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Title:

TOPAZ Protocol Review Tutorial

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On it you'll see 'My Protocols' at the top and 'My Reviews' at the bottom. ... You can click on the printer icon and then select the type of protocol report ... – PowerPoint PPT presentation

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Title: TOPAZ Protocol Review Tutorial


1
TOPAZ Protocol Review Tutorial
  • Office of Animal Care Compliance

2
The first thing you should always do when you
login to TOPAZ is hit the F11 key on your
keyboard (for PCs) to minimize the browser.
3
Login using your Novell Net ID username and
password (case sensitive)
4
Youll be logged in to My Dashboard. On it
youll see My Protocols at the top and My
Reviews at the bottom.
5
Any protocols you are associated with as either
PI, Co-PI, author or creator will be listed here.

6
Any protocols that are assigned to you for review
will be listed here. The type of review, due
date for the review assignment, assignment type,
and the protocol type are also listed.
7
Double click on the protocol you wish to review.
8
You will see the protocol form on the left and
the protocol outline on the right.
9
Open up each section of the protocol outline as
youre working on it so you can see all the
questions in that section as well as any
associated icons.
10
The little person icon with the single quote
bubble is the one that Contains My Reviewer
Comments.
11
The double quote bubble is the one that Contains
Other Reviewer Comments.
12
You can filter by just your comments if you turn
on the My Review Comments filter at the top.
Its on when illuminated. Click again to turn it
off.
13
You can filter by just the other reviewers
comments if you turn on the Other Reviewer
Comments filter at the top.
14
Turn on both icons to see questions where both
you and the other reviewers have commented.
15
Click on a question that has review comments next
to it to be taken to that question on the form.
The question will become illuminated on the
outline and on the form.
16
You must click on the Add Comment icon thats
located on the question itself to enter your own
review comments and to access the other
reviewers comments.
17
You enter your own comments here in the white box
and you can view the other review comments below.

18
This screen is showing the current comments but
you can look for previous comments as well.
19
This screen shows the previous set of review
comments for each person if there were any.
20
Try not to ask any questions while making review
comments because there is no way for the PI to
write back to you. Word your comments so that
PIs can go change something on the form. This
approach takes a little getting used to. ?
21
Click on the Close Panel icon to close out of
the Add Comments screen.
22
Whenever you see a blue underlined item at the
top of a protocol section you need to click on it
to open it for review. These are important
attachments like permits, grant sections, animal
tables, etc. Transfer protocols that were
entered administratively have the old infoEd
forms attached here as a zip file.
23
Click here to compare the current protocol
version to another version of the protocol.
24
Click on the version of the protocol you wish to
compare to the current version.
25
Two panels will be opened on the left. One shows
the current and the other shows the previous
version of the protocol.
26
Questions where changes have been made will be
surrounded by a red rectangle on the form and
will have a red flag next to them on the protocol
outline.
27
You can turn on the red flag filter at the top of
the outline to view only the changed questions.
28
Any text that has been removed will not be
showing in the current version of the protocol
but will appear in red on the previous version of
the protocol.
29
Any text that has been added will show up in the
current version of the protocol and will appear
in green on the previous version of the protocol.

30
When youre done comparing versions, you can
close the split screen by clicking on the Close
Protocol icon on the previous version.
31
There are several icons at the top of the
protocol outline. They are all filters and will
become illuminated when you click on them to
activate them.
32
The red flag icon Changed is used to compare
versions of a protocol that has had changes made
to it (maybe during a review process or an
amendment). Only questions where changes have
been made will be highlighted. This flag must be
used in conjunction with the compare versions
flag icon on the left above the protocol form.

33
Click on the Completed icon to see if all the
required questions (red asterisk) have been
answered.
34
Click on the Required icon to see which
questions in each section had to be filled in.
35
Click on E-signature to see where the PI
signed the protocol with their Novell username
and password. Only the PI can sign the
assurances. Youll need to look on the protocol
information page to verify the e-signature.
36
Click on the protocol number at the top of the
protocol outline to view the Protocol Info
page.
37
Here you can see lots of useful information such
as protocol status, date of approval, expiration
date, version, etc. You can also view the
e-signature if you click on that tab.
38
Once in the e-signatures tab, you can see who
signed the PI assurances or any other things like
closing a protocol (which only the PI can do).
39
You may want to print the protocol or the review
comments. You can click on the printer icon and
then select the type of protocol report youd
like to see.
40
This is the Protocol Detail Report. Notice
that its 15 pages long.
41
All questions are included regardless of whether
or not they were answered.
42
This is the Protocol Detail Report Answered
Questions Only. Notice that its two pages
shorter than the full report.
43
Only answered questions are included on this
report. You can see the numbering is different
from the previous report because unanswered
questions have been omitted.
44
This is the Review Comments Report. It shows
all the review comments that were made on each
question as well as the summary.
45
Once youve entered and saved all your review
comments, click on the blue Enter Opinions and
Closing Remarks icon.
46
Here you will select your vote/opinion (depending
on the review type) from the drop down menu and
decide whether or not youd like this review to
go to full committee (always say No if you
approved it for DMR).
47
Then youll enter your closing remarks in the
white box (others remarks are visible below).
Hit Save at the top and youre all done with
this review! Yippee! ?
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