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Jefferson County Public Schools

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Title: Jefferson County Public Schools


1
Jefferson County Public Schools
  • 2009-10
  • School Report Card (SRC)
  • Guide
  • November 1, 2009
  • Any questions, please contact
  • Susan Egan or Kaet Shields
  • Accountability, Research and Planning
  • at 485-3036

2
The Elements of the School Report Card are
Kentucky law (KRS 158.6453)
Regulation (703 KAR 5140)
  • A School Report Card
  • A document that is to be produced by every
    school and district each year and to be made
    available on the Kentucky Department of Education
    Website. Schools are required to print copies of
    the card for parents lacking Internet access.
  • Additional Information above and beyond that in
    the School Report Card linked to the cards on the
    KDE Website when available.
  • The purpose of the School Report Card is to keep
    parents and community members informed about what
    is going on in each Kentucky school.

3
School Report Card
  • School Report Card Application
  • Opens for data entry at 800 AM (EST)
  • November 3, 2009
  • Login http//apps.kde.state.ky.us/login/
  • Start checking the accuracy of your data.
  • Enter the narratives and data that schools are
    responsible for entering.
  • Make sure the KCCT data loaded into the school
    report card on November 3rd belongs to your
    school and the fields are loaded in the correct
    fields., but do not spend time on the finer
    points, because the data reflecting the data
    review process will not be loaded until
    mid-November. Even then, the only reason to
    check the data is to insure it belongs to the
    school and is loaded correctly. If loaded
    properly these data are presumed correct.
  • Deadlines KDE has not set a deadline as of yet
    as for the SRC Sign-off date. Until KDE
    finalizes all data a precise deadline will not
    been set. At this time their goal is to have the
    SRC process complete and the cards open and
    available by mid-December. So please be prepared
    to sign-off any time after the end of November or
    early December. The Accountability, Research and
    Planning Department will keep you up dated as to
    the KDE deadlines.

4
Schools will be responsible for collecting and
reporting data items listed below
What Exactly Goes in your School Report Card?
Please note there are three years of data in
play Source data refers to the base year of
the report card, assessment scores, contest
results, teacher qualifications, etc.
(2008-2009). Schools contact information,
council members, About Our School, etc., should
be current (2009-2010). Non-academic data is
lagged one year and reports on the year prior to
the base year (2007-2008).
  • SCHOOL ITEMS
  • Site Based Decision Making Council
    (2009-2010)
  • About Our School (2009-2010)
  • How Our School Ensures Educational Equity
    (2009-2010)
  • State Contest Results (2008-2009)
  • Extracurricular Activities (2008-2009)
  • Awards and Recognition 2008-2009)
  • How We Use Technology to Teach (2009-2010)
  • What We Are Doing To Improve (2009-2010)
  • School Safety Data- Whether Visitors are
    Required to Sign In (2008-2009)
  • School Safety Data- Whether All Parents Receive
    the District Discipline Code
  • (2008-2009)
  • School Safety Data- Percentage of Classrooms
    Able to Access an Outside Line
  • (2008-2009)
  • The Percentage of Classes Taught by Teacher
    Participating in Content-focused
  • Professional Development related to the
    content being taught during the base
  • year 2008-2009)
  • Number of Students Whose Parent/Guardian Had at
    Least One Teacher

For detailed descriptions of ALL items refer to
the Item-by-Item Descriptions of School Report
Card Information sheet you received in your
SRC packet.
  • JCPS (district) will report these data to the
    State for you.
  • Student per Internet-connected Instructional
    Computer
  • Percentage of Student Computers Five Years Old
    or Less
  • Number of Students enrolled for Fifth Year in
    Primary
  • (elementary only)

