Microsoft Office XP Word

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Microsoft Office XPWord

• Advanced Level

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Tables

• A table- is a collection of data organized in
  columns and rows. You might use a table to
  include budget data, sales data, or inventory.

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Create Tables

• Click where you wish to insert a table.
• Click TablesgtInsertgtTable.
• Select the number of columns you want.
• Select the Number of rows desired.
• Select desired table options.
• Click OK.

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Inserting/DeletingRows and Columns

• To insert new column(s)
• Click TablegtInsertgtColumns
• To insert new row(s)
• Click TablegtInsertgtRows
• To merge cells
• Select the cells you want to merge.
• Right clickgtMerge cells
• To remove columns or rows
• Select the row(s) or column(s) to remove.
• Click TablegtDelete Columns
• Or
• Click TablegtDelete Rows

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AutoFormat

• Click TablegtTable AutoFormat
• Select category
• Select table style
• Click Apply

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Chart Elements
Chart Title
Single data series
Legend
Value axis title
Category labels
Category axis title
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Chart Types- Column Bar
Column chart
Bar chart

• Column chart- Compares individual values or sets
  of values.
• Bar chart- This is basically a column chart
  turned on its side. Also used to compare values.

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Chart types- Line Area
Line chart
Area chart

• Line chart- Useful when plotting trends (changes
  over time).
• Area chart- Like filled in line charts. Also
  used to track changes over time.

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Chart Type- Pie Chart

• Circular graph that shows the relationship of
  each value in a data series to the entire data
  series. The size of each wedge represents the
  percentage each item contributes to the total.

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Create A Chart

• Place the mouse cursor where you want the chart
  to appear.
• Choose InsertgtObject.
• Click the Create New tab.
• Select Microsoft Graph Chart from the Object type
  list.
• Click OK.
• Adjust the values in the datasheet that appears.
  Click outside the datasheet that appears.
• Click outside the datasheet when done.

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Microsoft Graph Chart

• Chart
• Document 1- chart values

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Create a Chart Using Excel

• InsertgtObject
• Click on Create New Tab
• Under object type Choose Microsoft Excel Chart
• Click OK

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Components of Excel Chart

• Chart 1 Tab- Displays the chart
• Chart Toolbar is only available when you use
  Excel to create your chart
• Sheet 1 Tab- Replaces the sample values.

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Modifying Chart
Microsoft Graph Chart
Microsoft Excel Chart

• Double click the chart to activate it.
• Make your changes.
• Chart toolbar only available when using excel
  chart.
• Click outside the chart boundary to return to
  normal editing mode.

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Different Types of Diagrams.
Organizational
Radial
Cycle

• Organizational-Display different types of
  relationships within a group.
• Cycle- Charts a process ex. Design or production
  of an project
• Radial-Displays relationship of several items to
  a signal item.

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Diagrams
Pyramid
Target
Venn

• Pyramid- Items that build on another. Ex. Food
  Pyramid
• Venn- Items if overlapping characteristics. Ex.
  Overlapping responsibilities.
• Target- Items that build on another. Ex. Steps
  toward a specific goal.

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Create a Diagram

• Click InsertgtDiagram
• Select the type of diagram
• Click OK

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To Add Text to a Shape

• Click the shape
• Type your text
• Click outside the shape

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To Add a New Shape

• Click the shape to which you want to add a new
  relationship.
• Click Insert Shape button.
• Choose the type of relationship you want to add.
• If applicable

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Modify a Diagram Using Organizational Chart
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Parts of a Mail Merge

• Data source
• Main document
• Results

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Word 2002 Mail Merge Steps

• Select document type
• Select starting document
• Select recipients
• Write or arrange main document
• Preview merge
• Complete the merge

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Step 1Select Document Type

• Letters
• E-mail messages
• Faxes
• Envelopes
• Labels
• Directory

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Step 2Select Starting Document

• Use the current document
• Start from a template
• Start from existing document

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Step 3Select Recipients

• Use an existing list
• Select from Microsoft Outlook Contacts
• Type a new list

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Step 3 (cont) Select Recipients

• Create a new list

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Step 3 (cont) Select Recipients

• Microsoft Word 2002 introduces a new Mail Merge
  Recipients dialog box
• Filter and/or sort the recipients list

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Step 4Write or Arrange Main Document

• Add recipient information
• Address block
• Greeting line
• Electronic postage
• Postal bar code
• More items (lists all merge fields)

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Step 4 (cont) Write or Arrange Main Document

• Insert address block

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Step 4 (cont) Write or Arrange Main Document

• Insert greeting line

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Step 4 (cont) Write or Arrange Main Document

• Match fields
• Address block and greeting line both tie into
  Match Fields
• Easier to work with data sources with different
  field names
• Map non-standard field names to built-in field
  names

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Step 5 Preview Merge

• Preview the merge results
• Make changes to the letter
• Exclude recipients

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Step 6Complete the Merge

• Print
• Edit individual letters

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Differences in Some Steps for Other Document Types

• E-mail messages
• Envelopes
• Labels

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E-Mail Messages

• Message options

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Envelopes

• Select starting document
• Change document layout

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Envelopes (2)

• Envelope options
• Printing options

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Labels

• Select starting document
• Change document layout
• Label options

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Labels (2)

• Arrange Labels
• Update all labels
• Easier to modify and update existing labels

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Mail Merge Toolbar

• Intended for users very familiar with Words Mail
  Merge

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You Are Now Ready To Use

• Tables, Charts, Diagrams and Mail Merge