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BoardCommunity Relationships

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Board of School Trustees. Five member elected board. Mr. Lon ... Implement Ivy Tech Community College Initiative (vocational education, rigor, relevance) ... – PowerPoint PPT presentation

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Title: BoardCommunity Relationships


1
Board/Community Relationships
  • How to Involve the Community in Decision-Making

2
About Us
3
Board of School Trustees
  • Five member elected board
  • Mr. Lon Childress, President
  • Mrs. Sue Vauter, Vice President
  • Mr. Doug Ward, Secretary
  • Mr. Eric Goetz, Member
  • Mr. Kent Eloe, Member

4
Demographics
  • Lowell, Indiana
  • Southern Third of Lake County
  • Serve 19,000 Residents
  • Five Schools
  • 3,660 Students
  • Growing Corporation
  • Operate Under a Systems Approach

5
Tri-Creek School Corporation
  • ISTEP
  • 78.9 percent pass English/language arts
  • 85.1 percent pass mathematics

6
Mission
  • Our mission is to develop skillful citizens able
    to think critically, solve problems, and work
    independently and cooperatively.

7
Vision
  • To be recognized as innovators of effective
    learning for students through our programs,
    practices, and technology

8
Core Values/Beliefs
  • We believe
  • Leadership The strength of the organization is
    reflected in the strength of its leaders.
  • Safe Orderly Environment People flourish in a
    physically and emotionally safe environment.
  • Integrity Our stakeholders trust us because our
    words and deeds match up.

9
Core Values/Beliefs (cont.)
  • Collaboration Schools, family, and community
    are partners and share the responsibility for
    student learning.
  • Accountability Using Data We take
    responsibility for both our actions and outcomes
    and provide data as proof.

10
Goals
  • Goal 1 Ensure High Student Achievement Through
    Effective Instructional Practices
  • Goal 2 Ensure a Safe and Orderly Learning
    Environment

11
Goals (Cont.)
  • Goal 3 Strengthen Productive Partnerships for
    Education
  • Goal 4 Ensure Effective and Efficient
    Operations and Practices in Business Services,
    Facilities and Grounds, and Information Services

12
Goals (Cont.)
  • Goal 5 Embrace Systems Thinking and an Aligned
    and Continuous Improvement Process

13
Collaborative Relationships(Key Work of School
Boards)
  • Take time to reflect on and improve our own
    internal/external relationships
  • View communications with staff and the community
    as a two-way process
  • Provide opportunities for input into key actions
    of the board

14
  • Involving the Community in Decision-making

15
Four Scenarios
  • Redistricting Elementary Attendance Boundaries
  • Improving Communications The Corporation Audit
  • The Community Forum A Catalyst for Visioning
    for Strategic Planning
  • Community Collaboration Funding Athletic
    Facilities Improvement

16
  • Redistricting
  • Elementary
  • Attendance
  • Boundaries

17
The Problem
  • Community growth causing overcrowding at two of
    the three elementary buildings
  • Attendance boundaries no longer in alignment
  • Potential existed for many frustrated, unhappy
    parents

18
The Process
  • Superintendent, cabinet, and principals
    formulated the redistricting strategy
  • Presented plan for board approval
  • Assistant superintendent and principals held
    forums at each building to gather parental
    concerns

19
The Process (cont.)
  • Cabinet consolidated questions and concerns and
    developed responses
  • Superintendent shared Q A with a smaller focus
    group selected by principals from the building
    focus group attendees

20
The Process (cont.)
  • Q As published in elementary newsletters and
    the district quarterly newsletter
  • Transportation software provider and
    transportation department developed three
    redistricting scenarios

21
The Process (cont.)
  • Published maps of three plans with boundary lines
    in local paper and posted on web
  • Accepted public input on three plans at board
    meeting considered input and followed through
  • Board accepted superintendent recommendation at
    next meeting

22
Major Concerns
  • Keep communities/subdivisions together
  • Keep siblings in one school
  • Maintain gifted/talented magnet school

23
The Results
  • Minimal Conflict!

24
Five-Minute Discussion
  • Choose a partner or two for discussion
  • Discuss reaction to process
  • Discuss application to your local issues
  • Q A

25
  • Improving Communications The Corporation Audit

26
The Problem
  • External complaints of poor communication between
    the school system and the parents
  • Resentment over transportation fee, charge for
    use of facilities, and condition of high school
    athletic facilities
  • Small group of vocal people!

