SHORT

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SHORT SPECIAL REPORTS

• LP
• Chapter 11

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overview

• Most reports are short
• Similarities differences between
• Short long
• Short Types
• Special Ones

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4 Differences (re short)

• Less need for introductory material
• Direct approach
• Personal writing style
• Less formal

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Types of short reports

• Short reports
• Letter reports
• Memorandum reports

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Short reports

• Title page report (see fig. 10-1)
• Direct approach
• Fig 11-1
• Quick summary
• Introductory remarks
• Findings
• Conclusions recommendations

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Contd short reports

• Mechanics (Fig 11-1)
• Layout requirements
• Headings 2 level
• Graphics (optional)
• Appendix (optional)
• Bibliography (if needed)

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Letter reports

• External (reader)
• Shorter problems
• 3-4 pages
• Written personally
• Either direct/indirect approaches
• Organization (similar to other reports)
• Books on Business letters

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Memorandum reports

• Internal
• Informally written
• Routine focus
• Format
• To, From, Date, Re
• No signature required at bottom
• Company stationery

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Special ones

• The Proposal
• The Staff report
• Corporate Annual report
• Audit report
• Technical report
• Progress report

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The proposal

• Definition
• A presentation for consideration of something
• Solicited (invited)
• Usually follow meeting
• Requested for a purpose by reader
• Unsolicited (prospecting)
• Sales letter
• Full report

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Next. Proposals

• Format organization
• Varies depending upon purpose
• Formality
• Depends upon the purpose of entire project, etc
• Dr. Simpsons Rule of thumb.
• Always be a little more formal than necessary

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Proposal Content (pp204-6)

• Purpose Problem
• Background
• Need
• Description of Plan
• Particulars

• Ability to deliver
• Benefits
• Concluding comments

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Other special reports

• Staff (standardized, military, template))
• Annual (financial status)
• Audit (most standardized)
• Progress (re any activity/project)
• Technical (depends on subject matter)
• You can read on own for test purposes

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See figures chapter 11

• Fig 11-1 (210-214) Short report
• Fig 11-2 letter report
• Fig 11-3 Progress / memo
• Fog 11-4 Technical / memo
• Fig 11-5 Proposal
• Fig 11-6 Staff report
• Fig 11-7 - Audit