The information authority

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Summary of Changes to the ILR for 2008/09
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The information authority and Data Service

• the information authority has responsibility for
  setting data standards for the further education
  sector
• consists of board of sector representatives and
  secretariat (stakeholder and data standards
  teams)
• information authority have responsibility for the
  definition and specification of the ILR
• The Data Service became operational in June 2008
  and manages the data collection systems.

3
Summary of Changes

• Changes to reflect introduction of demand led
  funding
• Names of collections
• Frequencies of collections
• Which data are requested in which collection
• Reduced data requirements for 2007-2013 ESF
  Programme
• Eight fewer fields requested
• Three fields from the learning aim data set have
  been removed
• Four fields, one in the learner data set and
  three in the learning aim data set, have been
  added
• A new programme aim is introduced into the
  learning aim data set to simplify collection of
  data for learners on formal programmes such as
  Apprenticeships and Diplomas
• Extensive changes to the HE data set to bring the
  ILR in line with the HESA Student Record
• Changes to codes and guidance for 24 fields in
  the learner data set and 31 fields in the
  learning aim data set

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General Changes

• Renamed collections
• FE ILR collection renamed Learner Responsive (LR)
  data collection
• WBL ILR collection renamed Employer Responsive
  (ER) data collection.
• ACL ILR collection renamed the Adult Safeguarded
  Learning (ASL) data collection
• Collection Date Frequency Changes
• LR collection providers are requested to make
  five returns for the year. F01-F05 are all
  compulsory.
• ASL ILR will have 5 returns a year like FE in
  2007/08
• closing date for ER and ESF SR ILR returns
  brought forward to the 4th working day after the
  end of the month
• Scope of Collections
• Entry to Employment (E2E) will need to be
  returned in the learner responsive ILR collection
  in line with the LR cycle of returns
• FE Funded NVQs in the workplace from 07/08 need
  to be moved to the employer responsive ILR
  collection.

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Learner Responsive Collection

• previously the FE collection
• should include data for all learners funded
  through the 16-18 learner responsive funding
  stream (where A1021) and all learners funded
  through the adult learner responsive funding
  stream (where A1022)
• Includes
• All NVQs delivered to learners aged 1618,
  including those delivered in the workplace which
  will be funded by the 16-18 learner responsive
  funding stream
• Note the preferred route for employed young
  people following vocational qualifications is an
  apprenticeship
• All NVQ provision for adults delivered wholly on
  provider premises, full and part-time, will be
  funded by the adult learner responsive funding
  stream. This includes provision such as day and
  block release.
• data about Entry to Employment (E2E) learners who
  will be funded from the 16-18 learner responsive
  funding stream in 2008/09 should be returned in
  the learner responsive data collection
• FE colleges are additionally asked to include all
  learners including those that are non-LSC funded
• F01 to F05 dates as for 2007/08. F02 and F03 are
  compulsory returns for all providers and all
  learners

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Entry to Employment

• Will be funded from the 16-18 learner responsive
  funding stream in 2008/09
• All ILR records for E2E learners must be removed
  from the WBL ILR return and included in the
  Learner Responsive ILR return (five times per
  year)
• Funding Stream code for E2E learning aims should
  be changed from A1040 to A1021. (Aims coded
  A1099 can be left unchanged)
• ILR record for E2E learners should contain
• A programme aim (A09ZPROG001, A1021)
• A main E2E learning aim (A09XE2E0001, A1021)
• Any subsidiary learning aims (A09LAD reference
  of learning aim, A1099)
• All E2E funding will be calculated from the
  XE2E0001 main aim
• Field A50 will be used to claim E2E progression
  bonuses. These should be recorded against the
  XE2E0001 main aim.
• E2E will not use the TPS form in 2008/09
• POL will not be available for E2E in 2008/09 (POL
  is only for employer responsive funded
  provision). Providers will need to make a batch
  learner responsive ILR return for E2E learners.
• An ILR form for E2E providers and guidance on
  completing learner responsive ILR will be on the
  website in June 2008. See
• www.theia.org.uk/ilr/ilrdocuments/2008_09Guidanc
  e.htm

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Employer Responsive Collection

• previously the WBL collection
• should include data for all learners funded
  through the employer responsive funding stream
  (where A1045 or 46)
• this is provision that, in 2007/08, is being
  delivered as Apprenticeships, Train to Gain and
  national vocational qualifications (NVQs)
  delivered wholly or partially in the workplace
  within mainstream further education (FE)
• For data definition purposes all
  non-apprenticeship learning delivered under the
  employer responsive funding model in 2008/09 will
  be referred to as Train to Gain.
• Apprenticeships includes
• all ages of Apprenticeships, Advanced
  Apprenticeships, Higher-level Apprenticeships,
  Apprenticeships for Adults and Apprentices
  following approved temporary frameworks.
• Programme-led Apprentices (PLAs) who are
  non-employed learners following a full
  Apprenticeship framework and who were previously
  funded through Work-based Learning (WBL) in
  2007/08.
• does not include learners on Programme-led
  Apprenticeships who were funded through FE
  following parts of an apprenticeship framework
  but not the whole in 2007/08 and who will be
  funded by the respective 1618 or adult
  learner-responsive models in 2008/09.

