Affirmative Action

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Affirmative Action
For New County Faculty Training
http//ded.ifas.ufl.edu/ http//pdec.ifas.ufl.
edu/
Prepared and edited by Charles Vavrina, Joe
Schaefer and Pete Vergot from text formatted by
Marilyn Norman
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Affirmative Action
Positive and proactive steps to include minority
representation in and remove gender bias from our
programming (eliminate present effects of past
discrimination) Civil Rights Life, liberty and
pursuit of happiness . . . (US Declaration of
Independence)
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Affirmative Action" first used in Federal
Civil Rights Law when President Kennedy
issued Executive Order 10925 in 1961
requiring Federal contractors to "take
affirmative action to ensure" equal employment
opportunity (EEO).
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discriminate

• to make a difference in treatment or favor on a
  basis other than individual merit ltdiscriminate
  in favor of your friendsgt ltdiscriminate against a
  certain nationalitygt

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Legal Mandates for AA

• mandated by a USDA charter in 1972 to
• insure Extension programs were open to
• all persons without regard to race, color,
• sex, age, disability, religion, or national
  origin.
• 760, Florida Statutes,
• - 6C1-1.0061 and others, UF Rules, 1972
• - IFAS Civil Rights Compliance Review, 2001

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• "The U.S. Department of Agriculture (USDA)
  prohibits discrimination in all its programs and
  activities on the basis of race, color, national
  origin, sex, religion, age, disability, political
  beliefs, sexual orientation, and marital or
  family status.

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• The University shall provide equal employment
  opportunities and practices for all qualified
  persons which conform to laws against
  discrimination on the basis of race, creed,
  religion, color, marital status, veteran status
  as protected under the Vietnam Era Veterans'
  Readjustment Assistance Act, sex, national
  origin, disability, political opinions or
  affiliations, age, or handicap

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• The University shall provide equal employment
  opportunities and practices for all qualified
  persons which conform to laws against
  discrimination on the basis of race, creed,
  religion, color, marital status, veteran status
  as protected under the Vietnam Era Veterans'
  Readjustment Assistance Act, sex, national
  origin, disability, political opinions or
  affiliations, age, or handicap
• i.e., we can discriminate against Tigers,
  Dawgs, etc.

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• 2004 Florida Census Data
• White
• IFAS Employees (June 2003)
• IFAS employees White

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• 2004 Florida Census Data
• 63 White (non-Hispanic)
• IFAS Employees (June 2003)
• 75 IFAS employees White

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County Extension Office Responsibilities

• - office staff meeting minutes
• AA/Civil Rights files
• materials education level and language
• filing complaints

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(No Transcript)
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Advisory Committees

• - Overall Advisory Committees
• Programmatic Advisory Committees
• Committee membership lists
• Committee minutes
• Discuss AA annually to review compliance.

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4-H Compliance
Expansion and Review Committee (ERC) -
composition - review and monitor geographic
boundaries - meet at least one time annually
- place copies of their minutes on file
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4-H FCE Clubs in General

• Club locations must be identified on maps
• Geographic areas designation
• Club boundaries reflect ?? of club members
• Review club boundaries and data when?

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All Volunteers, e.g., Master Gardeners

• These groups are an important part of our
  organization
• Must be trained in Affirmative Action
• Bylaws/org. guidelines non-discrimination
  statement

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Program Implementation

• Compliance letters
• These letters must be updated every five
• Mailing lists should be coded
• Program or Event announcements, pubs
• and articles should contain a
  non-discrimination statement in text.

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Program Implementation (cont.)
Extension programs are open to all persons
without regard to race, color, sex, age,
disability, religion, or national origin.
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Program Implementation (cont.)
- Media venues may remove statements so keep a
hard copy of submittal on file. - Clip newspaper
program notices that show compliance retain
pictures exhibiting Multiracial participation
put in file.
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Communication Outlets

• List of mass media outlets should be kept
• on file and program notices sent to them.
• A list of Grass Roots organizations should
• be kept on file (i.e., those that represent or
• interact with minorities/disadvantaged) and
• program notices routinely sent to them.
• - Develop avenues that specifically target
• minorities, such as church newsletters, social
• service orgs., social sororities/fraternities.

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Participant Lists

• Program participant lists (sign-up sheets)
• should be kept and coded by race and gender
• and filed.
• - Such lists will be important for audits.
• Keep lists for 5 years
• 4-H-ers dont forget to list general enrollment,
  
• participants, and volunteers for both club
• (ES237) and camp attendance and file.

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Program Evaluation

• - Each county faculty member records
• Clientele Contacts by County Major Program
• in the ROA.
• - These contacts must be compared to those
• indicated for the potential audience (POW).
• If you are out of parity ( or - 4) you must
• make All Reasonable Efforts to bring your
• program, club, etc into compliance with
• AA guidelines.

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Parity
The distribution of program participants by
race and gender in ROA is proportionate to or
within reasonable limits ( 4) of
their respective distribution in the
target audience (POW for the same year). This
is a goal not quota.
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Parity (cont.)

• ROA Examples for potential audience (POW) that is
  80 White and 20 Black,
• 80 White/20 Black - perfect parity
• 84 White/16 Black - within reasonable
• limits
• - 85 White/15 Black - out of parity

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All Reasonable Efforts

• Minimum Requirements
• (mention in next years POW if non-parity)
• Use all available mass media to inform
• potential clientele of programs and
• opportunities available.
• 2. Personal letters or special circulars sent to
• minorities inviting them to participate.
• 3. Personal visits to a representative number
• of potential program participants.

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Affirmative Action File

• Affirmative Action Plan (Back to Basics)
• All Reasonable Effort Certification
• Annual Reports of Accomplishments
• County Participation Data
• ES 237 (4-H Enrollment data)
• Plans of Work Boundary Maps for clubs
• Letters of Compliance
• Correspondence
• Mailing lists
• Newspaper clippings
• Grass roots

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2004 Census Data (race)

• Charlotte Co.
• Citrus Co.
• Gadsden Co.
• Hendry Co.
• Miami-Dade Co.
• State

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2004 Census Data (race)

• Charlotte Co.
• Citrus Co.
• Gadsden Co.
• Hendry Co.
• Miami-Dade Co.
• State

• 89 White (non-H.)
• 92 White
• 35 White
• 41 White
• 19 White
• 63 White

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2004 Census Data (gender)

• Sarasota Co.
• Sumter Co.
• Union Co.
• State

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2004 Census Data (gender)

• Sarasota Co.
• Sumter Co.
• Union Co.
• State

• 52 Female
• 46 Female
• 35 Female
• 51 Female

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Affirmative Action - Its Good for All of Us!
For more info http//ded.ifas.ufl.edu/
http//pdec.ifas.ufl.edu/