5
Getting started
To log onto the Kentucky Department of
Educations Web Application Login page, use
the following address http//apps.kde.state.ky.us
/login (If you would like to bookmark, do a
save as onto your desktop.)
Note If you think your account has been
disabled, or for technical support and content
issues, please contact Susan Egan (WAAPOC), in
the Accountability, Research and Planning
Department at 3036, between 730 and 430 A.M.,
Monday Friday.
Enter User ID and Password to access the School
Report Card, Data Collection System Application
6
Data collection system application
The School Report Card Data Collection System is
an online application used to collect and verify
data for the SRC.
  • From this screen you can
  • Application
  • Verify data
  • Input data
  • Make changes
  • Review (School Report Card)
  • Review (replica of School Report Card)
    Remember this will be your actual Web Based
    Report Card.
  • Sign-Off - Once youve entered and verified all
    the information on your SRC and each section is
    marked complete, then the status of your school
    report card will change from incomplete to
    complete, (double click the complete link to
    sign off).
  • When your report card has been completed, print
    out a copy of the report card to review.
    Remember we no longer mail the SRCs to schools
    for a finale review, therefore proof it closely
    and thoroughly before signing off. Once you have
    signed off, please return the confirmation form
    to the Research Department granting permission to
    sign off at the district level (You will receive
    the Confirmation form in your SRC packet via
    PONY also a copy of the Confirmation form can be
    downloaded from the Accountability, Research and
    Planning Departments Web site at
    http//www.jefferson.k12.ky.us/Departments/AcctRes
    Plan/index.shtml

7
District Menu
  • From this page you will be able to access the
    Data Collection System, application and the
    Web Base, School Report Card (replica of your
    School Report Card).
  • Data Collection System, Application Used to
    collect and verify data -
    (input) data/revisions, can only be made in
    the Data collection System Application).
  • Review (Web Base, School Report Card - a replica
    of your SRC) Review data only.

Double click on Review (review data in your SRC)
When status changes from incomplete to
complete, sign off link will appear. Double
click link and check the sign off box.
Double click on school name to access the
application. (enter and verify data here)
8
School Menu
Each of the links opens a page on which youll
enter information or verify information that has
been entered by KDE or JCPS. Each one of these
pages contains information that corresponds to
information that will later appear on the printed
version of your report card. If you feel any
information on your SRC is inaccurate, please
contact the Research Dept. Department at 3036,
and we will verify the data for you.
School Identification Complete About Our
School Complete Others Measures Complete State
Contest Results Complete Teacher
Qualifications Complete School
Safety Complete Student Resources Complete Pare
ntal Involvement Complete Descriptive
Narratives Complete SBDM Contacts Complete
9
School Identification
The Help and Logout buttons appear at the top of
the screens throughout the application. If you
need help or want to logout of the application
click the appropriate button.
  • Verify the schools name, principals name,
    contact information and enrollment are correct.
  • If you have a new principal, and his or her name
    does not appear you will need to request the
    change. (Name changes must be approved by EPSB
    and principal name should be current principal.)
  • Total Enrollment comes from the Superintendents
    End of Year Report and the Superintendent signed
    off on the total enrollment in that report. If
    the application and the report match, it cant be
    changed. If you should have any questions
    regarding your enrollment, please contact the
    Research Department at 3036. We have the report
    and will verify for you.

