Project Management for NGOs - PowerPoint PPT Presentation

Loading...

PPT – Project Management for NGOs PowerPoint presentation | free to view - id: 1ea430-ZDc1Z



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Project Management for NGOs

Description:

Project management consulting and training for social mission organisations. ... skills, tools and techniques to project activities to meet project requirements.'4 ... – PowerPoint PPT presentation

Number of Views:106
Avg rating:3.0/5.0
Slides: 33
Provided by: robpu
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Project Management for NGOs


1
Project Management for NGOs
  • An overview of project management concepts, tools
    processes

2
Objectives of this training
  • To introduce participants to key project
    management concepts and tools, and the importance
    of managing projects in a consistent, disciplined
    and systematic way
  • To explore the ways in which these concepts and
    tools can be applied appropriately

3
Agenda for the day
  • Morning 930am 1315pm
  • Introduction to Project Management
  • Project Initiation
  • Project Planning Part I
  • LUNCH
  • Afternoon 1415pm 1700pm
  • Project Planning Part II
  • Project Execution
  • Project Monitoring and Control
  • Project Closure

4
  • Introduction to Project Management
  • Work, projects, life cycles and processes

5
Organisations and work
  • Organisations perform work to achieve objectives
  • Work is
  • Performed by people
  • Constrained by limited resources
  • Planned, executed and controlled
  • Work generally involves either
  • Operations, which are ongoing and repetitive, or
  • Projects, which are temporary and unique

6
What are operations?
  • Ongoing, repetitive work performed to sustain
    the organisation
  • An organisational function performing the
    ongoing execution of activities that produce the
    same product or provide a repetitive service.1
  • Examples of operations include
  • Accounting operations
  • Administrative operations
  • RD

7
What is a project?
  • Work undertaken to achieve an objective
  • A temporary endeavour undertaken to create a
    unique product, service or result.2
  • Temporary
  • Every project has a definite beginning and a
    definite end
  • Unique
  • Projects produce things that have not been
    produced before

8
What is a project? (contd)
  • Work involving a certain degree of uncertainty
    (i.e. risk)
  • Work that must be progressively elaborated
  • Examples of projects are
  • Development of a new product or service
  • A planned action of social intervention
  • Development and execution of an advocacy campaign

9
What is a project life cycle?
  • The phases that define the beginning and end of
    a project
  • The points at which sign-off is (generally)
    required
  • Defined to provide better management control
  • "A collection of generally sequential project
    phases whose name and number are determined by
    the control needs of the organisation or
    organisations involved in the project."3

10
A generic project life cycle
11
What is project management?
  • The application of knowledge, skills, tools and
    techniques to project activities to meet project
    requirements.4
  • Work performed by the project team, typically
    involving
  • Competing demands for scope, time and cost
  • Stakeholders with differing needs and
    expectations
  • Identified requirements
  • Accomplished through an iterative process

12
What is a process?
  • A series of actions bringing about a result
  • A way to
  • Increase the quality of results produced
  • Increase the consistency of results produced
  • "A set of interrelated actions or activities
    performed to achieve a specified set of products,
    services or results."4

13
What is the project management process?
  • A set of five process groups
  • Initiating processes
  • performed to authorise and define the scope of a
    new phase or project or that can result in the
    continuation of halted project work
  • Planning processes
  • performed to define and mature the project
    scope, develop the project management plan, and
    identify and schedule the project activities
    within the project
  • Executing processes
  • performed to complete the work defined in the
    project management plan to accomplish the
    project's objectives defined in the project scope
    statement
  • Monitoring and controlling processes
  • performed to measure and monitor project
    execution so that corrective action can be taken
    when necessary to control the execution of the
    phase or project
  • Closing processes
  • performed to finalise all activities across all
    of the project process groups to formally close
    the project or phase

14
The project management process
15
  • BREAK

16
  • Project Initiation
  • Describing planned outcomes

17
Project Initiation
  • Initiating processes performed to authorise
    and define the scope of a new project or phase or
    that can result in the continuation of halted
    project work
  • These processes describe planned project
    outcomes and focus on WHY the project is being
    undertaken
  • They answer the question, "How does this project
    help our organisation achieve its strategic
    goals?"
  • Commonly, this information is captured in a
    PRODUCT DESCRIPTION document

18
  • Project Planning Part I
  • Defining scope, time and cost

19
Project Planning
  • Planning processes performed to define and
    mature the project scope, develop the project
    management plan, and identify and schedule the
    project activities within the project
  • These processes define scope, time and cost and
    focus on WHAT is to be developed and HOW it is to
    be developed
  • They answer the question, "Who is doing what and
    by when?"
  • Commonly, this information is developed by
  • Developing a SCOPE STATEMENT
  • Developing a WORK BREAKDOWN STRUCTURE (WBS)

20
  • LUNCH

21
  • Project Planning Part II
  • Defining scope, time and cost

22
Project Planning (cont'd)
  • Completing a RESPONSIBILITY ASSIGNMENT MATRIX
  • Conducting a RISK BRAINSTORMING SESSION
  • Developing a RISK RESPONSE PLAN
  • Developing EFFORT ESTIMATES AND ASSUMPTIONS

23
  • BREAK

24
Project Planning (cont'd)
  • Developing a PROJECT SCHEDULE, and finally
  • Developing a STATEMENT OF WORK

25
  • Project Execution
  • Putting the plan into action

26
Project Execution
  • Executing processes performed to complete the
    work defined in the project management plan to
    accomplish the project's objectives defined in
    the project scope statement
  • These processes put the plan into action
  • While the plan is being executed, the project
    manager issues
  • Regular PROJECT STATUS UPDATES
  • And if necessary, CHANGE REQUESTS

27
  • Project Monitoring and Control
  • Tracking progress and responding to change

28
Project Monitoring and Control
  • Monitoring and controlling processes performed
    to measure and monitor project execution so that
    corrective action can be taken when necessary to
    control the execution of the phase or project
  • These processes track progress and respond to
    change
  • While tracking progress, the project manager will
    coordinate the completion of
  • LESSONS LEARNED documentation

29
  • Project Closure
  • Reviewing performance and lessons learned

30
Project Closure
  • Closing processes finalising all activities
    across all of the project process groups to
    formally close the project or phase
  • These processes focus on reviewing performance
    and lessons learned, usually in the form of a
    project retrospective meeting

31
Endnotes
  • 1 Project Management Institute, A Guide to the
    Project Management Body of Knowledge Third
    Edition (PMBOK Guide). (Pennsylvania Project
    Management Institute, 2004) 365.
  • 2 Project Management Institute 368.
  • 3 Project Management Institute 368.
  • 4 Project Management Institute 368.

32
Thank you!
  • For more information, please visit
  • http//importantprojects.co.uk
About PowerShow.com