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Apprenticeships

• Will be funded through the employer responsive
  funding stream (where A1045 or 46)
• Must return a programme aim in 2008/09
• Programme aim has funding stream of A1045.
  Records start date, end date and outcome of whole
  framework.
• Framework achievement is recorded in fields A35
  and A40 on the programme aim.
• Main learning aim (competency based element such
  as NVQ or equivalent learning aim) should be
  coded A1046
• 25 of funding for main learning aim will be held
  back and paid on achievement of the whole
  framework
• A portion of framework funding will be attached
  to the programme aim
• Subsidiary learning aims (technical certificates,
  key skills etc) should be coded with A1045 (or
  A1099 if non-LSC funded)

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Train to Gain (TtG)

• all non-apprenticeship learning delivered under
  the employer responsive funding model in 2008/09
  will be referred to as Train to Gain.
• includes
• All learners funded under the Train to Gain
  funding stream (where A1060) in 2007/08
  including Train to Gain Level 3 trial learners
• All NVQ provision at Levels 1 to 4 delivered on
  employer premises that was funded under FE in
  2007/08. This may have been branded Train to Gain
  type A however the defining factor is whether
  it is delivered to employees either wholly or
  partially on employer premises. The term
  delivered includes learning, skills training
  and assessment.
• Do not return a programme aim in 2008/09.
  Programme type in A1599
• All TtG learning aims are coded as A1045. Data
  fields required are the same as those for a main
  aim under an apprenticeship programme.
• If the Employer Responsive ILR form is being used
  a separate Part 3 should be completed for each
  TtG learning aim
• 25 of funding for each TtG learning aim will be
  held back and paid on achievement of the aim.
• TtG learners in 2008/09 who are continuing from
  2007/08 and who were TtG funded in 2007/08 should
  be recorded with code 100 in field A46
• TtG learners in 2008/09 who are continuing from
  2007/08 and who were FE funded in 2007/08 should
  be recorded with code 101 in field A46

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Recording Programmes (1)

• Programme aim required for all programmes listed
  in field A15
• Apprenticeships, Adv Apprenticeships, Higher
  Level Apprenticeships, Apprenticeships for Adults
  (including continuing learners from 07/08)
• Diplomas
• Progression Pathways in Foundation Learning Tier
• Entry to Employment (including continuing
  learners from 07/08)
• Key Features
• A programme aim is a separate learning aim data
  set
• Allows accurate explicit recording of programme
  start, end and outcome.
• Uses code 35 in A04 for programme aim to
  differentiate from component learning aims
• Not all learning aim fields required. Null value
  can be used in fields that are not required
• Use of framework code (field A26) extended beyond
  just apprenticeship sector frameworks to diploma
  lines of learning and progression pathways.
• Use of same A15 A26 values will link programme
  aim to component aims in most cases (apart from
  E2E which does not use field A26)
• See additional programme aim guidance, which
  details what is required for each learning aim
  data field for the programme aim for each type of
  programme.

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New Fields (1)

• Field A59, Planned credit value
• Field A60, Credit achieved
• to support credit based success rate for QCF
  (Qualification and Credit Framework)
• applicable to all ILR returns
• only needs to be completed for QCF learning aims
• Field A58, ASL provision type
• Required for ASL, LR and ESF SR ILR returns
• Includes codes for PCDL (01), NLDC (02), FLLN
  (03), WFL (04), First steps learning (05).
• All learners funded from Adult Safeguarded
  Learning funding stream (A1010) must complete
  this field with one of the codes 01-04.
• Field also records first steps provision
  (non-safeguarded learning). This should be coded
  with A1080 and returned in most cases in learner
  responsive ILR return
• Note ASL funded providers delivering first steps
  provision who do not otherwise make a learner
  responsive ILR return can include these learners
  in their ASL return for 08/09.
• Only for use in ESF SR if funding stream field,
  A1010 and the learner is being used as match for
  ESF co-financing. Otherwise return code 99

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New Fields (2)

• Field L49, Discretionary learner support type
• in learner responsive collection only
• values for hardship fees, hardship general,
  hardship transport, childcare, transport from LA
  partnership
• data in this field should be assessed and input
  on an annual basis. Data recorded in field L34
  about discretionary learner support allocations
  for 2007/08 should not be mapped across to this
  field for continuing learners.
• in addition field, L34 has been retained and
  renamed Learner support reason-other, to
  capture data about other types of learner support
  such as EMA.