To request a name change, click on Change
Principals Name, then Submit. After
receiving confirmation via-e-mail, click Did
you request a Principal name change and receive
confirmation? Click here to refresh the page.
Once youre satisfied all the information is
accurate, click the Save button, then click the
box This Section is Finished. (REMEMBER TO
SAVE OFTEN.)
10
NARRATIVES
School Report Card Narrative Page
The sample narrative screen, shown below, includes two simple text windows.
Do not type narratives directly into the
application. It is strongly encouraged to use
the KDE, Template for Sizing School Report Card
Narratives, which allows you to spell check,
edit to length and copy over to the
application. Make sure each narrative is one
paragraph, with no special formatting or fancy
characters. The System is not designed to accept
special characters (bullets, asterisks, number
list, list, tabs, carriage returns, etc.) Use, 9
pt, Times New Roman font. Do not exceed the
allotted character limit. If you exceed the
character limit the Data Collection application
will be unable to save your work. Note Even
though the Optional narratives are not defined
in regulations, it is encouraged to provide a
narrative for all optional narratives.
After typing narratives into the Narrative
Template you must then copy and paste each
narrative into the appropriate text box provided
in the SRC application.
Once youre satisfied that all the information is
accurate , click the Save button, then click
the box This Section is Finished. (REMEMBER TO
SAVE OFTEN.)
11
NARRATIVE template
Narratives About Our Schools 1000
Characters How Our School Ensures Educational
Equity (Required) 1000 Characters Procedures in
Place in Our School for Drug and Weapons
Detection (Required) 750 Characters How We Use
Technology to Teach (Required) 600
Characters State Contest Results (Required) 475
Characters State sanctioned competitions are to
be reported, but if children are not
participating in such competitions, then enter as
NA on the SRC.
Type, narratives into Template to spell check and
edit to length, then copy over to the SRC
application.
Extracurricular Activities 475 Characters
Awards and Recognitions 475 Characters
What we are doing to improve. 475 Characters
12
assessment
  • The KCCT data will be preloaded by KDE on
    November 3rd using your Interim Performance
    Report (IPR) verify the scores to see if they
    have been loaded correctly. However, do not
    spend time on the finer points, because, the
    data review process will not be loaded until
    mid-November. After the data review process in
    November, please review the data to insure it
    belongs to your school and is loaded correctly.
    If loaded properly these data are presumed
    correct.
  • You will want to compare the NCLB data to your
    NCLB report.
  • The ACT scores need to be checked against
    reports you have received from ACT, Inc.
  • KCCT Provides percentage breakdown in terms of
    student performance levels - novice,
  • apprentice and combined proficient/distinguished
    (NAPD).
  • KCCT Shows the average NAPD percentages for
    student groups in the school in Reading
  • and Mathematics for 2008-2009.
  • NCLB Chart showing schools progress in NCLB
    terms for the year.
  • NCLB Data disaggregated in terms of student
    populations (sub-groups) meeting annual
  • measurable objectives and participation rate
    also includes success on other academic
  • indicator.
  • Readiness Test (ACT) EXPLORE and PLAN
  • (there will be no data at the elementary
    level.)
  • ACT (Grade 11) required Shows two years trend
    of ACT data for the school.
  • ACT (graduate ACT administration) Shows two
    year trend of ACT for the school.
  • Once youre satisfied with the scores on the
    assessment pages, click to checkmark This
    Section is Finished You must check this box in
    order to mark the
  • pages Complete.

