Q: Are BYU travelers required to use the Corporate Travel Card

1
Q Are BYU travelers required to use the
Corporate Travel Card?

• A No. We would prefer they use that card, and
  strongly encourage its use, but it is not
  required.

2
Q What is the basis for the penalty on the COD
Check?

• A Whether or not the item could have purchased
  with a P-Card.

JPMC Procurement

• Remember, P-Card and COD check are flip sides of
  the JPMC Procurement tool.

COD Check
P-Card
3
Q Is Financial Services trying to encourage
distribution of the P-Card?

• A No! Each unit must decide who gets a card.
  However, the cards in place should be used to
  make appropriate small-dollar purchases. Not
  having a card is not an excuse for circumventing
  procedures.

4
Q What is the definition of emergency for
business expense reimbursements in Extensity?

• A The buyer has an immediate need and can not
  reasonably use proper alternative procurement
  tools.

5
Q Why dont we just let everyone use Extensity
business expense reimbursement up to ____?

• A Because the net effect of such a decision
  would be equivalent to giving every employee
  authorization to purchase on behalf of the
  University.

6
Q Is I dont have a P-Card an appropriate
emergency explanation?

• A It depends. The question is why was the
  purchase urgent? If the individual has not been
  given a P-Card, using business expense
  reimbursement as an alternative is not
  appropriate.

7
Q Why are we assessing a penalty for improper
business expense reimbursements?

• A To help change behavior. Remember, the issue
  is not what was purchased (the approver is
  responsible for proper purpose) but how the
  procurement was made.