News from the UW CollegesUWExtension Administrative Integration

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News from theUW Colleges/UW-Extension
Administrative Integration

• Marv Van Kekerix
• Interim Chancellor
• University of Wisconsin-Extension

Margaret Cleek Interim Chancellor University of
Wisconsin Colleges
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Todays presentation

• Snapshot Background information
• Process How we got here
• Progress Outcomes so far and whats next

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What we know about mergers

• On balancethe case for mergers is unclear. Most
  fail, according to recent studies.
• -- Deal Kennedy, The New Corporate Cultures
• The trick is to maintain core values while
  altering peripheral practices to deal with
  contemporary issues.
• -- Deal Kennedy, The New Corporate Cultures

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Common Characteristics

• Commitment to access and service
• Statewide academic departments
• Active faculty and staff governance
• Strong partnerships with UW Systems
  comprehensive and doctoral campuses
• Strong tradition of stakeholder engagement
• Longstanding partnerships with county and local
  governments
• Shared history

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Common Goals

• Increase Access
• Reach new audiences in new ways
• Provide pathways to degree completion
• Increase Quality
• Preserve the unique missions of our two
  institutions
• Combine assets and competencies to add value
• Increase Efficiency
• Enhance access and services while reducing
  administrative costs

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Our Process

• Formed an Administrative Integration Steering
  Committee
• Subcommittees
• Information Technology
• EEO/Diversity
• Administrative Services
• Baccalaureate Access
• Internal and external communication coordinated
  by a cross-institutional team

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Information Technology

• Co-chairs
• Ron Kraemer, UW-Extension CIO
• Dick Cleek, UW Colleges CIO
• More than 40 IT staff members involved
• 100 specific functions analyzed
• 20 identified as prime opportunities for
  integration
• Report submitted to the Steering Committee on
  Aug. 26

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Business Services

• Co-chairs
• Sue Schymanski, UW-Extension
• Steve Wildeck, UW Colleges
• Areas being reviewed
• Internal Audit
• Facilities Management
• Risk and Safety
• Procurement
• Other areas to be examined in the future

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EEO/Diversity Programs

• Co-chairs
• Associate Dean Yvonne Horton, UW-Extension
• HR Director Lynda Reigstad, UW Colleges
• Identified available resources and services
  needed
• Reviewed centralized and de-centralized models
  for delivery of services
• Recommended a service model and staffing options
• Report submitted to the Steering Committee on
  Aug. 15

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Baccalaureate Access

• Co-chairs
• Interim Dean Lee Zaborowski, UW-Extension
• Dean Andy Keogh, UW Colleges
• Build on COBE efforts
• Develop new and innovative systems to provide
  access for place-bound, nontraditional, and under
  served students to baccalaureate degrees
• Preliminary report submitted on Aug. 8
• Sample action plans for some recommendation were
  submitted
• Moving forward with action plans for all their
  recommendations
• Provides background for the work reported to the
  Educational Committee

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Adult Student Initiative

• Market analysis (Completed)
• Expand the adult advising capacity of the UW
  Colleges
• Develop a local connection for adult advising
• Consolidate information about what is already
  available across the UW System (In progress)
• Individual courses
• Degree completion programs
• Initiate development and expansion of degree
  completion programs by UW institutions
• Develop a process for reviewing and awarding
  credit for non-traditional learning

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Other issues addressed

• Discussions of
• Institutional culture and values
• Institutional assets
• Organizational structures
• Reporting relationships
• Expectations of the new Chancellor
• Physical space resources

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Challenges

• Complexity
• A transparent process is difficult, but it
  preserves trust
• Both institutions have a tradition of stakeholder
  engagement many voices must be heard and
  respected in this process
• Cultures
• Maintain our core values
• Change our practices
• Concerns
• Whats going to happen to me?
• Fears of a winners vs. losers scenario
• Perceptions of hidden agendas

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Glimpses of the Future

• Opportunities to increase access at both the
  Associate and Bachelor Degree levels
• Opportunities to increase service to
  nontraditional audiences
• Opportunities to experiment with new technologies
• Opportunities to increase access for diverse
  populations
• Opportunities to strengthen current programming

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An Emerging Shared Vision

• One statewide UW institution dedicated to access
  and public service
• Movement from less change toward more integration
• Consensus solidified at Aug. 22 retreat

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Our Next Steps

• Develop two fully integrated organizational
  models
• Seek broad input from internal and external
  stakeholders
• Prepare a set of recommendations for
  consideration by the new Chancellor
• Implement approved administrative changes to
  achieve short-term efficiencies

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Discussion