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New Fields collected in ACL/ASL Data Collection

• Learner surname/family name, field L09
• Learner forenames, field L10
• Disability, field L15
• Learning difficulty, field L16
• Address line 1-4, fields L18-L21
• Current Postcode, field L22
• Telephone number, field L23 and
• Restricted use indicator, field L27
• Only required for learners studying for a total
  of more than 30 guided learning hours

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Changes to Fields in Learner Data Set (1)

• Disability field, field L15
• new code for aspergers syndrome
• field now required for all learners in all
  returns (use code 99 for continuing learners for
  whom data is not known)
• Learning difficulty field, field L16
• new code for autism spectrum disorder
• field now required for all learners in all
  returns (use code 99 for continuing learners for
  whom data is not known)
• Country of domicile field, field L24
• change of format to use 2 character alphabetic
  codes in line with MIAP data definitions.
• all existing data must be mapped to new alpha
  codes
• the old numeric codes will not be valid in
  2008/09

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Changes to Fields in Learner Data Set (2)

• LSC number of funding LSC field, field L25
• added to learner responsive collection
• predominantly for use for E2E learners
• Use null value in LR return if not applicable
• Eligibility for enhanced funding field, field L28
• 16-18 funding entitlement no longer includes an
  allowance for key skills provision
• Providers should deliver either key skills or
  skills for life for learners as appropriate.
  These learning aims will be funded individually
  in the normal way.
• Code 13 has been removed. Continuing learners who
  were recorded with code 13 should be re-coded as
  appropriate
• Disadvantage uplift factor field, field L33
• The upper limit for disadvantage has been
  increased to 1.9999
• It is expected that only OLASS learners should
  have a disadvantage uplift factor of greater than
  1.3200

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Changes to Fields in Learner Data Set (2)

• Learner support reason other field, field L34
• new codes added for E2E/Programme Led
  Apprenticeships hardship fund, Care to Learn and
  Residential Support Scheme
• Destination field, field L39
• new code added for NEET (Not in Education,
  Employment or Training)
• Unique learner number field, field L45
• Must be completed for all learners recorded in
  the learner responsive and employer responsive
  ILR returns
• If a provider has been unsuccessful in obtaining
  a ULN for a learner, a value of 9999999999 should
  be recorded.

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Changes to Fields in Learning Aim Data Set (1)

• Data set identifier code field, field A04
• code 35 to be used for programme aims
• LSC funding stream field, field A10
• Codes 20, 30, 40, 41, 42 and 60 removed
• New codes added for
• 16-18 learner responsive - code 21
• Adult learner responsive - code 22
• Employer responsive code 45
• Employer responsive funded main aim as part of an
  apprenticeship programme - code 46
• Source of funding field, field A11
• remove four codes for non LSC co-financed ESF
  funding for 2006
• add five new codes for non-LSC co-financed ESF
  funding for 2007/13 programme
• Implied rate of LSC FE funding for ESF which is
  not LSC ESF co-financed field, field A12
• field removed

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Changes to Fields in Learning Aim Data Set (2)

• Reason for full funding / co-funding of learning
  aim, field A14
• new code added for TUC learning aims
• collect for employer responsive. Must be coded
  for all continuing learners in W01 return
  otherwise will fail validation and not generate
  any funding. The following codes are likely to
  apply to most continuing learners
• 16-18 apprenticeships are fully funded (code 01)
• 19 apprenticeships (code 99 employer
  contribution collected in full)
• Train to Gain (code 09 for Skills for Life aims
  (excluding ESOL), code 22 for first full level 2
  provision or code 99 if not fully funded)
• Or other applicable code
• Programme type field, field A15
• use in learner responsive collection for
  diplomas, progression pathways and E2E
• use in employer responsive collection for
  apprenticeships
• new codes added for progression pathways and
  diplomas
• codes 04, 05, 06 and 07 for NVQ learning removed.
  Continuing learners using these codes should be
  set to 99 for 2008/09.

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Changes to Fields in Learning Aim Data Set (3)

• Main delivery method field, field A18
• Code 14 to be used for all NVQ provision
  delivered at the providers premises whether full
  or part time (450 glh rule removed)
• Codes 15 and 16 to be used by 16-18 learner
  responsive funded learners only who are doing an
  employer based NVQ delivered partly or wholly in
  the workplace
• All learners aged 19 doing an NVQ who will be
  funded under the employer responsive funding
  stream in 08/09 should use codes 22 or 23 for
  Train to Gain funding
• Franchise and partnership delivery number field,
  field A22
• Field size increased to 8 characters to allow
  input of UKPRN
• Providers encouraged to record UKPRN in this
  field but can continue to use their own codes in
  08/09
• If the UKPRN is entered, there is no need to
  return a register of franchise or other partners
• Delivery Location Postcode field, field A23
• This must be recorded for all employer responsive
  funded learning aims and must contain the
  employers postcode (not that of the provider)