27
The Process
  • Contacted National School Public Relations
    Association for resources
  • Engaged the services of Richard Egli, APR, to
    conduct audit

28
The Process (Cont.)
  • Internal Audit
  • Central Office personnel
  • Principals
  • Teachers
  • Support Staff
  • Union Leadership (TCTO)

29
The Process (Cont.)
  • External Audit
  • Individuals with No School-age Children
  • Business Leaders
  • Senior Citizens
  • Tradesmen
  • TCSC Food Service
  • Lowell High School Seniors

30
The Process (Cont.)
  • Board and cabinet formulated list of participants
  • Invited participants by letter with follow-up
    telephone call to non-responders
  • Invited 72 50 interviewed
  • Used common interview questions

31
Positive Results
  • Interviewees viewed technology most favorably
  • Staff appreciated and read internal newsletter
    Good Monday Morning!
  • Described school system as progressive,
    forward-thinking, warm, caring, concerned

32
Areas of Improvement
  • Eliminate busing fee and facility charges
  • Eliminate elementary standards-based report card
  • Make website more user friendly
  • Offer more vocational education

33
Communications Plan
  • Established seven goals
  • Some specific suggestions included
  • Unified messages
  • Branding with common format for newsletters
  • Tri-Creek name on building newsletters
  • Education legislation on web
  • Gather e-mails

34
Five-Minute Discussion
  • Choose a partner or two for discussion
  • Discuss reaction to process
  • Discuss application to your local issues
  • Q A

35
  • The Community
  • Forum
  • A Catalyst for
  • Visioning and Strategic Planning

36
The Problem
  • Complaints of lack of involvement with the school
    board
  • Lack of input from all factions of the community
    to guide strategic plan
  • Complaints about lack of resources for favored
    programs

37
The Process
  • Contacted Michael Adamson, director of board
    development, at ISBA to be facilitator
  • Advertised in local paper for volunteers
  • Set up 2½ hour morning and evening sessions of
    approximately 20 persons each

38
The Process (Cont.)
  • Brainstormed perceived needs
  • Conducted affinity process
  • Presented grouped results to board
  • Board prioritized seven objectives

39
The Process (Cont.)
  • Aligned objectives to appropriate goals
  • Assigned responsibility for objective and action
    plan implementation to a cabinet member or
    superintendent

40
The Results
  • Develop a 25-year construction and capital
    projects plan
  • Review grading practices including
    standards-based report card
  • Implement Ivy Tech Community College Initiative
    (vocational education, rigor, relevance)

41
The Results (Cont.)
  • Develop an Implementation Plan for virtual
    learning
  • Reduce Duration of Bus Routes
  • Implement Character Education
  • Implement a Community Service Graduation
    Requirement

42
Five-Minute Discussion
  • Choose a partner or two for discussion
  • Discuss reaction to process
  • Discuss application to your local issues
  • Q A

43
  • Community Collaboration
  • Funding Athletic Facilities Improvement
  • Adversity reveals genius, prosperity conceals
    it."
  • --Horace  

44
The Problem
  • Aging and inadequate outdoor athletic facilities,
    including bleachers, press box, concession stand,
    and restrooms in football complex
  • Low assessed value growing student populations
    increased recurring costs in capital projects
    funds
  • Community criticism to board and from local and
    regional newspapers

45
The Process
  • Engaged athletic booster club president
  • Open, honest discourse about school finances
  • Explained corporation lack of capacity to meet
    the athletic community expectations

46
The Process (Cont.)
  • Establish an alliance
  • Appeal to the community
  • Work collaborative with director of operations

47
The Results
  • Bleacher expansion and repair (planned with
    corporation bond issue)
  • New press box 87,000 donated by the community
    in less than a month
  • Work anticipated to be completed by August 2008

48
Five-Minute Discussion
  • Choose a partner or two for discussion
  • Reaction to process
  • Application to your local issues
  • Q A

49
Availability of Materials
  • Presentation
  • Strategic Plan (Draft)
  • Communications Plan
  • Input from Community Forum
  • www.tricreek.k12.in.us
  • ISBA Presentation
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