Situational Awareness During A Statewide Event

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Situational Awareness During A Statewide Event
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Goals Objectives

• The hurricanes of 2005 and 2008
• have taught us many things. Weve
• learned the importance of regional
• collaboration, preparedness, and
• communication. Our ability to surge
• hospital bed capacity to
• accommodate hospital patients from
• coastal healthcare facilities, as well
• as treat medical special needs
• patients from general population
• shelters, has become part of our
• ongoing emergency preparedness
• planning activities.

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NIMS ICS

• We utilize the standardized NIMS structure for
  our response.
• By utilizing ICS we can ensure that we are
  effectively and efficiently coordinating our
  efforts with all of our response partners to
  provide the best response possible.

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Event NotificationDSHS, TSAs and EMSystem

• DSHS sends EMSystem HAvBED event to TSA Directors
  EMSystem Admins.
• EMSystem Admins RAC Directors create their own
  regional event.
• The event requests bed availability - HAvBED
  deadlines are set by DSHS in Austin.
• HAvBED data is collected by the Admin, totaled,
  and entered into the State WebEOC TSA Bedcount
  Dashboard.
• The TSA Dashboard data goes to the SOC and the
  DSHS MACC.
• DSHS Austin sends a summary report of total beds
  for Texas to the U.S. Dept. of Health Human
  Services in Washington, D.C.
• Failure to submit timely and accurate bed data
  results in the inability to assess and plan for
  patient relocation, surge capacity, and
  evacuation needs on a local, regional, state, and
  federal level.
• Reports are generated after each drill and event
  showing participation, promptness of reporting
  data, and number of beds reported. This
  information is reviewed quarterly at the HPP
  Stakeholders meeting in Austin in order to hold
  each TSA and their hospitals accountable for
  response.

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I didnt know that.?.?.?

• EMSystem is a web-based solution, and can be
• accessed from any computer or device with
  internet
• capability.
• The EMSystem terminal in your Emergency
  Department
• Any terminal in your hospital with internet
  access
• Any laptop using wi-fi or broadband connectivity
• BlackBerry, iPhone, or other smartphone devices
• Your home computer
• www.emsystem.com

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I didnt know that either.?.?.?

• Anyone can receive alerts through EMSystem.
• Over the past few months we have sent
• Weather watches and warnings related to the
  severe weather in January February
• Announcements about the upcoming WebEOC NIMS
  Courses being offered by the RAC
• Notifications about drills at RAC-G hospitals
• You can receive notifications when your hospital
  goes on divert, or has a change in status.
• You can be notified of any type of regional
  event.
• HazMat spill
• Amber Alert
• Mass Casualty Incident
• You can sign up to receive training announcements
  from EMSystem.

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WebEOC

• I got on WebEOC during the last exercise and read
  what
• was going on, but it didnt really pertain to my
  facility.
• I need to be able to see whats going on at the
  State level,
• otherwise WebEOC really isnt beneficial to me.
• The only people using WebEOC seem to be Gregg
• County/Longview. Im not sure it will help our
  hospital.
• Why should I use it?
• www.etwebeoc.org

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WebEOC

• Sign In/Sign Out log documents your time in and
  time out of an incident for reimbursement
  purposes. A great tool for the Finance Section,
  and for Loretta.
• Activity Logs Name, position, time and date
  stamped log to document all events and activities
  related to your positions activities during a
  drill or event. This replaces the awful Legal
  Pad!
• And, there are at least 16 different data entry
  tools that will benefit all RAC-G hospitals,
  local Emergency Management, Public Health, and
  other partnering responders during an incident.

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WebEOCTexas Medical Boards

• Blood Supply a regional inventory of our
  hospital blood banks
• Critical Meds a regional inventory of our
  hospital pharmaceutical stockpiles (TamiFlu,
  Doxy, Cipro, Mark 1 Kits, etc.)
• Nursing Home Beds an inventory and bed
  availability report of all RAC-G nursing homes
• MCI Transports an EMS on-scene data entry tool.
  Provides hospitals advance notice on trauma
  level and number of patients to expect during a
  disaster. Critical information for Emergency
  Departments.
• East Texas Patient Tracker a complete patient
  tracking system that tracks from embarkation
  point to destination and back to origination
  point. Ability to track thousands of patients
  throughout all facilities. Excellent tool for
  the GMOC and for repatriation.

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WebEOCTexas Medical Boards, continued

• ER Patient Tracker Patient Tracker excellent
  tool for internal patient tracking during a
  disaster or for tracking patients during a
  facility to facility transfer, or an evacuation.
  
• Epidemic Tracking tracks and trends hotspots
  and alerts hospital command and Emergency
  Management personnel to potential infectious
  disease or BT-related events.
• Hospital Dashboard an all-encompassing
  dashboard showing hospital status, contact info
  and operational capabilities
• Statewide Medical Evacuations allows you to
  keep track of hospitals throughout the State that
  are evacuating, what areas are in harms way.
  Especially helpful if you have sister
  facilities in coastal jurisdictions with
  evacuation agreements.
• Statewide ESF-8 allows you to monitor all
  Emergency Support Function 8 activities
  throughout the State during an event.

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Situational Awareness

• If you do it, request it, receive it, write it,
  dial it, answer it, ask it or answer it, document
  it in your Position Activity Log.
• Appoint a Situation Unit Leader at the onset of
  an incident.
• Make regular updates, at least every operational
  period, to the Situation Report (Update) board.
  You must be logged in as the Hospital Name
  EOC/MOC Liaison.
• Update your hospital information on the medical
  boards (under Texas Medical Boards).
• Send a representative to the GMOC in Tyler.
• Send an agency representative/Liaison Officer to
  your local EOC.

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HUREX MAY 5 thru MAY 7
THANK YOU
QUESTIONS?