Executive Recruitment Software

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Executive Recruitment Software

• This presentation is designed to give you an
  overview of how Fortuna Executive can provide
  your recruitment organisation with an intuitive,
  user friendly system for matching people to
  temporary and permanent vacancies.
• Above all Executive gives you control over your
  company and your data. It incorporates search
  selection, embedded searchable CVs, relationships
  between people and companies, timesheets
  invoicing, interview scheduling, full mail
  merging capability and more.
• If you would like a representative to give a live
  demo of the software, please contact us at the
  address below.

Paloma Systems Ltd 2 Frederick Terrace,
Frederick Place Brighton BN1 1AX Tel 01273
778688 Fax [phone] www.paloma.co.uk
sales_at_paloma.co.uk

• Press the left right arrow keys on your
  keyboard to move forward and backwards through
  this presentation.
• Use the right mouse button for further options

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Main Features Contents

• Activity based software
• User friendly
• Navigation
• Quick Data Entry
• Candidate Data
• Client data
• Vacancy data

• Identifying applicants
• Invoicing Accounts
• Letters Communication
• Reports
• System Requirements

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Activity Based Software

• Fortuna is primarily activity based and designed
  to work in harmony with your search and selection
  process.
• All data is kept on one of three data forms
• People Company Jobs

Each form consists of several pages, dividing
data into logical sections. These pages naturally
follow on to take you through the process of
entering data and viewing it.
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User Friendly

• Simply go to the Help menu for full instructions
  on how to use all of Executives features.

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• Navigation around Executive is intuitive and
  speedy. Access all Executives options from the
  menu bar and toolbar ...

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Navigation

• Find a person or company using the Find button
  on the toolbar...

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• Or in the main data entry form go to the page
  showing all companies.

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Quick Data Entry

• Data entry can be done from the main data forms,
  or you can use Executives Quick Data Entry
  facility to enter all key information.

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Candidate Data

• All information on people is accessed from the
  same window ... For example the Person page
  shown. All People on the system are shown here,
  both candidates and client contacts.

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• All information on people is accessed from the
  same window ... Further background information
  is held on the Personal page shown.

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• Candidate CVs are stored as embedded documents.
  Double click to view and amend the document in
  Word.
• Skills possessed are also stored here, which are
  easily set up and defined yourself.
• Searches of CVs and skills set can be performed
  to match candidates to jobs.

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• All links a person has to companies and people on
  the database are assigned on the Links page.
• These links automatically cross reference to all
  records.

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• Historical information is also stored on the same
  form information on

interviews the candidate has.
Jobs and Shortlists the candidate maybe on and
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Client Data

• Information on companies is accessed in the same
  way as the People form. Addresses telephone
  numbers are kept on the Contact Points page.

People who are placed at or work for the company
are displayed here and are also stored in the
People form, allowing contacts to change status
to candidates.
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• Historical information on companies is easily
  accessed information on...

Current Jobs and Invoice History.
Job History
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Vacancy Data

• Jobs can be assigned for any company on the
  database. These are managed through the vacancy
  data form.

General information about the job is entered on
the front page, as well as assigning skills that
are required for the position.
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Identifying Applicants

• Applicants can be picked for shortlists either by
  directly choosing them from a complete list of
  Candidates, or by performing one or more of the
  searches Fortuna offers.

• You can search for candidates to match a job by
• matching skills,
• finding words in CVs other documents,
• finding words in any of the notes fields.

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• Once a set of candidates have been identified
  Fortuna takes you logically through the placement
  process...

Compile a shortlist Simply click on thenext
tab to...
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Schedule interviews Simply click on thenext
tab to...
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Fill the vacancy The next tabgives access
toFortunas invoicing
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Invoicing Accounts

• Executives invoicing facility manages accounts
  for permanent and temporary vacancies. Invoicing
  can be made in Fortuna and billing information
  exported to your accounts package.

Master Invoices are set up by you and are easily
amended.
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Diary

• Fortuna Executive allows you to keep track of and
  manage all your activities through the Diary
  facility. A Diary page is included in each of the
  main data forms (filtered to only show entries
  for that record).

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• A Global Diary shows all entries, which is easily
  filtered by date, consultant and type of entry.
  Executive makes automatic entries when certain
  actions have been made, which can be modified by
  you.

The diary can also be used as a method of
organising activities, with automatic messages
indicating to do items.
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Letters Communication

• Standard letters can be created and sent to lists
  of contacts through Executives Post room
  facility.

Choose the people to send the letter to (These
lists of people can be saved for future use)
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• Standard letters can be created and sent to lists
  of contacts through Executives Post room
  facility.

Choose the letter to use (These letters are
saved for future use and are simple to create and
amend)
You can also send bulk emails from this window.
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• You can also send emails and letters to client
  companies with shortlisted candidate CVs
  attached.
• All web site addresses recorded in Fortuna can be
  clicked on to visit the site in your web browser.

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Reports

• Summary reports are available for People,
  Companies and Jobs. These can be filtered,
  previewed and printed.

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• Summary reports are also available for invoice,
  timesheet and account information. These can be
  filtered, previewed and printed.

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System Requirements

• We hope this overview of Fortuna Executive has
  been useful.
• Please contact us for more information and a
  discussion of how the software can meet your
  needs.

• Periodic upgrades are made throughout the year.
• We provide full training on this software - three
  half-day sessions are recommended.
• Telephone support is available during normal
  office hours.
• System RequirementsPentium Microprocessor or
  above, 64MB RAM, 4GB Hard Disk, 56K
  Facsimile/Data ModemPC Anywhere Host Remote
  software.