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Changes to Fields in Learning Aim Data Set (4)

• Occupation relating to learning aim field, field
  A24
• No longer required for learner responsive or ESF
  SR returns. Use null value
• Framework Code field, field A26
• Required for programmes listed in field A15 in
  both learner responsive and employer responsive
  returns.
• Return appropriate code from the LAD to indicate
  sector framework for apprenticeships and line of
  learning for diplomas. E2E should use the null
  value.
• Learning aims not part of a structured programme
  type from A15 should use the null value
• Learning outcome grade field, field A36
• required for all ILR collections where
  appropriate
• Eligibility for achievement funding field, field
  A39
• field removed.
• Sector framework achievement date, field A43
• field removed. Framework achievement date should
  be recorded in field A40 on the apprenticeship
  programme aim

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Changes to Fields in Learning Aim Data Set (5)

• Employer identifier field, field A44
• This is required for all employer responsive
  provision. TtG provision must return the EDRS
  number from the blue sheep employer database. If
  possible this number should also be returned for
  apprenticeship learning.
• National learning aim monitoring field, field A46
• Has been increased to 3 digits, redundant codes
  removed and new codes added. See Appendix O for
  full list. This indicates whether codes are
  available for new starters in 08/09
• Reason learning ended field, field A50
• available in learner responsive and ESF SR
  collections
• for use in LR and ESF SR collections mainly for
  OLASS and E2E provision where applicable
• use null value if no codes apply
• Proportion of funding available field, field A51a
• available in learner responsive collection to
  adjust funding from 100 if required
• Distance Learning SLN, field A52
• value for agreed base rate for unlisted
  qualifications delivered underdistance learning
  should be recorded in SLN

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ESF Co-financing Data Set

• The following eight fields do not need to be
  collected for the ESF 2007-13 programme
• E11 - Industrial sector of learners employer
• E13 - Learners employment status
• E15 - Type and size of learners employer
• E16 - Addressing gender stereotyping
• E18 - Delivery mode
• E19 - Support measures to be accessed by the
  learner
• E20 - Learner background field
• E21 - Support measures for learners with
  disabilities
• ESF SR form an ILR specification specifies
  default values (either null or 98) which should
  be used for these fields.
• All learning aims for the old ESF programme
  should be closed by 31 July 2007.
• No data for the old ESF programme will be
  migrated for 2008/09.

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HE Data Set

• Significant amendments to the HE dataset, to
  ensure that the HE dataset reflects the fields
  and codes used by HESA in their Student Record.
• Fields removed
• H08 Learning aim reference code H19 Fee band
• H22 UCAS applicant number H25 Year last left
  institution
• H26 number of A levels H27 A/AS score
• H28 number of SCE highers H29 SCE highers score
• H30 number of vocational qualifications
• New fields added
• H39 UCAS Tariff points H40 UCAS personal
  identifier
• H41 UCAS application code H42 Special fee
  indicator
• H43 Learner FTE achieved
• Code changes in
• H10 Learner Nationality H11 Highest
  qualification on entry
• H12 New entrant to HE H20 Major source of
  tuition fees
• H21 Term time accommodation H24 Last institution
• H31 Reason for leaving H37 Unique Learner Number

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Reminder of Important Points

• Changes to the data return that E2E provision and
  NVQs in the workplace are returned in.
• ULN is mandatory in LR and ER data collections
  for all learners form 1 August 2008.
• TtG funded learners from 2007/08 must be
  identified using code 100 in A46 in 08/09
• FE funded NVQs in the workplace from 2007/08
  must be identified using code 101 in A46 in 08/09
• ASL codes in A46 have been removed. Data for
  continuing learners must be mapped to new values
  in field A58 for 08/09.
• From 08/09 all PCDL provision will be funded
  through the adult safeguard and must be returned
  in an ASL ILR.
• First Steps provision
• block funded from the learner responsive budget
  but coded with A1080
• should be returned in the LR return unless an ASL
  provider does not receive any learner responsive
  funding and does not return an LR return for any
  other learners, they can continue to use the ASL
  return for first steps provision in 2008/09.

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Further Information

• Visit our web-site www.theia.org.uk
• the ILR Specification for 2008/09, validation
  rules, ILR forms and provider support guidance
  are all available here
• Visit and join the IA community portal
  http//theia.communityserver.com
• The 2009/10 ILR development process will be
  managed through this web forum. All changes need
  to be requested through the portal and will be
  visible to all and open for consultation
• Contact us at mail_at_theia.org.uk with ideas,
  contributions and queries or telephone [phone]
  5658
• Subscribe to the Inform newsletter
• (email subscribe to mail_at_theia.org.uk)