By 2005, 30 more children are enrolled in
primary school
Quality of instruction increased
Skills of 1500 teachers strengthened
Country Programme Action Plan (CPAP) Country Programme Action Plan (CPAP) Country Programme Action Plan (CPAP) Country Programme Action Plan (CPAP) Country Programme Action Plan (CPAP)
UNDAF Outcome 1 UNDAF Outcome 1 UNDAF Outcome 1
Agency Programme Component CP Outcome 1.1 Output 1.1.1 Output targets and indicators Indicative Resources (per yr)


UNDAF Outcome 2 UNDAF Outcome 2 UNDAF Outcome 2 UNDAF Outcome 2 UNDAF Outcome 2
By 2005, 30 more children are enrolled in
primary school
Quality of instruction increased
Skills of 1500 teachers strengthened
Basic Education
Teacher testing results
Regular and Other Resources
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From CPAP to AWP
Country Programme Action Plan Country Programme Action Plan Country Programme Action Plan Country Programme Action Plan Country Programme Action Plan
UNDAF Outcome 1 UNDAF Outcome 1 UNDAF Outcome 1
Agency Programme Component CP Outcome 1.1 Output 1.1.1 Output targets and indicators Indicative Resources (per yr)

By 2005, 75 of children complete a quality
primary ed.
Quality of instruction increased
Skills of 1500 teachers strengthened
Basic Education
Teacher testing results
Regular and Other Resources
Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan Annual Work Plan
Outputs Monitoring Activities Key Activities Timeframe Timeframe Timeframe Timeframe Responsible Party Planned Budget Planned Budget Planned Budget
Q1 Q2 Q3 Q4 Source Descr. Amount

1.1.1 Skills of 1500 teachers strengthened
-To train 300 teachers -To revise curriculum etc.
1.1.2
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The Annual Work Plan (AWP) Monitoring
Tool Year_______ CP Component__________________
____ Implementing Partner ________________
   
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Joint Programs
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Why ?

• When it makes sense or adds value from a
  programmatic point of view
• Maximize impact of collective UN interventions.
• Contributes to a more coherent, effective and
  efficient UN in its endeavour to help realize
  national goals and priorities.
• Reduces duplication, transaction costs and
  maximizes synergies.

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What is a Joint Programme ?
A set of activities contained in a common work
plan and related budget involving two or more UN
organizations and national partners
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JP Management Options

• Parallel Fund Management
• Agencies work for common result with various
  partners
• Pass-Through Fund Management
• Agencies work for common result and donor funds
  are channeled through one agency for efficiency
• Pooled Fund Management
• Agencies work for common result with common
  partner

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JP Management Options

• Parallel Fund Management
• Different partners
• Each agency manages its own funds
• Common work plan agreed by all agencies
• Aggregated / common budget showing different
  inputs

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Parallel Fund Management
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JP Management Options

• Pass-Through Fund Management
• Agencies approach donors for funding for JP
• Donor funds pass through Administrative Agent
• Administrative Agent selected by participating
  agencies
• Letter of Agreement signed
• Substantive expertise
• Operational capacity country presence
• 1 admin fee for Administrative Agent
• Each agency recovers their indirect costs as
  per their rules
• Administering Agent prepares consolidated
  progress financial reports

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Pass-through Fund Management
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JP Management Options

• Pooled Fund Management
• Common national or sub-national partner
• Agencies pool funds
• Managing Agent manages funds through MOU
• Agent chosen jointly by agencies and government
• Substantive expertise
• Operational capacity country presence
• Managing Agent recovers indirect costs

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Pooled Fund Management
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UNDAF Annual Review

• Theme Groups review progress (including
  assessment of joint programmes) for each UNDAF
  Outcome (based on Annual Work plans) and produces
  2-3 page report
• UNCT reviews theme group reports
• Informs RCs annual report as well as agency and
  donor reports

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UNDAF Evaluation

• A joint UN review which assesses
• - to what extent the UNDAF outcomes have been
  achieved and if this has contributed to achieving
  national goals (impact)
• - to what extent the UNDAF outcomes continue
  to be relevant
• - the effectiveness of the UNDAF as a tool for
  UN system collaboration, including joint
  programmes
• And informs subsequent CCA-UNDAF preparation for
  the next 5year cycle

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UNCT Joint Programming Process
Programme Implementation M and E
Strategic Planning
1 2 3 4 5
Penultimate Year
Ultimate Year
Jan - Jun
Dec
Sept - Dec
Jan - Mar
Nov
Readers group
Readers group
Exec Boards
UNDAF Evaluation CCA 2 UNDAF 2
CPAPs
CCA
UNDAF
CPDs
AWPs
Results Matrix
JSM
AWPs
JSM
Workshops
AWPs
Articulate Joint Programmes Projects
Identify Potential Areas for Joint Programmes
AWPs
Theme Groups, Annual Reviews, RC Annual Report
M E Plan