13
The Other Measures Page
The Other Measures page contains the School
Report Cards non-academic data. Your school
configuration determines what will appear
here. To verify the Other Measures data go to
http//www.education.ky.gov/KDE/AdministrativeRes
ources/TestingandReporting/Reports/Nonacademic
Data/NonacademicData2003_2008.htm The
non-academic data is the only information in the
SRC that lags one year. Once youve confirmed
that your Other Measures page is accurate, please
click This Section is Finished.
14
Teacher qualifications Page
For our first time user
Most of the data will be supplied by Education
Professional Standards Board and will require
verification. Remember For the purposes of the
school report card, the term teacher excludes
all administrators, guidance counselors and media
persons. Part time certified staff should be
reported on a full-time equivalent basis (FTE).
KDE provides data
Number of teachers certified by the National
Board for Professional Standards
School provides data
Once youre satisfied that all the information is
accurate, click the Save button, then click the
box This Section is Finished. (REMEMBER TO
SAVE OFTEN.)
15
School Safety Page
These statistics provided by KDE are very likely
to be correct. The district provided the data,
it has been checked for errors and the
superintendent has had a second chance to sign
off on them. Furthermore the data has been
provided to the Center for School Safety for
analysis and reporting. If you find an error, it
is virtually impossible to change unless it is an
error in data loading.
School provides data
KDE provides data
Once youre satisfied all the information is
accurate, click the Save button, then click the
box This Section is Finished. (REMEMBER TO
SAVE OFTEN.
School provides narrative
16
Student resource page
Number of Student Instructional Computers in the
school to which the students have dependable
access (not sporadic access when not otherwise
employed). (JCPS district will provide
data) Number of Student Instructional Computers
5 years old or less, (JCPS district will provide
data) How We Use Technology to Teach (School
provides narrative)
Spending Per Student Reports the ratio of the
total expenditures (current expenses as defined
by the Federal government minus district level
expenses) divided by the schools average daily
attendance from the end-of-year report. (KDE
provides data) Student /Teacher Ratio The pupil
teacher ratio is calculated using the FTE of
classroom teachers reported to the Division of
Finance on the PSD Report. It uses the student
membership (not enrollment) reported to the
Division of Finance on the Growth Factor Report
as of the end of the second school month.
Teacher shall include all regular classroom
teachers, vocational teachers, and exceptional
children teachers, but exclude administrators,
counselors, librarians, and supervisors. (KDE
provides data)
Once youre satisfied all the information is
accurate , click the Save button, then click
the box This Section is Finished. (REMEMBER TO
SAVE OFTEN.
17
Parent Involvement page
Type in the appropriate amounts, save the page,
and check that the section is finished. A couple
of points to keep in mind The Teacher
Conference statistic reports the number of
students whose parents or guardians had at least
one conference with either a teacher or counselor
during the base year. Reports the number of
students, not the number of conferences. Number
cannot exceed total number of students enrolled
in school. SBDB Members or appropriate school
officials in lieu of a council. Requires the
current SBDM members be named. Contact
information (school phone number, (Schools are
responsible for providing the data for all items
on this page.)
Once youre satisfied all the information is
accurate, click the Save button, then click the
box This Section is Finished. (REMEMBER TO
SAVE OFTEN.
18
SBDM contacts page
To enter or edit your SBDM council members, type
names and phone numbers directly in the fields,
as shown below. Please list the schools phone
number for each council member. (Schools are
responsible for providing the data in this
section.)
Once youre satisfied all the information is
accurate, click the Save button, then click
the box This Section is Finished. (REMEMBER TO
SAVE OFTEN.
19
Printing a record of the report card
Once youve entered and verified all of the
information in your School Report Card, you
should make sure youve marked each section
Complete. You can tell at a glance whether a
section is marked Completeby looking at the
Section Status page. Each section should display
the word Complete next to its name. The
District home page, shown below, should now show
your report card is complete, as designated by
the word Complete listed to the right of the
school name. It is recommended that you now
print out a copy of the data in the report card
in order to review.
20
Signing off
  • Once youve completed your report card, marked
    each section Complete, and gotten approval from
    your SBDM council or administrator, youre ready
    to sign off on the School Report Card.
  • MISSION CRITICAL POINT Until you sign off
    online, your Report Card is considered
    incomplete.
  • There are three important points to the signoff
    process, depending upon your role
  • The school must sign off on its School Report
    Card. (principal)
  • The district must sign off on each School Report
    Card. (JCPS district)
  • The district must sign off on its District Report
    Card. (JCPS district)
  • Once you sign off on a report card, you can no
    longer access the application, you may only
    download a copy of the HTML document or make
    changes to the info in the cards.
  • Signoff process
  • To sign off at the school level, you click the
    link called school signoff. When you do,
    youll get an alert screen warning you that you
    cannot reverse the process and that you will no
    longer be able to edit the document. Click
    Sign Off, then click Save. Once you do, the
    school signoff link changes to say district
    signoff.
  • After you have reviewed, approved and signed off
    on your school report card, please fax the
    Confirmation Sheet (that was sent in your SRC
    packet) to the Accountability, Research and
    Planning Department at 6255. This grants the
    district your permission to sign off at the
    district level.
  • Next, the District Coordinator must click the
    district signoff link to indicate the district
    accepts the information in your schools Report
    Card. Once that is done, your School Report Card
    is considered finished.
  • Once all the school report cards are signed off
    for the district and the District Report Card is
  • complete, the District Report Card Coordinator
    must click the signoff
  • link for the District Report Card.

21
IMPORTANT LINKS
Accountability, Research and Planning
Department School Report Card Guide http//www.jef
ferson.k12.ky.us/Departments/AcctResPlan/index.sht
ml To view report card from previous
years 2007-2008 School Report Card visit the
Web address listed (Select Jefferson and
appropriate school) http//applications.education.
ky.gov/schoolReportCardArchive/ School Report
Card Production and Training Materials Narrative
Template, Explanation of SRC application, SRC
Template http//www.education.ky.gov/KDE/AboutSch
oolsandDistricts/SchoolReportCards/SchoolRepo
rtCardProductionandTrainingMaterials.htm Int
erim Performance Report and NCLB Report (Select
Jefferson and appropriated school)
http//applications.education.ky.gov/catsreportsar
chive/default.aspx Non-Academic
Data http//www.education.ky.gov/KDE/Administrativ
eResources/TestingandReporting/Reports/Nonacad
emicData/NonacademicData2003_2008.htm
22
Thank YOU
Jefferson County Public Schools Accountability,
Research and Planning website. If you should
have any questions please contact our office
at 485-3036
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