The Hidden Benefits of Implementing an Electronic Resources Management System

1
The Hidden Benefits of Implementing
anElectronic ResourcesManagement System

• Rochelle Ballard
• Jennifer Lang
• Princeton University Library
• World Library and Information Congress 73rd IFLA
  General Conference and Council Satellite Meeting
• ELECTRONIC RESOURCE MANAGEMENT SYSTEMS
• A Solution With Its Own Challenges
• 16 August 2007

2
In a Nutshell

• Managing electronic resources means getting the
  right information to the right people at the
  right time.

3
Who Needs Information?

• Library selectors
• Bibliographers
• Acquisitions and serials staff
• Cataloging staff
• Public services staff

4
Traditional Silos

• In-house databases
• Spreadsheets
• Email messages
• Paper files

5
Why an ERMS?

• An electronic resource management system should
  facilitate management of the information and
  workflows necessary to efficiently select,
  evaluate, acquire, maintain, and provide access
  to e-resources.
• Electronic Resource Management Report of the
  DLF Electronic Resource Management Initiative,
  2004. http//www.diglib.org/pubs/dlf102/

6
Populating the System

• Expected benefits
• Initial load
• Additional information
• Hidden benefit
• Discovering and implementing the customization
  options

7
License Management

• Expected benefit
• Documenting usage rights and restrictions
• Hidden benefit
• Opportunity to re-examine licenses and
  re-negotiate undesirable terms

8
Dissemination of Information

• Central Control Tower
• One stop shopping
• Decentralization of management
• Hidden benefit
• Ability to customize presentation of information
  based on user groups

9
Clean Up

• Quality control
• Reconciling A-Z list with bibliographic database
• Coverage
• Title changes
• Catalog missed titles
• Hidden benefit
• Cataloger understanding of vendor and publisher
  operations

10
Staff Benefits All Hidden!

• New alliances
• Opportunity to learn new technologies
• Better understanding of each others work
• Outreach

11
Thank You!
This presentation and additional information can
be found at http//jenniferlang.net/ifla2007

• Rochelle R. Ballard
• Digital Resources Coordinator
• Princeton University
• Firestone Library Technical Services
• One Washington Road
• Princeton, NJ 08544
• Phone [phone]
• Fax [phone]
• Email rballard_at_princeton.edu

• Jennifer Lang
• Electronic Resources Cataloger
• Princeton University
• Firestone Library Room 2-7-G
• One Washington Road
• Princeton, NJ 08544
• Phone [phone]
• Fax [phone]
• Email lang_at_princeton.edu