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Microsoft Office XP Word

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Pyramid. Diagrams. Pyramid- Items that build on another. Ex. Food Pyramid. Venn- Items if overlapping characteristics. Ex. Overlapping responsibilities. ... – PowerPoint PPT presentation

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Title: Microsoft Office XP Word


1
Microsoft Office XP Word
  • Advanced Level

2
Tables
  • A table- is a collection of data organized in
    columns and rows. You might use a table to
    include budget data, sales data, or inventory.

3
Create Tables
  • Click where you wish to insert a table.
  • Click TablesgtInsertgtTable.
  • Select the number of columns you want.
  • Select the Number of rows desired.
  • Select desired table options.
  • Click OK.

4
Inserting/Deleting Rows and Columns
  • To insert new column(s)
  • Click TablegtInsertgtColumns
  • To insert new row(s)
  • Click TablegtInsertgtRows
  • To merge cells
  • Select the cells you want to merge.
  • Right clickgtMerge cells
  • To remove columns or rows
  • Select the row(s) or column(s) to remove.
  • Click TablegtDelete Columns
  • Or
  • Click TablegtDelete Rows

5
AutoFormat
  • Click TablegtTable AutoFormat
  • Select category
  • Select table style
  • Click Apply

6
Chart Elements
Chart Title
Single data series
Legend
Value axis title
Category labels
Category axis title
7
Chart Types- Column Bar
Column chart
Bar chart
  • Column chart- Compares individual values or sets
    of values.
  • Bar chart- This is basically a column chart
    turned on its side. Also used to compare values.

8
Chart types- Line Area
Line chart
Area chart
  • Line chart- Useful when plotting trends (changes
    over time).
  • Area chart- Like filled in line charts. Also
    used to track changes over time.

9
Chart Type- Pie Chart
  • Circular graph that shows the relationship of
    each value in a data series to the entire data
    series. The size of each wedge represents the
    percentage each item contributes to the total.

10
Create A Chart
  • Place the mouse cursor where you want the chart
    to appear.
  • Choose InsertgtObject.
  • Click the Create New tab.
  • Select Microsoft Graph Chart from the Object type
    list.
  • Click OK.
  • Adjust the values in the datasheet that appears.
    Click outside the datasheet that appears.
  • Click outside the datasheet when done.

11
Microsoft Graph Chart
  • Chart
  • Document 1- chart values

12
Create a Chart Using Excel
  • InsertgtObject
  • Click on Create New Tab
  • Under object type Choose Microsoft Excel Chart
  • Click OK

13
Components of Excel Chart
  • Chart 1 Tab- Displays the chart
  • Chart Toolbar is only available when you use
    Excel to create your chart
  • Sheet 1 Tab- Replaces the sample values.

14
Modifying Chart
Microsoft Graph Chart
Microsoft Excel Chart
  • Double click the chart to activate it.
  • Make your changes.
  • Chart toolbar only available when using excel
    chart.
  • Click outside the chart boundary to return to
    normal editing mode.

15
Different Types of Diagrams.
Organizational
Radial
Cycle
  • Organizational-Display different types of
    relationships within a group.
  • Cycle- Charts a process ex. Design or production
    of an project
  • Radial-Displays relationship of several items to
    a signal item.

16
Diagrams
Pyramid
Target
Venn
  • Pyramid- Items that build on another. Ex. Food
    Pyramid
  • Venn- Items if overlapping characteristics. Ex.
    Overlapping responsibilities.
  • Target- Items that build on another. Ex. Steps
    toward a specific goal.

17
Create a Diagram
  • Click InsertgtDiagram
  • Select the type of diagram
  • Click OK

18
To Add Text to a Shape
  • Click the shape
  • Type your text
  • Click outside the shape

19
To Add a New Shape
  • Click the shape to which you want to add a new
    relationship.
  • Click Insert Shape button.
  • Choose the type of relationship you want to add.
  • If applicable

20
Modify a Diagram Using Organizational Chart
21
Parts of a Mail Merge
  • Data source
  • Main document
  • Results

22
Word 2002 Mail Merge Steps
  • Select document type
  • Select starting document
  • Select recipients
  • Write or arrange main document
  • Preview merge
  • Complete the merge

23
Step 1 Select Document Type
  • Letters
  • E-mail messages
  • Faxes
  • Envelopes
  • Labels
  • Directory

24
Step 2 Select Starting Document
  • Use the current document
  • Start from a template
  • Start from existing document

25
Step 3 Select Recipients
  • Use an existing list
  • Select from Microsoft Outlook Contacts
  • Type a new list

26
Step 3 (cont) Select Recipients
  • Create a new list

27
Step 3 (cont) Select Recipients
  • Microsoft Word 2002 introduces a new Mail Merge
    Recipients dialog box
  • Filter and/or sort the recipients list

28
Step 4 Write or Arrange Main Document
  • Add recipient information
  • Address block
  • Greeting line
  • Electronic postage
  • Postal bar code
  • More items (lists all merge fields)

29
Step 4 (cont) Write or Arrange Main Document
  • Insert address block

30
Step 4 (cont) Write or Arrange Main Document
  • Insert greeting line

31
Step 4 (cont) Write or Arrange Main Document
  • Match fields
  • Address block and greeting line both tie into
    Match Fields
  • Easier to work with data sources with different
    field names
  • Map non-standard field names to built-in field
    names

32
Step 5 Preview Merge
  • Preview the merge results
  • Make changes to the letter
  • Exclude recipients

33
Step 6 Complete the Merge
  • Print
  • Edit individual letters

34
Differences in Some Steps for Other Document Types
  • E-mail messages
  • Envelopes
  • Labels

35
E-Mail Messages
  • Message options

36
Envelopes
  • Select starting document
  • Change document layout

37
Envelopes (2)
  • Envelope options
  • Printing options

38
Labels
  • Select starting document
  • Change document layout
  • Label options

39
Labels (2)
  • Arrange Labels
  • Update all labels
  • Easier to modify and update existing labels

40
Mail Merge Toolbar
  • Intended for users very familiar with Words Mail
    Merge

41
You Are Now Ready To Use
  • Tables, Charts, Diagrams and Mail Merge
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